The full text on this page is automatically extracted from the file linked above and may contain errors and inconsistencies.
health isn’ t free a new capital pipeline for small business christmas buying looks good HEALTH IS N ’T FREE When you first become vaguely conscious of a You are not expected to tip the nurse who con feeling of discomfort somewhere in the equa ducts you to your room. She tells you to get torial region you are inclined to ignore it. If the undressed, go to bed, and promptly disappears. discomfort degenerates into a nuisance or a pain Apprehensively, you await the surgeon with his that aspirin tablets no longer dispel, you reluc kit of tools, but nothing happens. Just about the tantly consult a doctor. After a professional pum- time you conclude that you have been forgotten, meling and poking, the doctor finds the cause of a succession of nurses appears— one to lead you your trouble. It has a Latin name, and requires to the scale for a weighing, another to take your immediate surgery says the doctor with profound temperature and pulse, another to take your blood gravity. Your face betrays even greater gravity pressure, and the needle nurse to get samples of as you exclaim, “ An operation!” And so, for the your blood. first time in your life, you enter a hospital carry ing a valise instead of a bouquet. On going to a hospital After another long period of apparent neglect, comes a squad of nurses with a rig that looks like a portable filling station after it is assembled. Your hunch was right. The juice flowing by little On checking in at the hospital, there is a long drops into your blood stream is glucose and questionnaire to be filled out. Cavalierly, you saline— an energy reinforcement and a shock ab answer all the questions— just a matter of rou sorber. About the time you are fueled up, the tine— except the one about who is your next of kin. surgeon makes his appearance. He engages you 2 in cheerful conversation and avoids all shop talk business re v ie w except to say that you will have your operation $500 or more. Nor is that the end. at 8 o’clock tomorrow morning and that you will Some time later, during convalescence at home, not be given any breakfast. After a loudspeaker you receive in the mail another shock— the sur announcement asking all the visitors to leave the geon’s bill. That may be $300, more or less, de hospital, a nurse hands you a paper cup and a pending upon the nature of the surgery. Not small capsule, designed to help you to fall asleep. counting loss of income through absence from The capsule made short work of the night. A the job, the operation may cost $800— a serious pair of nurses in spotless uniforms gives you full blow to the family budget. attention. Another capsule and another needle Everyone is a potential hospital patient. In the and you get dressed up for the party with the course of a year, at least one out of ten persons queerest toggery you ever saw. The queerest tog becomes a bed case for medical attention. Prior gery you ever . . . the queerest toggery you . . . the to the first time you land in a hospital, you queerest tog . . . the queerest . . . the queer . . . probably had regarded yourself as a superman— the . . . perpetual strength in perpetual motion. Hospitali It is most uncomfortable to be lying on a zation teaches you that the body you live in is steeply slanted roof on top of a tall building with a fragile retort of flushing chemicals and fleet a tin sheet for a cover and no pillow. But there ing emotions. With the help of enforced rest the you lie at a dizzy height— way, way up. Way up, “ Wake u p!” says the nurse standing beside your human body usually recovers very nicely from the physical shock of surgery. bed, and you ask why all the delay, why didn’t they perform the operation, and she tells you that book-nerve is achieved by some people through it’s all over. Then why can’t you be let alone? the purchase of health insurance. About 70 mil Why the brushing of teeth and the bathing fetish? lion people are insured against the hazard of hospital expenses. Under these policies the insur You will surely come apart if the nurse insists on Recovery from the psychic shock to the pocket- going through with the bathing ceremony! With ance companies indemnify the beneficiaries for persistence on the part of the nurse and no co hospital expenses incurred. Another form of pro operation on your own, bathing is completed and, tection, perhaps less well known, is Blue Cross. miraculously, you have not come apart. The days of convalescence get longer and BLUE CROSS longer, especially after you graduate from the Blue Cross is a prepayment program between a horizontal to the vertical. The body has long since number of hospitals which offer their services recovered from the shock of surgery, and finally and a large number of people who want protec comes the day when the surgeon says you may tion on a regular basis against the hazard of hos go home. When you check out, there is another pital bills. It is a nonprofit corporation which shock— the bill. At $18 a day for so many days, removes most of the money worries of hospitali the largest item is likely to be room service. Then zation. The basic principle of Blue Cross is a there are numerous extras, such as laboratory service contract— that is, one providing benefits, fees, drugs, operating room, anesthesia, X ray, not dollars, coupled with a Blue Cross member and perhaps blood service, physiotherapy, oxy hospital contract, under which payment is made gen, and surgical dressings. The total bill may be to the hospital for the service benefits guaranteed 3 business re v ie w by them. It is a prepayment plan whereby the ating room charges, drugs, anesthetics, electro subscribers buy their hospital service when they cardiograms, laboratory fees, etc. Subscribers are well so as to reduce the shocks of money under a group plan need not terminate their hos worries when they are ill. pitalization service upon retirement. Upon pay How it works ment of the going rates, subscribers may continue their Blue Cross protection through the period of Blue Cross is no Santa Claus, but another form retirement. This is a particularly attractive fea of protection utilizing the insurance principle. The subscriber pays for what he gets, and the ture because the need for hospitalization usually increases with age. payments are made in advance in manageable monthly installments, and the payoff comes on the day of adversity. The subscriber may buy the hospital service by entering into an individual contract with A prodigious growth Blue Gross has had a phenomenal growth in the comparatively short period since its inception. No Blue Cross or he may subscribe as a member of one knows when he will need hospital care nor what it will cost him. The hospital bill for one a group— usually the firm or company he works patient with heart disease may be $250 and for for. Under the group subscription plan, a single another with the same disease it may be $2,500. remittance is customarily made by the firm for The amount depends upon the procedures re all of its employee-subscribers, and some firms quired for proper treatment, the drugs adminis absorb part or all of the cost on behalf of their tered, the length of stay, and many other factors employee-subscribers. — all beyond the patient’s control. Monthly payments under the group plans range In 1932, a National Committee on the Costs from slightly over $2 for individual protection to of Medical Care discovered that 50 per cent of the approximately $7 for family protection, where cost of all medical care in the United States was all members of the family are covered. Rates vary incident to hospitalized illness or disabilities. with the type of contract and in Pennsylvania are Furthermore, it was found that the 10 per cent of subject to review and adjudication of the State the people who are hospitalized each year had to Commissioner of Insurance. bear 50 per cent of the medical care costs for that The benefits to subscribers, depending on the year. These are the reasons for the widespread contract, cover most of the hospital costs such as acceptance of the Blue Cross plan for providing semi-private room, meals, nursing service, oper- hospitalization under which payment is made to the hospital for the service benefits guaranteed Blue Shield applies to major doctor bills, which frequently account fo r about half the cost of a prolonged illness. Blue Shield, though a separate organization, works like Blue C ro ss with which it is closely associated. Blue Shield is assisted by Blue C ro ss in the collection of monthly in sta ll ments from subscribers and in the remittance of payments to doctors and surgeons fo r services rendered to Blue Shield subscribers. by them. The Associated Hospital Service of Philadel phia was started in 1938, with an office force of five people, a typewriter, borrowed furniture, a box of pencils, and a $30,000 loan. Today, Blue Cross of Philadelphia occupies eight floors of a 12-story building it owns in central-city; has 550 employees, a telephone switchboard with 73 4 busii iew trunk lines, a teletype system, electronic data It is significant that there are more than 80 non processing machines, and a forest of files. All this profit Blue Cross Plans throughout the United is required to accommodate its 21 million sub /4 States, serving over 55 million subscribers. All scribers and the 85 member hospitals in the Blue Cross Plans must meet the requirements of Philadelphia metropolitan area. Payments to hos the American Hospital Association. All of them pitals on behalf of subscribers rose steadily from render service benefits, as distinguished from less than $5 million in 1945 to approximately cash indemnities. Their boards of directors in $45 million in 1957. Payments in 1957 averaged clude representatives of hospitals, the medical $122,000 every day of the year. In the twenty profession, and the public, and directors serve years of operation, Blue Cross has paid out over without pay. Within a period of 25 years, pay $300 million of hospital bills for approximately ments of hospital bills for subscribers of Blue 3 million subscriber cases who have benefited by Cross Plans rose from $15,000 a year to more receiving hospital care. In 1938, the Mayor of than a billion dollars in 1957. This is a rate of Philadelphia took out the first membership card. growth few industries can match. Now, 68 per cent of the population of Greater Philadelphia is covered by Blue Cross. SOME HOSPITAL ECONOMICS Maintenance of the country’s 7,000 hospitals HOSPITAL CARE PROVIDED The Associated Hospital Service of Philadelphia costs the American people $5^> billion annually, and they have more than $12 billion invested in them. Blue Cross does not own or run any of these institutions, but it has a direct interest in the voluntary hospitals which serve its sub scribers whose bills it pays. Hospitals are indispensible but peculiar insti tutions with a strange history. Originally, our hospitals were charitable institutions for the down and out. Now they are health-restoring cen ters for the down and in. A hospital is like a hotel that merged with a restaurant, a laboratory, and sometimes a nurses’ training school, medical college, pharmacy, li The Lehigh Valley Blue Cross has had a simi brary, and nursery to boot. It takes quite a vari larly rapid rate of growth during its compara ety of skills to manage a hospital— bookkeepers, tively short period of existence. Its membership engineers, dieticians, doctors, dishwashers, maids, grew from 26,000 in 1940 to almost 350,000 in nurses, laboratory technicians, surgeons, physio 1957, and hospital claims paid since 1940 rose therapists, internes, elevator operators, etc. The from less than $100,000 to approximately $ 6 ^ doctors are not under the control of the hospital million. Wherever Blue Cross hospital protection but they decide who is to be admitted, how long is available, people are quick to take advantage each patient is to stay, and the nature of the of its facilities. treatment. Thus, medical practitioners exert con 5 b usiness re v ie w siderable influence over the expenses incurred by consumer price index which is 23 per cent above these institutions, as they must. It is a rare hos the base. Moreover, it is somewhat disturbing pital indeed that does not have a shortage of that the rising cost of medical care shows no signs beds, nurses, rooms, ice water, and money, and whatsoever of letting up despite the fact that it an abundance of patients, visitors, flowers, hypo costs Si.44 to buy the medical care that cost only dermics, and complaints. Running a hospital re quires a depth and breadth of understanding that a dollar a mere decade ago. is out of this world. The manager ought to be a doctor of medicine, law, psychology, economics, up faster than any of the other major items in the consumer price index except transportation. bacteriology, engineering, dietetics, sociology, As the bar chart shows, the cost of apparel rose and backing-up drain pipes. The wonder is that least, and transportation most, but the cost of hospitals run as well as they do. medical care rose far more than six of the major The cost of medical care Medical care costs money, and in recent years it has been costing more and more. The costs of Since 1947, the cost of medical care has gone items in the consumer price index portrayed in the chart. Doctor bills and hospital bills services, as distinguished from goods, are usually When illness strikes, people are prone to growl slow in responding to economic developments, and grumble about doctor bills, but those whose but when they rise, they soar. The cost of medical illness lands them in the hospital have a much better conversation piece for griping. Look at the COST OF MEDICAL CARE accompanying table and see how hospital room rates have gone up in contrast with doctor bills and costs of other services. During the past decade, hospital room rates more than doubled, which is in striking contrast with the 26 per cent increase in surgeons’ fees, the 34 per cent in crease in dentists’ fees, and the 39 per cent rise in fees of general practitioners. The cost of hair cuts, laundry service, automobile repairs, and public transportation all rose more than doctors’ bills and less than hospital room rates. YOU CAN’T PAY BILLS WITH INDEX NUMBERS care more or less paralleled the rising cost of “ The medical care index, like the whole of the living in the early postwar years, as shown in the Consumer Price Index, is designed to measure chart. After 1951, however, cost of medical care only the change in price for items of the same rose much faster than the over-all cost of living quality and quantity customarily bought by and now the cost of medical care is 44 per cent urban wage-earner and clerical-worker families.” above the 1947-1949 base, in contrast with the So says the Bureau of Labor Statistics which 6 'iew busii CHANGES IN MAJOR COMPONENTS OF THE CONSUMER PRICE INDEX 1947-1958* upon for more private and semi-private accom modations; they are performing more out-patient service; they have expanded programs of medical and nursing education, and also have expanded programs of public education. These are all neces sary functions but it costs money to perform them. Hospital costs go up or down with fluctuations in occupancy. In a hospital, the unit of produc tion is the bed occupied by a patient; an empty bed produces no revenue and it entails overhead costs that must be borne by the patients receiving care. The ideal situation would be to have all beds occupied all of the time, but a hospital just can not schedule production like a cheese factory. Improvements in diagnostic and treatment pro cedures have shortened the average length of stay PER CENT 0 10 20 Source: Bureau of Labor S ta tistic s 30 40 50 60 * Estimated of patients, and that likewise contributes to higher per diem costs. Higher bed turnover, to created and maintains the index. The italics are borrow a term from industry, increases nursing our own, for thereby hangs a tale of considera costs and housekeeping expenses. ble moment to hospitals, doctors, Blue Cross, and all people served by them. Rising salary and wage levels are major causes of increasing hospital costs. Hospitals must com Someone has said that hospital care today is pete with industrial and commercial concerns in as different from such care fifteen years ago as the general labor market to get their complement today’s aircraft differs from that fifteen years of employees with diversified skills and talents, ago. Medical science has not been standing still. (Continued, on Page 10) Although hospitals do not practice medicine, they supply the housing, machinery, tools, and all the other supplies and facilities required by the doc PERCENTAGE INCREASES IN COST OF MEDICAL AND OTHER SERVICES, 1947-1957 tors who practice medicine within their walls Index I 1947-1949 = with ever-advancing technology. A complicated piece of machinery like an artificial heart or an artificial kidney, which keeps a patient alive while the surgeon is operating on the organ, may cost $300 just to set up the machine and run it while the surgery is being performed. Hospitals are constantly being called upon to perform a variety of services. Surgery is not the only function. Hospitals are offering increased B .L .S . Item 100) 1947 H o sp ita l room r a t e s ...................... Public tra nsp o rta tio n ................... M en's h a irc u t s .................................. Laundry s e rv ic e ............................... A utom ob ile re p a irs ...................... General p ra c titio n e rs' fees . . . . D e ntists' f e e s .................................... M ovie a dm issions ........................... Shoe re p a irs .................................... Surg eons' f e e s .................................. 1957 Percent increase 87.4 88.6 94.3 94.2 95.5 96.9 95.2 9 8.4 97.1 96.2 187.3 178.8 159.3 137.4 139.7 134.5 127.4 130.5 125.6 120.9 1 14 102 69 46 46 39 34 33 29 26 diagnostic and treatment services. They are called 7 A NEW CAPITAL PIPELINE FOR SMALL BUSINESS ______ funds and capital only to the extent that invest CONGRESS J private sources. In granting licenses to invest m ment companies are unable to obtain funds from ment companies, it will undoubtedly give pref Small business, erence to those that contemplate the mini $250 MILLION oftimes pictured as the .w S poor relation of American free enterprise, is in line for some mum use of public funds. The new investment companies will Congress passed the Small Business Investment ways. They will provide capital by pur Company Act last August. The new law is de chasing convertible signed to help supply small businesses with the will also make long-term loans. long-term funds they need to grow into larger businesses. SMALL BUSINESS ADMINISTRATION debentures. wishes, exchange the debentures it has purchased for stock. Its loans will usu- the problems of financing small business is a new has reduced the risk of investing in small busi ness and, to a still undetermined extent, increased The tax laws now permit small business invest ment companies to treat losses on convertible debentures and stock as ordinary loss deductions instead of capital losses. Furthermore, owners of investment companies may treat losses on invest ment company stock in the same manner. Tax modifications have also increased the po tential return. The dividends an investment com pany receives from stock it holds in small busi kind of financial institution— the small business with a maximum term of investment company. Investment companies, the 20 years. legislators hope, will attract large amounts of private capital and channel it into many of the income tax. And there are other new tax bene panies will be able to borrow from nation’s four million or so small businesses. nesses are completely exempt from the corporate In addition, investment com the SBA up to 50 per cent of their paid-in capital The Small Business Administration They An investment company can, when it The keystone of this most recent approach to Through several related tax provisions, Congress the possible return. help small businesses in two principal additional financial help in the near future. TO REDUCE THE RISK AND INCREASE THE RETURN (SBA ), and surplus. These loans will also carry an inter which is administering the program, recently est charge of 5 per cent and have a maximum issued its regulations. It is now accepting applica term of 20 years. The SBA has indicated, how tions from would-be investment companies. The ever, that it will primarily make short-term loans. first licensed companies will probably begin directly accrue to investment companies. The new pipeline will soon be in place. Investment companies will be able to use the loan operating early in 1959. fits for small businesses themselves that will in funds as cash reserves until they are able to build INVESTMENT COMPANIES FOR SMALL BUSINESS Ten or more persons may form a small business investment company. Each company must have a SMALL BUSINESS INVESTMENT COMPANIES The next few years should tell whether Congress has made small business investment attractive enough to substantially increase the flow of capital. up sufficient capital of their own. Investment companies will, of course, be able to borrow from private investors also. In total, they may normally borrow up to $4 for every $1 of capital and surplus. paid-in capital and surplus of at least $300,000. Congress has authorized $250 million under ally be for a term of 5 to 20 years. An investment company may get up to $150,000 the new law. It is clear from recent statements of its minimum capital requirement by selling that SBA is going to make this money go as far Existing state usury laws will limit the interest it can charge on both deben subordinated debentures to the SBA. The SBA will charge 5 per cent interest for these funds as possible. It has put the emphasis, in its regula tures and loans. Where there is no legal tions, on private financing. It will provide loan limit, the SBA will set a maximum. SMALL BUSINESSES 8 9 b usin e ss re v ie w ( Continued from Page 7) and as a result of rising wage-salary scales gen creased special services to vertical patients erally, hospitals are under constant pressure of referred for study and treatment by physi rising costs to get and keep adequate staffs. Still another cause of rising hospital costs is cians; better scheduling of admissions, dis charges and professional procedures to the readier disposition of a rapidly growing pop avoid the necessity of expanded facilities ulation to utilize hospital services when needed. for beds and scientific equipment.) Scarcely a generation ago, people were scared of “ More effective use of professional and hospitals and shied away from them like the institutional personnel ( the employment of plague. Indeed, there was a time when, in the practical nurses, aides and technicians to opinion of some people, hospitals delayed rather perform certain functions under the direc than hastened the restoration of the health of its tion of professional nurses.) patients. In this generation, however, it is the “ More scientific procurement and use of rare person who does not accept hospitalization supplies and materials ( the adoption of on recommendation of his doctor; the annual uniform standards to permit large-scale in-patient admission rate has increased from 8 to buying for departments; simplification of 12 per cent of the total population. sizes and types to reduce manufacturers’ Curbing the costs cost; joint buying of commodities where specifications can be applied to generally As might be expected, no two hospitals are alike used items; systematic storage and issuance nor are their cost curves alike. Identical treatment procedures; group conferences and action of identical cases may cost 30 to 40 per cent among hospital purchasing agents concern more in one hospital than in another. Variations ing purchasing methods; standards o f qual in cost arise from differences in age of buildings ity, delivery schedules, etc.) and equipment and differences in managerial policies and performance. Efforts to reduce hospital costs are exerted in “ Uniform accounting and statistics. More effective use of uniform accounting and statistics would enable hospitals to appraise four major areas: more effective utilization of the results of varying methods and prac facilities, improved personnel practices, better tices, and to compare the experiences with procurement procedures, and improved account those of other institutions. The information ing practices. C. Rufus Rorem, Executive Direc obtained through adequate and uniform tor, Hospital Council of Philadelphia, points out records and reports, if properly applied ( in the March 1957 Journal of the American would, in my opinion, increase services in Hospital Association) four major areas that have most hospitals without additional expense.” been effective in controlling the cost incurred by hospitals in serving patients. Blue Cross has a very real interest in keeping hospital costs at a minimum because all of its “ More effective utilization of beds and diag income collected from subscribers is used to pay nostic and treatment facilties ( reduction of number of beds per room to permit alterna hospital bills except for costs of administration. In Philadelphia, 93 cents of every dollar col tive use by various types of patients; in lected from subscribers is available to pay hos 10 b usiness re v ie w pital bills. Some people say that Blue Cross Plans, by their where shortages usually prevail, and penalizing doctors for nonconformance with the rules. very nature, promote unnecessary hospitalization, Blue Cross rates have gone up from time to that some doctors either on their own or under time as a consequence of rising hospital costs, pressure of their patients are too quick to send increased use of hospitals, and improved hospital patients to hospitals and too slow to discharge care provided. The statement has been made that them. The problem, whatever its magnitude, is a Blue Cross is in danger of pricing itself out of the medical problem and should be solved by the market. Blue Cross rates, however, have gone up medical staff. Doctors themselves should and only because hospital costs have gone up; so must decide what is best for their patients. Con what the statement really means is that hospitals certed efforts are being made to eliminate the may price themselves out of the market. The abuses of Blue Cross privileges. Blue Cross has probability of that happening is just about as tightened its contract provisions with subscribers. great as the chance that people will stop eating The Pennsylvania Insurance Commissioner has because the cost of food is too high. authorized Blue Cross Plans to make expendi Suppose that all of our hospitals were modern tures for instituting reforms to eliminate abuses and up to date, that all were adequately staffed, in the use of hospital care. that all inefficiencies were eliminated, and that Blue Cross of Philadelphia has given wide all costs had been cut to the irreducible minimum. spread publicity to an effective plan devised by As a result of all this, it might be possible to the Sacred Heart Hospital of Allentown for the elimination of unnecessary use of hospital facili reduce your hospital bill materially. Whatever the reduction in the size of the bill, it would still be ties. In order to eliminate Blue Cross “ boarders,” a shock to the individual. This is not to say that that hospital set up a plan for admitting patients unnecessary costs should be tolerated, but there based upon the degree of urgency, and systematic is no escape from the simple and obvious truth procedures were established to shorten the stay that it costs money to run a hospital and, as of each patient. The plan includes features such someone has said, “ It isn’t so much the cost of as quicker transfer of patients to specialists, the thing as the uncertainty of it that causes most scheduling of X-ray and laboratory tests before people to complain about hospital bills.” The in admission, speeding up requests for consultation, surance feature of Blue Cross eliminates that big moving up the check-out time before 11 a.m. to uncertainty and substitutes for it a small constant save a day’s room charge, no shifting of patients cost. For family protection, that amounts to the from private rooms to semi-private or wards price of a daily pack of cigarettes. 11 CHRISTMAS BUYING LOOKS GOOD This year’s Christmas buying season at depart this whole period seemed to indicate a preference ment stores in the Philadelphia Federal Reserve for soft goods lines, the late summer and early District seems to be going well. And, unlike last fall brought an encouraging improvement in the year, holiday business was preceded by a period demand for some durables, including major ap of many weeks in which sales were an element of pliances, television, and the recently introduced considerable strength in the local economy. stereophonic sound equipment. This trend was For this District as a whole, dollar volume at apparent in the breakdown of department store department stores was maintained above 1957 figures and it was hopefully mentioned by many levels in all but two weekly periods from July of the appliance dealers with whom we discussed through November. Moreover, in better than half the situation. of these weeks the margin of increase over 1957 ran to 5 per cent or more. Pre-season spending patterns changeable Although the pattern of consumer spending in 12 For a time it looked very much as though 1958 might be much more of an appliance Christmas than 1957 turned out to be. But, after October, consumer buying interest in these “ big ticket” durable items seems to have waned. Some de b usiness re v ie w partment store executives and appliance dealers, to purchase their gifts early. Perhaps they re particularly those in our smaller metropolitan member the last-minute crush that wound up a areas, remained optimistic as the Christmas sea record 1957 Christmas season. son approached. However, a marked diversity of opinion has developed and many of our mer Price consciousness in many places chants are expressing doubt as to just how much It would be most unusual if shoppers did not take appliances, a second look at a price tag now and then. They television, and similar expensive equipment will contribute to the Christmas sales are acutely aware that consumer prices continued totals. to rise during the recession and early recovery This renewed hesitancy of consumers (they are and have only recently leveled off. And if a gift Christmas shoppers now) to commit themselves can be bought somewhere for less, that’s where to a heavy expenditure for a single item is in line they will go. So our merchants have to be careful with the latest findings of the University of about markups on this season’s merchandise. The Michigan’s Survey Research Center. This report, competition is keen everywhere and in just about covering conditions in the country as a whole, all departments. noted a surge of consumer optimism beginning just after mid-year. But it also established the Selections in gift merchandise fact that this optimism was tempered with cau Some merchants tell us it is a little early to define tion when it came to making expenditures for trends in strictly gift merchandise. Others say the more costly durables, including appliances. business in what might be called luxuries is al ready in the limelight. But that does not neces Shopping vs. buying sarily mean expensive luxuries. These articles Thanksgiving, by tradition, marks the beginning usually are not purchased in quantity until much of the Christmas shopping season everywhere. later in the season. The term as used here must And on the day following, it is “ situation normal” be defined more nearly as items ordinarily in for retail merchants to play host to the crowds greatest demand at Christmastime. of shoppers intent on examining all the wares As might be expected, sportswear and a wide that are offered. Sometimes these preliminaries range of merchandise peculiar to sporting goods take many days. That is how it was last year. But this 1958 season seems to be shaping up departments are said to be having a pretty good fling right now. Furniture seems to be the chief differently. “ big ticket” item moving in many of our metro Many of the department store executives we politan area department stores. Small appliances have talked with lately tell us that buying is going like toasters, clocks, and portable radios are said hand-in-hand with shopping. Their impressions to be selling well. But, in all fairness, it should of early season business suggest a higher rate of be mentioned that in some cases these items have sales than in the same period last year. In some been competitively priced and so advertised to cases a store-wide promotion sale has opened serve as early season drawing cards. shoppers’ pocketbooks. But for the most part To be sure, toys are a leading item everywhere people are not just bargain hunting; this year’s at this time of the year. But some of our depart crop of Christmas shoppers appears more anxious ment store executives appear not too happy with 13 b usiness re v ie w the response so far. Except for the major appli after year. Yule sales are important to all of ances, television, and the like, toys appear to be them, because such a large percentage of a full about the most competitive item on the Christ year’s business normally falls in the weeks be mas market. Many retailers, regardless of their tween Thanksgiving and Christmas. In the case regular lines, accumulate a wide assortment of of our department stores that ratio comes some toys at this season. As the competition sharpens, where around the 15 per cent mark. discounts increase, and prices fall by the way- But when you get down to cases— the more side. In this respect the 1958 Christmas buying season is not too different from any other. realistic expectations based on early season per formance— you are bound to find some diversity How the season stacks up There was scarcely a merchant among those we of opinion. This year more of our department store executives expected to beat last year’s rec ord by a small percentage. Almost everyone saw talked with who did not say this season’s business an excellent chance that dollar sales would at should come up to that of a record 1957. In fact, least equal 1957. Only in an exceptional case or it would be a defeatist attitude for almost any two was the thought expressed that it might be retailer to see anything unusual about Christmas hard to repeat last year’s performance for the sales going on and on to set new records year whole Christmas season. 14 business review F E D E R A L R E S E R V E B A N K OF P H I L A D E L P H I A TABLE OF C O N TEN TS-1 9 5 8 JA N U A R Y 1957: End of an Afterm ath? (Annual Report Issue) O perations of the Bank: 1957 vs. 1941 FEBRU A RY The Electronic Abacus Th ird D istric t Banking— 1957 O u r Growing Supply of Housing M A RC H A Flexible Monetary Policy Pennsylvania's Billion Dollar Babies A PRIL On Vacation The Talk of "A uto m ob ile Row " MAY S t ill on Vacation Capital Spending: S t ill Falling JU N E Borrowing from the Federal Reserve Bank— Some Basic Principles Small Business in an Age of Big Business J U LY P .I.D .A .— A Look at State-wide Ventures in Industrial Development Philadelphia Business Trend s Since M id - 1957 Vacation Business A UG UST The New Era in Eating Housing Prospects A re Improving SEPTEM BER Penn's W ood s Th ird D istric t Banking O C TO BER How Liquid A re the Banks? Th ird D istric t Farmers Have a Better Year NOVEMBER Capital Spending: Down Again The Clothes-Buying Man: M ore Lemming Than Peacock? DECEMBER Health Isn 't Free A New Capital Pipeline fo r Small Business C hristm as Buying Looks Good 15 F O R TH E R E C O R D . . . Factory Payrolls and Employment Revised Th ird Federal Reserve D istric t Oct. 1958 from mo. ago year ago 10 mos. 1958 from year ago Oct. 1958 from mo. ago year ago 10 mos. 1958 from year ago Department Store Check Payments Employ ment Payrolls Sales Per cent change Oct. 1958 from Per cent change Oct. 1958 from Per cent change Oct. 1958 from Per cent change Per cent change SU M M A RY Factory* United States LO C A L C H A N G ES mo. ago year mo. ago ago year mo. ago ago Stocks Per cent change Oct. 1958 from year mo. ago ago Per cent change Oct. 1958 from year mo. ago ago year ago O U TP U T Manufacturing production Construction contracts . . . Coal mining ........................ — i +46 0 — 8 — 12 + 103 + 5 — 13 -2 3 + 3 + 3 + 3 — 2 +27 — 14 - 8 + 9 -2 1 0 — 9 + EM P LO Y M EN T A ND IN C O M E Factory employment (Total) ................................ Factory wage income . . . . 1 —1 1 + + 4 - 1 — 1 — 2 — 17 1 — 6 — 7 — 6 — 7 — 1 + 9 + 2 + 9 + 1 0 + + 7 + 3 + 5 + 0 1 + s 1 — 4 — 3 + 1 - 4 - Sc ra nto n........ 1 0 + 1 + 1 + i + ?t +37 5 + + 6 + 5 + ii + 4 8 +u + 2 +12 + 7 8 + 19 + 2 +11 + 1 +15 + 13 +21 + 8f 4“ 1 + 10 + 7 + 18 + 2f + 1 + 1 + 1 + 1 + 1 + 9 3 + 13 + 10 + 13 + 2 + 9 + 4 + 2f 0 0 5 + 8 — 1 — 2 B A N K IN G (A ll member banks) Deposits ................................ Loans ...................................... Investments ........................ U .S . Govt, securities . . . . Other .................................. Check payments ................ 0 — 6 + 2 + 1 +24 — 9 TR A D E* Department store sales .. Department store stocks . 1 — 5 — 2 — 1 + Reading ........ — 9 0 — 3 + Philadelphia . + 0 — 1 Lancaster . . . . 2 — 7 + + 7 + 2 + 6 + 2 Trenton .......... — 5 -2 0 + 17 + 17 + 17 + 4 + 13 + 12 + 16 +4 W ilke s-B a rre . 6 + — 5 — 17 + 0 — 5 + 1 — 2 - 9 — 1 — 7 + W ilm ing to n .. — 5 - York ................ — 2 — 4 + 4 + 10 + 2 0 + 6 + 2 — 1 2 + 2 + 10 - 5 + 7 + 1 0 +31 4 + 7 + 15 + 1 P R IC E S Consumer ............................ ot + ’ Adjusted fo r seasonal variation. If f20 C itie s + 1 + 2 + 1 + 3 f Philadelphia 2 0 + 9 + 9 + 10 + 2 + 4 *N o t restricted to corporate lim its of citie s but covers areas of one o r more counties. 0 a c h ie v in g ; ADMINISTRATIVE COMPETENCE Supplement to b u s i n e s s r e v i e w December, 1958 F E D E R A L R E S E R V E B A N K O F P H I L A D E L P H I A T w o A ddresses by R obert N. H ilkert First V ice President Federal Reserve Bank of Philadelphia before the Pacific Coast B anking S ch ool at the U niversity of W ash in g ton Seattle, W ash in g ton A u gu st 28-29, 1958 ACHIEVING ADMINISTRATIVE COMPETENCE Part I: The Supervisor Why do most of us go to banking schools? There “ The Affluent Society” : “ Wealth is not without are numerous answers, plain and fancy, righteous its advantages and the case to the contrary, al though it has often been made, has never proved and not-so-righteous, that one might give. I think most of us go because we want to ad widely persuasive.” So it is with being boss. vance ourselves in the banking business. Plainly This is putting it pretty bluntly. If it sounds speaking, this means we aspire to be a boss, a crass or too materialistic, as I am sure it may to bigger boss, or the big boss. There is nothing some, at least it will provide a springboard for inherently wrong with wanting to be boss. The panelists to launch into attack position. I hope, job and however, as we go on to develop our ideas that money; perhaps not a lot of money, but at least no one will come to believe that I am talking carries prestige, power, authority, more than goes with not being the boss. Most of about a low order of motivation. On the con us actively seek this prestige, power, authority, and money that goes with being boss. trary. I have profound respect for the basic quali ties and abilities which are ingredients of first- There is here something of a similarity to the class business leadership. My references to bosses opening sentence of John Galbraith’s recent book, apply to admirable men. 3 Some people avoid use of the word boss as traits that are good or bad. So, let us take off they would the plague. We have a large depart now on the subject of the boss— “ the man we ment store in Philadelphia in which the word work for.” employe is similarly avoided. This store doesn’t The boss is in a position of authority. This means he has power over other people. Possibly have employes; it has co-workers. The plain fact of the matter is that this store has bosses and it he has become boss because he has a will to has employes, and nobody is being fooled very power. Through the exercise of power he has an much through the avoidance of common terms. For two evenings we are going to discuss the important influence over the lives of others. Dress it up any way we like, we cannot escape one fact subject of bosses, on the assumption that we inherent in the superior-subordinate relationship, want to be bosses, and on the further assumption for such it is— this power over people. One may that everyone who is employed, at whatever level, exercise it in such manner that it becomes power wants to have a good boss. Just to focus on the with people, but power over people still persists. importance of the second assumption, let me ask It seems important to emphasize this fact of power because it makes so clear the fact that it this question, “ Does it make any difference to you whether you have a really good boss, or just a plain, ordinary stinker?” must not be given to the wrong kind of person. We know full well the dangers of power in wrong For purposes of our basic discussion I should hands. Remember Lord Acton’s dictum, “ Power like to side-step some problems of technical defi always corrupts, and absolute power corrupts nition: first-line supervisors, second or third ad absolutely.” I don’t believe the first part of this ministrative echelons, managers of line or staff; at all. Power doesn’t always corrupt. But I do or questions such as, “ Who is a supervisor any believe firmly that there is great danger that it w ay?” I just want to discuss the man we work may do so. It may unless the person having for. Sometime later, if we wish, we can talk about power has strength of character, nobility of pur the kind of boss we work with rather than for, pose, and human understanding. Is spiritual power corrupting? Is moral power corrupting? but at this point that kind of talk serves only to confuse. Most of us can identify our boss as “ the Is there not the power of inspiration? What of man we work for,” and there is no reason to the power of good example? The power of make it more complicated. humility ? Permit me to clear out one more bit of under We are, however, dealing with power that is brush. Some people don’t like to use the word inherent in authority. It is dangerous. It re boss because it appears to connote certain un quires education in its use. It calls for safeguards. desirable characteristics. True, there is one defini Above all, it should be given only to those who tion that refers to being “ too domineering and give reasonable expectation that they will use it authoritative” but that happens to be the number wisely. We should choose bosses with the greatest five definition in the dictionary I use. Why pick of care because in appointing them to their posts number five? The first defines the boss simply as we automatically confer upon them this power of authority. “ one who employs or superintends workmen; a foreman or manager.” No qualities given. It In the achievement of administrative compe leaves open the question of whether a boss has tence it is of the utmost importance that the boss 4 be at all times aware of the dangers inherent in the power of authority. The awareness arises from continuous self-examination. Do we our 4 The right of every man to develop and make use of his highest capabilities. 5 The right of every man to fairness and selves, for example, have the strength of character, justice nobility of purpose, and the human understand superiors.1 in all his relationships with ing which enable us to exercise the power of It is difficult to comprehend just how the super authority wisely? This is difficult to answer for visor, the boss, or the executive, the bigger boss, ourselves. To “ Know Thyself” is one of the can operate effectively without belief in these highest attainments of mankind. Self-analysis and basic rights. Without full appreciation of these self-appraisal are indispensable, but we require rights, he has no guide to the exercise of the more than this. We need the continuing critical authority and power which are inherent in the evaluation of others who observe us, who are job he is called upon to perform. He sails with competent to judge, and who will give honest an out benefit of compass. Seldom are bosses failures swers and constructive advice. We must actively because of technical incompetence. Most bosses seek this help so that we may avoid the common corrupting pitfalls. Paraphrasing Robert Burns, “ Would that we might have the gift to see our selves as others see us.” The safeguard does not have to be unioniza tion, although it is clear historically that union ization stemmed from the desire of individuals to protect themselves from the arbitrary or capri cious exercise of administrative authority or managerial power. We may leave for panel dis cussion the question, “ What administrative safe guards may we have to keep the power of authority within proper bounds?” Properly to exercise power requires the leader to have knowledge of and respect for the rights of all members of the organization, bosses and all others. What rights? These have been suc cinctly stated by Ordway Tead as follows: 1 The right of every man to be treated as who fail do so because of lack of human skill. One approach to the acquisition of human skill is to test one’s every act, every decision, in terms of these rights. Supervisory training is barren indeed when it focuses primarily upon tech niques rather than upon, yes, philosophy. This is all very well, you are saying to your selves, but we must be practical. This is a worka day world and the job of the boss is to see that the work gets done. I agree. I go along with Larry Appley and the American Management Association’s definition that “ management is the accomplishment of results through the efforts of other people.” The job of profit-seeking institu tions, and that includes banks, is production. We are interested in high-quality output at low unitcost. So, if we are primarily interested in output why not focus upon production rather than upon the basic rights of man? an individual and respected as a person. The answer to this has been demonstrated 2 The right of every man to a voice in his many times. People have an enormous capacity own affairs, which includes his right to to do better, or to do worse. They can increase contribute to the best of his ability in the or improve production, or they can withhold, solution of common problems. hinder, “ soldier” — call it what we will. Remem 3 The right of every man to recognition for his contribution to the common good. ber the account of the rebuilding of the wall of ’ The A rt of A d m inistration, by Ordway Tead, M c G ra w -H ill. 5 Jerusalem found in the Book of Nehemiah, and put this danger in a somewhat different light. the noble verse, “ so built they the wall, for the The danger is that power and authority will not people had a mind to work.” The mind to work be accepted. This is the beginning of organiza — is this something arising solely from tech tional deterioration. Just as “ where there is no niques or know-how? Or does it stem from vision the people perish,” so it is that where there motivation, or inspiration, or something that is no acceptance of constituted authority the somehow touches the heart? organization fails. How can a boss do his job of getting out pro duction unless he knows what it is that makes How does the boss earn the group’s acceptance of the authority which has been conferred upon people produce— makes them want to produce; him through his appointment to his position? because people who don’t want to, who haven’t the mind or will to work, won’t produce very And for the rest of this first evening let us con sider the boss to be a supervisor, a man who has much. Administrative competence includes know as subordinates only those workers who may be ing what it is that makes people want to do their called rank and file. Most of what we have to say best, and then acting in the full light of that will, however, be equally applicable to the super knowledge. Curiously enough, this brings us back to the visor’s own boss, say a department head, or to problem of power and authority. Degree of pro essential part of the business of achieving admin ductivity is related to the way individuals and istrative competence. his boss. The earning of this acceptance is an groups respond to the power or authority of the First of all, the boss should demonstrate that leader. A business organization is not a totali he has genuine understanding and appreciation tarian or dictator state. Men are appointed to of the five basic rights already enumerated, and positions of authority but the effectiveness of the he should give clear indication that these are response they get from others has to be earned. beliefs he lives by in the performance of his daily tasks. Good management can never rely for its effective has authority to be sure, but half-hearted accept We can discuss these from another angle. The boss should clearly understand two sets of objec ance of that authority— and the corporate world tives, those of the bank and those of the people ness upon superior position or status. The boss is filled with examples of half-hearted acceptance who work in the bank. Fundamentally, the bank — invariably results in substandard, high-cost exists for the purpose of providing top-quality performance. The leader whose authority isn’t services to the community in such manner as to fully, or at least highly, accepted by the group produce profit. We who are employed have other has no chance of administering competently. objectives. We want to earn a living for ourselves This is an old story. We can lead the horse to and our families. We seek reasonable protection water but we can’t make him drink. Administra against the hazards of sickness, old age, and tive competence shows itself when the horse death. We look for opportunity to advance in drinks, and does it willingly. position, prestige, and status. We want to find We have pointed to the dangerous nature of some fair amount of joy and happiness in our power and authority. We have warned against work. I have seen numerous studies, dolled up conferring it upon the wrong people. We now statistically, which endeavor to rank these in the 6 order of their relative importance to employes. boss is not working for his subordinate employes Does money come first, or is it third? Much of he is in fact selling the bank short. He cannot this is a waste of time. Each of us looks for administer competently by acting as though it is money, security, prestige, recognition, status, the only the bank that has rights and goals. joy of achievement, and all the rest. The value we place upon each is subject to a great variety I should like now to take issue with an idea that one often sees in print or hears from the of conditions. We want all these things; and I speaker’s platform. It is that “ a happy and con guess we tend to place special value on those we tented workforce is a productive workforce.” presently have in least amount. If I enjoy my Well, it may not be. Contentment and productiv work but get low pay for doing it, I begin to think ity do not necessarily go hand in hand. It is about the importance of compensation. If I am possible for employes to be so contented that they paid well but have inadequate protection against do not permit work to interfere with their gra the hazards of illness or old age, I dwell on the cious living. How often have we heard company importance of security benefits. The value I place presidents say, “ I want my employes to be able on each varies with age. When I am young I to say that my shop is a good place in which to may be eager-beaverish about getting ahead, and work.” Fine, but it isn’t enough. The goal should I become frustrated at lack of opportunity. With be to have them add, “ And believe me, we pro retirement around the corner, my ideas change. And so it goes with respect to changes in marital status, dependency, etc. The boss should know about these objectives. Further, he should come to know his subordinates so well that he understands their ways of thinking about them. Employes should perceive that the boss is working to help them achieve their objec tives. He will never gain full acceptance by focus duce!” Unless the boss works with this goal in mind it is unlikely that he will become a compe tent administrator. Here is something else requiring more analysis than we usually make. During the recent past, industries — including banking — have moved along three main roads to improve employe well being. They are: ing solely upon the objectives of the bank. This 1 Wages and salaries. In this we include all is what makes his job so difficult. He has the the ingredients of modernized, sound problem of paying attention to the bank’s objec salary administration. (You might pos tives and to those of employes. The boss is work sibly wish to discuss these ingredients ing for the bank, but he also has the job of later.) working for his employes. It takes great skill and 2 Fringe benefits. You know them— vaca resourcefulness to do both. When employes come tions and holidays with pay, sick leave to believe that their boss is not working for them, plans, hospitalization and surgical bene but solely for the bank, they will not look upon fits, severance pay, group insurance, and him as a leader to be followed, except perhaps perfunctorily. They may perform, but they will all the rest. 3 Extra-curricular activities. This includes not perform well. To the extent that they do not all social and recreational activities that perform well, the bank’s objectives will not be are company-sponsored. Parties, picnics, met. This is another way of saying that when the and bowling! 7 Generally, all this has been for the good — although even here you might wish to register value in personalizing. I have never had a job that I simply couldn’t a few doubts. The point I wish to make, however, do. I know that there are many jobs— many in is that common to all three is the fact that none my own bank, at which I would fail miserably. can be used while the employe is on the job. I’ve just never been assigned to them. Please Illustration will make this clear. don’t think I am trying to give an impression Wages and salaries. The employe, or more that I’m so smart I could do any of my assigned likely his wife, spends the paycheck off the job. Fringe benefits. Vacations and holidays with jobs with one hand tied behind my back. At pay, the employe is away from work; sick leave, but I was sufficiently confident that if I worked he’s probably in bed; hospitalization, he’s you hard enough at them I had a better-than-even know where; severance pay, he’s lost the jo b ; chance of making good. The point is that I have some of them I have had to struggle pretty hard; insurance, he’s dead. Test for yourself any of the not been assigned the wrong jobs for me. My others— cafeterias, coffee breaks, rest periods, etc. bosses were administering with understanding Extra-curricular activities. By definition, the employe is away from the job. and managerial competence. At the same time— and I know I have been It is apparent that the boss, the supervisor, fortunate— there has always been someone in can’t administer successfully by relying upon the offing— the boss, a colleague, and I mustn’t salaries, fringes, and recreational activties to forget my wife, who bolstered my confidence solve the on-the-job problems and needs of em when I was discouraged. Believe me it feels ployes. Somehow he should get at the business of good to have a boss around who wants you to helping each employe to find satisfaction in his make good, who helps you to make good, and job performance, to experience pride of accom who rejoices when you succeed. My bosses have plishment. There is such a thing as “ joy of work.” been competent bosses in the highest sense of People who do not feel it are being cheated out the word. of one of life’s greatest and most satisfying ex In nearly every job, although not all, I have periences. In this area lies a real administrative felt that my efforts were appreciated. It is good challenge to every supervisor, every executive. that I have had both experiences because one knows how important is appreciation by experi Acquiring administrative competence includes making continuous progress in meeting this challenge. encing its opposite. But let’s forget the exception. My bosses have never made me feel that I am At the risk of going over territory that you just a cog in the machine, just a payroll number. have no doubt explored many times, I should They have made me feel that I am a person in like to comment briefly on some of the elements my own right. I have been discouraged, I have that I believe lead to job happiness. Everything felt the sting of my own mediocre performances, I say can be found in any textbook on personnel, I have been subjected to strong constructive but I am drawing solely upon my own experience criticism, but I have never felt unimportant. by endeavoring to think through why I have Small, yes, but not unimportant! been happy myself doing the jobs I have per The other day I was reading Erich Fromm’s formed in some thirty years of working. There’s volume called “ The Sane Society” and came 8 across a sentence that I immediately recognized I haven’t really gotten into the specific topic of as belonging somewhere in this talk. It belongs supervisory development, certainly not very far here: with respect to programming. It has been with . . this need for a sense of identity is so design. So far I have simply tried to make five principal points: vital and imperative that man could not re main sane if he did not find some way of 1 The selection of a supervisor must be satisfying it. The need to feel a sense of made with great care because he acquires identity stems from the very conditions of power and authority over people. Only human existence and it is the source of the grief can come to the organization if most intense strivings.” power and authority are placed in the wrong hands. Shouldn’t a supervisor know this? Can he under 2 The first step in the training of a super stand his subordinates if he doesn’t know it? Can visor is to instill in him an awareness of he administer competently if this kind of under this power and authority situation: (a) standing is foreign to him? the dangers of misuse and abuse, and How would you like to have a boss who has (b) the problems of inadequate accept the sense and the skill to put you on the j obs that ance. Inherent in this awareness is the are right for you, who doesn’t give you assign fact that effective response to authority ments that are wrong for you? How would you like to have the kind of boss who works for you, helps you succeed by setting right examples, by must be earned. 3 The main job of the supervisor is to rejoicing when you’re up and encouraging and achieve results through people who are his subordinates. His goal is quality pro stimulating you when you’re down? A boss who appreciates having you on his team, who treats tratively competent he must understand duction at low unit-cost. To be adminis you as an individual in your own right, who makes you feel important. A boss who is a better what causes people to produce at top man than you are but who is trying hard to make 4 In achieving production he should realize efficiency. you a better man than he is. Suppose you had that people do best when their own goals a boss like that, would you work hard for him? are being met. Therefore, he should un Would you let him down? Would you soldier on derstand employe objectives, and his the job, or would you try to outdo yourself? supervisory job should be performed so What happens to production, to quality of output, as to help his subordinates attain them. under these conditions? Does this shed any light He should do it in such ways that they on what we are talking about when we use the term administrative competence? can perceive that he is working for them. 5 These points add up to a basic truth. Su In our correspondence about these two eve pervising people is an administrative ning sessions it was suggested by the school that process applying more to people than to on the first evening we should center our atten things. The more difficult tasks center on tion on supervisory development and the second human relationships rather than upon op on executive development. It may seem as though erating techniques. Administrative com 9 petence rests not exclusively upon social to train him short in the realm of social and or human skills, but such skills are re human skills and to concentrate on the areas quired in high degree. The implications which are primarily technical or informational. of this truth for supervisory selection, My plea is for us not to make this mistake. training, and evaluation are readily ap parent. It should not be inferred from any of the fore going that I am trying to play down the many aspects of the supervisor’s job as it relates to information, communication, and technical, op erating know-how. The modern supervisor has to know the bank’s policies, rules, and regula tions; the bank’s cost system, its payment sys tem, and its methods of appraisal and evaluation. He should have an understanding of labor laws applying to his subordinates. He has to know how to induct, instruct, and train new workers. He has to know how to prevent grievances, and how to handle them when they occur. He has to know how to correct workers and maintain discipline. From these we can see that it is almost impossible to separate his job into technical and human relations categories. He is supervising people, but these people are engaged in bank operations. Just as he must know people in order to gain their respect, so he should know the op erations or he will not win their confidence. He is not a Sunday School superintendent, Y.M.C.A. secretary, college guidance counsellor, or scout I deliberately shy away from prescriptions concerning training programs for supervisors because I am certain that there is no one best way of achieving goals of individual develop ment. Experience leads me to believe that it is not a question of lectures, or seminars, or visual aids, or role-playing, although under proper circumstances these techniques have their place. I feel that there is no substitute for the training and development which comes from close daily association with bosses who themselves are good administrators— men who already have the at tributes we have discussed, bosses who take a personal interest in us and who take it upon themselves to guide us in our self-development. Actually, all development is self-development. The only way to learn responsibility is to be given responsibility, not make-believe, but real. Just as great oaks from little acorns grow, so big respon sibilities emerge from smaller responsibilities. In learning to swim it is probably best not to be thrown into deep water without preliminary instruction. There is some explanation and train ing that can and should be given on dry land. This instruction is not limited to techniques of master— and I say this without disparagement— movement and of breathing. The coach must but he is a supervisor of individuals performing understand his pupil because his biggest problem certain bank operations. He does not administer may well be that of helping him to overcome in a vacuum. emotional problems of insecurity, anxiety, and Your reaction should be, “ We are certainly fear. Both the coach and the pupil know, how expecting an awful lot from a supervisor!” Yes, ever, that when the chips are down swimming is we are. It is a difficult job. There are so many learned in the water. Improvement comes with things he has to learn and do that we have a daily practice, in the water, under the experienced tendency to not sell him short but “ train him guidance of a discerning and interested coach. short.” In doing this there is a common tendency 10 The way to learn swimming or golf or tennis or supervision is to take lessons from a “ pro.” petent. There are a lot of other things one can Administrative competence is best learned from do to improve his game, but there is no real those who are themselves administratively com- substitute for this one. 11 Part II: The Executive Someone has described management succession his boss, “ the man he works for,” and so on up as follows: “ The president retires or dies and the line. creates a vacuum into which is swept the nearest vice president who hasn’t had a coronary.” The description, I think, implies two things: The biggest promotional step a man takes is when he steps out of the rank and file into his first supervisory position. He acquires a new set (1) succession has not been planned, and (2) the of problems, different from those he has had successor may not have sufficient administrative before. No longer is he responsible just for his competence to handle the presidency with dis own work. He now acquires responsibility for tinction. No doubt the same situation occurs else the work of others whose efforts he has to elicit where in the executive hierarchy. and direct. That this is difficult may be inferred Last evening we talked about acquiring admin from an oft-repeated remark, “ It’s just easier istrative competence primarily at the first-line to do this myself than to get the others to do it.” supervisory level. We pointed out, however, that This, of course, is a confession of supervisory the principles set forth are equally applicable to weakness, or administrative incompetence. higher administrative positions. In like manner, It is in this first position that he encounters most of the points to be discussed this evening the problems and responsibilities of power and are applicable to first-line supervision. We are still talking about the boss, “ the man authority, the need to understand employe goals, the need to know what causes employes to col we work for.” In addition we are talking about laborate and to do their best work. It is in this 12 job that he first learns about the problem of at all times truthful. I suspect that this is not an earned acceptance. It is here that he demonstrates orthodox approach to “ executive development” administrative behavior built upon the founda but we can forego a lot of things that comprise tions of the basic rights of man as employe. such programs if we can succeed in getting a man Later promotions which place a man at higher to engage in prayer, in introspection and self- points on the organization chart do not cause evaluation, and if we can persuade him to seek him to encounter fundamentally different or truth from best friends. A little of this is worth unique problems. It is “ more of same.” The re a flock of seminars. I think I am being practical sponsibilities may be greater, the human prob and not starry-eyed in saying these things. lems may be intensified at times, and the stakes may be greater, but executive problems are What is the first thing you think of when you hear the word executive? “ He’s an executive!” essentially supervisory problems. Of course, exec I’ve heard some say, “ He’s a big shot who gets utives are supervisors. They are supervisors who other people to do all the work, and then takes supervise other supervisors, and get more money all the credit himself.” The first part of this is and better offices. not too bad; the second is obviously to be de The greatest danger or risk in appointing a plored. One I like is this, “ An executive is a man man to an executive post— and by this I mean any who can take a two-hour lunch period without post up the line that is generally regarded as hindering production.” This contains an impor being important— is that the man will change. If tant idea, although it can also be interpreted in a he has been selected for the right reasons then we no doubt like him the way he is. He has been snide sort of way. I choose to think that it means that this man gets a lot of his work done by dele appointed (1) because he is the kind of man gating. So let’s talk about delegation. We may he is, and (2) because we like the way he has been operating up to now. This is not to say that we want him to stop growing. set up widely differing kinds of executive train ing programs but, whatever the plan, we do not neglect “ principles of delegation.” Promotion has a way of affecting some men I have discovered why a lot of junior officers adversely, and it is not always predictable. If it in banks aren’t very good executives. This is were, one probably would not make the promo earth-shaking, so listen carefully because I don’t tion. A few develop overnight a superiority com want to say it too loud. The reason is that their plex arising from increased status and they vice presidents don’t permit them to be good ex become unbearably important. It is especially ecutives. The vice presidents don’t delegate. They during this first year of occupancy of the new have to make every important decision them executive position that one should include in his nightly prayers a plea for the gift of humility. It selves. This being the case, the first step in a program of executive development is to work is during the early stages particularly that he on the development of existing vice presidents. should continuously examine his daily life. You I am not being facetious. Quite the contrary, I know the expression, “ Even your best friend am speaking with great seriousness. There isn’t won’t tell you.” That must not be the case here. much point teaching juniors in some training One must insist that his best friend be especially program how to do all the things their bosses watchful, especially discerning, especially candid, won’t let them do. 13 Delegation is not just a simple matter of giving thing himself is temporary, illusory, and self- a subordinate a job to do. Newman, in his book defeating. It is bad for him, bad for subordinates, “ Administrative Action” has described the proc and bad for the organization. If a boss is to be ess as consisting of three aspects: administratively competent he must delegate. 1 The assignment of duties by an executive to his immediate subordinates. 2 The granting of permission (authority) to make commitments, use resources, and take other actions necessary to perform the duties. 3 The creation of an obligation (responsi bility) on the part of each subordinate to the executive for the satisfactory per formance of the duties.1 Administration is a hollow term indeed if it does not include this. I am not here trying to suggest any patterned program for training in delegation because I know that there are numerous approaches pos sible. I do feel that any program must: 1. Convey a sense of its importance, and 2. Portray clearly its nature, extent, and limitations. Finally, I believe quite strongly that the way to learn delegation is to delegate. I may add that in Stated in simple operating terms it might go our own bank one of the first questions we raise something like this: Assign duties to a subordi in appraising an officer is, “ Does he work with nate, give him the necessary authority to carry and through people by delegating, and do people grow under his leadership?” them out, and hold him accountable for results. It is to be noted that while the process creates an Perhaps light may be shed on other aspects obligation or responsibility for the subordinate, of administrative competence by citing another the act of delegation does not relieve the boss of question we raise. In the area of organizational his own responsibility for the results. For exam ability we ask, “ Does he have the ability to size ple, my boss hands me a job, I delegate it to a up a task, to organize, and lead others in accom subordinate, and for some reason proper results plishing it?” are not obtained. My boss holds me accountable, I am still responsible. I can’t say to him, “ Sorry, size up.” Have you ever had experience with my subordinate didn’t produce.” His answer executives who can’t distinguish between a maj or quite properly is, “ But isn’t that your problem?” and a minor problem? They come in three vari This is no doubt one reason, but not the only eties: (a) those who treat all problems as major, one, for the failure of many executives to dele (b) those who treat all problems as minor, and A great deal is implied in the expression “ to gate. A boss is afraid the subordinate will not (c) those who unerringly bet on the wrong horse come up with first-class results, and it is he who every time. Any one of these is guaranteed to give must account for results to his boss. Delegation a supervisor under him or a boss over him an is therefore a risk-taking process. Bosses have to administrative pain in the neck. assume these risks. Through proper training of When we say that administrative competence subordinates they are able to minimize the risks. implies the use of good judgment we include the The way to administrative security is through good training and well-placed confidence. The of importance and magnitude, relative urgency, security which comes when a boss does every and a sense of timing or timeliness— when action 1A d m inistrative Action, by W illia m H . Newman, Pre ntice-Ha ll. 14 ability to determine such things as relative order may be taken and when it may be wiser to post ever, that not to act is itself a decision. It too can pone. I hope the panelists know how to work all be wrong. this into a training program better than I do. I feel confident they do. You noted above that I said “ for the moment we would disregard all that goes into, or builds It may seem like “ carrying coals to Newcastle” up to, the making of a decision.” Now let’s regard to call attention to the business of decision it. Decisions aren’t to be pulled out of hats or out making because, of course, this is basic to the of thin air. Decisions stem from a man’s judg administrative process. But then, we are discuss ment, from his interpretation of facts, from in ing basics rather than examining footnotes or formation and data obtained from many sources, mulling over the fine print. not the least of which may be his own experience. Disregarding for the moment all that goes into, Cues to training may be spotted from an ex or builds up to, the making of a decision, it amination of the sources of information the boss should go without saying that a decision should may use in preparing for the decision. He learns be made decisively. The die is cast— this is it— much from personal and direct observation. He for better or for worse. If it turns out badly, we must, therefore, become a trained observer— of do something to correct it. No decision of any facts, events, behavior. He receives reports— importance is riskless, and the decision-maker from above and below; from across, thinking of assumes the risk with confidence, boldness, cour staff functions; and from outside. This is all part age, or whatever it takes to be decisive. No shilly of “ keeping currently informed.” shallying. There is a story about the great baseball Many day-to-day reports are oral. The boss has to be a good listener, and believe me this umpire Bill Klem that always appealed to me. takes self-control and requires training— espe Bill responded to the question, “ Is it true that big cially for bosses. He has to be skillful in asking league umpires always call ’em the way they see questions, and this too takes training. (A good boss isn’t a man who knows all the answers; he’ s ’em ?” by saying, “ Well that may be true of most of them, but not me. / call ’em the way they are!” a man who asks the right questions.) He receives I don’t believe bosses can be that good or that accounting and statistical reports. He must, there sure, but we certainly should call ’em as we see fore, be trained in their interpretation— no mean ’em, and with something approaching the self- accomplishment. Keeping informed, making use confidence of Bill Klem. This behavior doesn’t of many resources, both internal and external, is have to be inconsistent with a spirit of humility. one of the most time-consuming tasks of the boss. It is not the way of the scientist, but it is the way In all this I have spoken as though he is always of the competent administrator. Scientists usually on the receiving end. But the boss we are talking can postpone final judgments until all the evi about also has his boss. So he is on the sending dence is in, and even then they come up with guarded and tentative conclusions. Not so with end too. If his boss is to be a good listener, he has to be a good talker, even a persuader. He has the boss. He often must act now, with what he to be a skilled reporter of facts, events, behavior. has to go on. This is why administration is so He has to give accurate answers to the questions, difficult. This is why mistakes are made, mistakes honest answers. He has to be skilled in prepar that must be corrected. We must remember, how ing and presenting accounting and statistical 15 data, skilled in making complex information of this general area of obligation requires spe meaningful. cialized knowledge and considerable wisdom. The Reporting is subject to special hazards and boss should act in accordance with principles and weaknesses that can be overcome only when the criteria generally understood by all. This is not a climate is right. It is human to tell the boss only place for haphazardness or personalizing. It pro what we think he wants to hear. It leads to vides no opportunity for “ playing good-fellow.” omitting, distorting, or suppressing what he Salary increases and promotions are earned. ought to hear. We tend to pass on information which is to our own credit. If decision-making in They should come as proper reward in due course. The boss is not doing something for his the organization is to be first-class, the rule and subordinates; he has continuously been helping the practice has to be “ the truth, the whole truth, them, guiding them, providing opportunities and and nothing but the truth.” This is possible only where relationships are characterized by mutual respect and mutual understanding, and where all setting the climate for them to effect their own serve and evaluate their performance and reward parties feel genuinely identified with the organi accordingly. His is the job of seeing that each zation— a very important cue to training. person receives his due within the framework of improvement. His accompanying task is to ob We see, therefore, that administration is in the rules of the game. While objectivity is desir large measure a process of communicating. We able, it probably is impossible of attainment. But have to communicate what we are trying to do, in no other aspect of his job does he have so why we are doing it, how we are getting it done, great an obligation to try to keep his biases under and how good or bad it is after we have done it. control. I guess that all this points to the neces And it goes three ways— upwards, downwards, sity for training in sound salary administration and sidewards. We communicate not just in formation. We communicate attitudes, feelings, and employe appraisal or “ performance rating.” It points to more than this. We can see clearly motives. Motivation itself is a communicating that administrative competence in this field calls process, and one of the most important of mana for the boss to have an honest understanding of gerial responsibilities. Using the words of one of his own motives, biases, and prejudices. I am not our Philadelphia friends, Dale Purves, sure that this understanding is obtained in pro “ It seems to me to make very little differ ence indeed whether you are running a big show or a little show— you have to provide effective communication all the time and it has to be alive. And it has to make sense.” grams of training. It may well be that the boss has to back himself into a corner and think through his actions, decisions, behavior, and especially his motives— in utter solitude. Medita tion may well be one of our best managerial techniques. Both last evening and this we have included in I should now like to steer off the main course our story of administrative competence the re for a few moments. As you may have surmised sponsibility of the boss to help his subordinates by now I am a great believer in and strong attain their objectives. Among these are the goals advocate for on-the-job training under skillful of more money, increased status, and promotion guidance. I now want to put in a big pitch for to jobs of higher responsibilities. The fulfillment off-the-job training, particularly self-training. We 16 often hear it said that “ You can’t learn this or eral management?” Is it that there isn’t time that by reading books.” We have to agree that for everything? Remember that boss-failure is reading books isn’t everything— but it sure is usually not due to technical incompetence. Most something. I don’t personally know a single first- failures are in the areas of personnel administra class executive who doesn’t spend a great deal of tion, human relationships, and general adminis his time reading. This includes both general and tration. Why read only in the field of our specialized reading. Every field of human en strengths? Shouldn’t we work on the weak spots? deavor has a literature, some of it classic. Every What is the answer to the question? field also has its trash, so we should be dis Along with reading, I place writing and speak criminating in our selection. It may be true that ing. How many executives do you know who can’t not all the great ideas have been written up in write well? How many are able to put their books and journals, but there are a lot more of thoughts on paper, clearly and persuasively? How them than any of us will ever be able to use. many of you have ever been on a conference or A training program for executives or supervisors convention program committee and had the job is no substitute for a carefully chosen reading of finding speakers for your program? Remem program, assuming that the individual can and ber the comments, “ He’s a good banker, but a will think through what he reads. I would never lousy speaker; let’s not have him.” I guess most trust the formulation of any training program people know a few bank executives who simply to a man who himself doesn’t do a substantial murder the language. Of course, one doesn’t ex amount of good reading. Why shouldn’t those “ in training” do a lot of the reading for them pect every executive or administrator to stand up on his feet and “ wow” an audience, or to be a selves— instead of having it all digested for them Demosthenes at the meeting of the county bankers by portrayals on flannel boards, strip films, and association, or to write for the Atlantic Monthly. movies? I am not opposed to these. But my reply to “ Book-learning isn’t everything” is, “ Neither But isn’t it part of his job of communicating to are visual aids.” Such aids are supposed to be, matical English? I think it is, and I think it and often are, aids to learning. But isn’t it often points to something in the formulation of train true that they are also props for the lazy? ing programs, or just training without programs. write and to speak in clear, effective, and gram There is a question that I have often asked Melvin Copeland, of the Harvard Business bankers which I now ask you. People in the field School, has written a book called “ The Executive of, say, credit administration seem to believe that at Work.” In his chapter entitled the “ Rewards it is important to read good books that comprise of Management” he makes an analysis of why the literature in this field, and to keep up to the supply of competent top executives is so thin. date by reading the leading journals. So with He gives two primary reasons, one of which I trust administration, and other technical banking think we would guess— not many people want to fields. Yet, these banking bosses are also man assume the risk of too much responsibility. It agers and every one is a personnel man too. Now doesn’t make for the most comfortable and secure the question, “ Why isn’t it just as important in kind of life. The second one, however, I would the fulfillment of the whole job to be up on the not have thought o f; and yet it is a reasonable literature of personnel administration and gen and fairly obvious answer. I cite it because it 17 suggests another facet in achieving administra people just don’t want to. A lot of people would tive competence. Here is what he says: become fairly good musicians if they would “ The first of the reasons to be suggested is the dearth of men with multiple track minds, men who can switch with facility from one problem to another and still main tain a reasonably high batting average on the variety of decisions to be made. Lower in the ranks it is difficult to find men with even two-track minds.” weather the first-year ordeal of practicing their scales. Too many are discouraged by the hurdles of the early stages. Of course it is true that some have greater innate talents than others, but it is also true that some of the less talented become pretty good players because they aren’t afraid to work. So it is in achieving administrative com petence. In drawing to a close I should like to set forth Problems just do not come to the executive one what I believe to be some of the essential and at a time. His way of working cannot be that of desirable characteristics of business leadership. These beliefs are drawn from personal observa coping with one problem until it is solved, then moving on to number two to its solution, then to number three, and so on. He has to juggle a tion. My working hours are spent in a fairly large organization, and from where I sit I come to number of balls in the air at one time. Typically, know a good number of men who play important he has to stop in the middle of one problem, roles in our economic and business life. I have tackle a new and more urgent one that has just often asked myself, “ What is it that these men come in, solve it, and go back to the first one. really have?” Here are my conclusions. His problems cover a wide variety of fields. One The first is technical competence, a term which minute he is considering a loan application, the covers more territory than appears at first blush. next minute he is faced with an urgent personnel The executive is usually competent in one or problem involving a member of his staff. He then more specialized fields. In the plying of his own looks at his watch only to note that he is due at profession he is “ good in his own right.” In the a group conference to consider the purchase of heading of an organization, however, he demon some new business machines. Meanwhile he has strates his recognition of his own strengths and answered three telephone calls, including one limitations. He realizes that the organization is from his wife asking the whereabouts of the car too complex for him to be able to excel in all the keys. This is no job for the man with the one- fields which enter into the business. Therefore, track mind. This is no job for the man who he selects and trains capable subordinates, and believes one can work on only one problem at really delegates. His big task is in the field of a time. It is no job for the man who can’t cope planning and coordinating and controlling the with variety, who can’t change his pace, who activities which comprise the business. This is all can’t stand up under the pressure of quick part of technical competence. changes of scene. It is my view that a man can Second, business leadership calls for a broad, learn to juggle balls in the air. But he has to be intellectual outlook. We have passed through an interested, he has to have a will to do it, and he extended period in which businessmen have has to practice. He must remain patient, believ placed primary emphasis upon technical compe ing in himself, “ Even this I can learn.” Most tence. They have looked for trained men rather 18 than educated men. But today they are becoming all leaders have to excel, or sooner or later fail increasingly convinced that tomorrow’s leaders to retain their positions of leadership—-the field must come from the ranks of educated men. We of human relationships. The great problems of could spend a great deal of time describing what the age— international, national, and corporate— companies are doing to awaken and develop the have to do with the relationships of people. There intellectual and spiritual powers of young-comers can be no peace among nations, no political peace so that they will become, in the words of John at home, no industrial peace, without the coop Stuart Mill, “ capable and cultivated hu man beings.” eration and collaboration of men of good mk will. Securing the cooperation of men of Third— and here we move into the diverse interests requires the exercise field of moral values— I have observed of the highest kind of social skill. It is that the most admirable and the most the skill which, perhaps more than others, effective business leaders are men who have a highly developed sense of honor. is the distinguishing characteristic of the business leader. This skill, however, is They do not lose sight of moral and almost certainly impossible of attain spiritual values in their business life; in ment unless it rests upon a foundation fact, they are motivated and guided by of the other qualities and accomplish them. We may be cynical and point to ments which I have enumerated. What some who are selfish, unscrupulous, even are they again ? crooked. These are “ lesser men” and are so re garded by all clear-thinking individuals. Fourth, and related to the previous point, is the business leader’s concern for the public in terest. The corporation executive whose philoso phy is “ the public be damned” is today a rare bird. In the first place, it simply isn’t a workable 1 Technical competence. 2 Broad intellectual outlook. 3 High sense of honor. 4 Attention to the public interest. 5 Understanding and appreciation of hu man relationships. philosophy in this day and age— if in any age. There can be little progress in the achievement More important, however, is that the business of administrative competence unless it is made leader today thinks and works in the public in along all five of these lines. These are the stars terest because he feels it is right to do so. The to which we must hitch our wagon. Difficult, of days of the publicly irresponsible executive are, course. But we should be encouraged by the poet if not over, at least numbered. Fifth, we come finally to the field in which Robert Browning, who says to us: “ Ah, but a man’s reach should exceed his grasp.” 19