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F ed er a l Reser ve Ba n k of Dallas DALLAS. TEXAS 75222 Circular No. 81-241 December 23, 1981 AMENDMENT TO REGULATION P Report of Crime TO ALL STATE MEMBER BANKS AND OTHERS CONCERNED IN THE ELEVENTH FEDERAL RESERVE DISTRICT: The Board of Governors of the Federal Reserve System has amended, effective October 6, 1981, its Regulation P, "Minimum Security Devices and Procedures for Federal Reserve Banks and State Member Banks", to eliminate the External Crime Reports required under regulations im plementing the Bank Protection Act. Enclosed is a copy of the amendment in slip-sheet form which should be filed in Vol. n of your Regulations Binders. For your regulation to be complete as amended October 6, 1981, you should retain the Regulation Pamphlet dated January 13, 1969, this slip-sheet and destroy slip-sheet dated March 1981. If you have questions regarding this amendment, please contact Helen Calvert of the Bank Supervision and Regulations Department, Extension 6663. Additional copies of the circular and amendment will be furnished upon request to the Department of Communications, Financial and Community Affairs of this Bank, Extension 6289. Sincerely yours, William H. Wallace First Vice President Enclosure Banks and others are encouraged to use the following incoming W ATS numbers in contacting this Bank: 1-800-442-7140 (intrastate) and 1-800-527-9200 (interstate). For calls placed locally, please use 651 plus the extension referred to above. This publication was digitized and made available by the Federal Reserve Bank of Dallas' Historical Library (FedHistory@dal.frb.org) BOARD OF GOVERNORS OF THE FEDERAL RESERVE SYSTEM MINIMUM SECURITY DEVICES AND PROCEDURES FOR FEDERAL RESERVE BANKS AND STATE MEMBER BANKS AMENDMENTS TO REGULATION P t As amended effective October 6, 1981 Effective M arch 10, 1981, Section 216.3(c) is amended as set forth below: SECTION 216.3— SECURITY DEVICES * * * * * (c) Implementation. It is appropriate for banking offices in areas with a high incidence of crime to in stall many devices which would not be practicable because of costs for small banking offices in areas substantially free of crimes against financial institu tions. Each bank shall consider the appropriateness of installing, maintaining, and operating security de vices which are expected to give a general level of bank protection at least equivalent to the standards described in Appendix A of this Part, as amended. In any case in which (on the basis of the factors listed in paragraph (b) or similar ones, the use of other measures, or the decision that technological change allows the use of other measures judged to give equivalent protection) it is decided not to in stall, maintain, and operate devices at least equiva lent to these standards, the bank shall preserve in its records a statement of the reasons for such decision. .assist in the identification and apprehension of per sons who commit such acts. This security program shall be reduced to writing, approved by the bank's board of directors, and retained by the bank in such form as will readily permit determination of its ade quacy and effectiveness. * * * * * E ffective M arch 10, 1981, Section 216.S is amended by removing paragraph (b), redesignating paragraph (c) as paragraph (b), and redesignating paragraph (d) as paragraph (c); and effective Octo ber 6, 1981, paragraph (b) was revised to read as follows: SECTION 216.5— FILING O F REPORTS (b) Records o f external crime. After a robbery, burglary or nonemployee larceny is committed or at tempted at a banking office of a State member bank, the bank shall keep a record o f the incident at its main office. The record may be a copy of a police, insurance or similar report of the incident. Alterna tively, the bank may wish to develop its own record Effective M arch 10, 1981, Section 216.4(a) is indicating the office at which the incident occurred, amended to read as follows: the type of crime, when the crime occurred and the amount of any loss; whether operational or mechani SECTION 216.4— SECURITY PROCEDURES cal deficiencies might have contributed to the crime; and what has been or will be done to correct any de (a) Development and administration. On or be ficiencies. fore July IS, 1969 (or within thirty days after a State (c) Special reports. Each State member bank bank becomes a member of the Federal Reserve Sys shall file such other reports as the Board may re tem, whichever is later), each State member bank quire. shall develop and provide for the administration of a security program to protect each o f its banking of Effective November 1, 1973, Appendix A of Reg fices from robberies, burglaries, and larcenies and to ulation P is amended to read as follows: t For this Regulation to be complete at amended October 6, 1981 retain: 1) Regulation Pamphlet dated January 13, 1969. 2) This slip sheet. (Destroy slip sheet dated March 1981). NOVEMBER 1981 APPENDIX A M INIM UM STANDARDS FOR SECURITY DEVICES In order to assure realization of maximum perfor mance capabilities, all security devices utilized by a bank should be regularly inspected, tested, and serv iced by competent persons. Actuating devices for surveillance systems and robbery alarms should be operable with the least risk of detection by unauthor ized persons that can be practicably achieved. (1) Surveillance systems, (i) General. Surveil lance systems should be: (A) equipped with one or m ore p h oto graphic, recording, monitoring, or like devices capa ble of reproducing images of persons in the banking office with sufficient clarity to facilitate (through photographs capable of being enlarged to produce a one-inch vertical head-size of persons whose images have been reproduced) the identification and appre hension of robbers or other suspicious persons; (B) reasonably silent in operation; and (C) so designed and constructed that neces sary services, repairs or inspections can readily be made. Any camera used in such a system should be capable of taking at least one picture every 2 seconds and, if it uses film, should contain enough unexposed film at all times to be capable of operating for not less than 3 m inutes, and the film should be at least 16mm. (ii) Installation and operation of surveillance system s providing surveillance o f other than walk-up or drive-in teller’s stations or windows. Surveillance devices for other than walk-up or drivein teller’s stations or windows should be: (A) located so as to reproduce identifiable images of persons either leaving the banking office or in a position to transact business at each such sta tion or window; and (B) capable of actuation by initiating devices located at each teller’s station or window. (iii) Installation and operation o f surveil lance systems providing surveillance of walk-up or drive-in teller’s stations or windows. Surveil lance devices for walk-up or drive-in teller’s stations or windows should be located in such a manner as to reproduce identifiable images of persons in a posi tion to transact business at each such station or win dow and areas of such station or window that are vulnerable to robbery or larceny. Such devices should be capable of actuation by one or more initi ating devices located within or in close proximity to such station or window. Such devices may be omit ted in the case of a walk-up or drive-in teller’s sta tion or window in which the teller is effectively pro tected by a bullet-resistant barrier from persons outside the station or window. However, if the teller is vulnerable to larceny or robbery by members of the public who enter the banking office, the teller should have access to a device to actuate a surveil lance system that covers the area of vulnerability or the exits to the banking office. (2) Robbery and burglary alarm systems, (i) Robbery alarm systems. A robbery alarm system should be provided for each banking office at which the police ordinarily can arrive within 5 minutes af ter an alarm is actuated; all other banking offices should be provided with appropriate devices for promptly notifying the police that a robbery has oc curred or is in progress. Robbery alarm systems should be: (A) designed to transmit to the police, either directly or through an intermediary, a signal (not de tectable by unauthorized persons) indicating that a crime against the banking office has occurred or is in progress; (B) capable of actuation by initiating devices located at each teller’s station or window (except walk-up or drive-in teller’s stations or windows in which the teller is effectively protected by a bulletresistant barrier and effectively isolated from per sons, other than fellow employees, inside a banking office of which such station or window may be a part); (C) safeguarded against accidental transmis sion of an alarm; (D) equipped with a visual and audible sig nal capable of indicating improper functioning of or tampering with the system; and (E) equipped with an independent source of power (such as a battery) sufficient to assure contin uously reliable operation of the system for at least 24 hours in the event of failure of the usual source of power. (ii) Burglary alarm system s. A burglary alarm system should be provided for each banking office. Burglary alarm systems should be: (A) capable of detecting promptly an attack on the outer door, walls, floor, or ceiling of each vault, and each safe not stored in a vault, in which currency, negotiable securities, or similar valuables are stored when the office is closed, and any attempt to move any such safe; (B) designed to transmit to the police, either directly or through an intermediary, a signal indica ting that any such attempt is in progress; and for banking offices at which the police ordinarily cannot arrive within 5 minutes after an alarm is actuated, designed to actuate a loud sounding bell or other de vice that is audible inside the banking office and for a distance o f approxim ately 500 feet outside the banking office; (C) safeguarded against accidental transmis sion of an alarm; (D) equipped with a visual and audible sig nal capable of indicating improper functioning of or tampering with the system; and (E) equipped with an independent source of power (such as a battery) sufficient to assure contin uously reliable operation of the system for at least 80 hours in the event of failure of the usual source of power. (3) W alk-up an d drive-in te lle r’s stations or windows. Walk-up and drive-in teller’s stations or windows contracted for after February 15, 1969, should be constructed in such a manner that tellers are effectively protected by bullet-resistant barriers from robbery or larceny by persons outside such sta tions or windows. Such barriers should be of glass at least P/i6 inches in thickness,' or of material of at least equivalent bullet-resistance. Pass-through de vices should be so designed and constructed as not to afford a person outside the station or window a direct line of fire at a person inside the station. (4) Vaults, safes, safe deposit boxes, night de p o sito ries, an d a u to m ated p aying o r receiving m achines. V aults, safes (if not to be stored in a vault), safe deposit boxes, night depositories, and automated paying or receiving machines, in any of which currency, negotiable securities, or similar valuables are to be stored when banking offices are closed, should meet or exceed the standards ex pressed in this section. (i) V a u lts. A vault is defined as a room compartment that is designed for the storage and safekeeping of valuables and which has a size and shape which permits entrance and movement within by one or more persons. Other asset storage units which do not meet this definition of a vault will be considered as safes. Vaults contracted for after No vember 1, 1973,2 should have walls, floor, and ceil ing of reinforced concrete at least 12 inches in thick ness.5 The vault door should be made of steel at least ' It should be emphasized that this thickness is m erely bulletresistani and not bulletproof. 2 Vaults contracted for previous to this date should be constructed in conformance with all applicable specifications then in effect. 3 The reinforced concrete should have: two grids of # 5 (%* diame ter) deformed steel bars located in horizontal and vertical rows in each direction to form grids not more than 4 inches on center; or two grids of expanded steel bank vault mesh placed parallel to the face o f the walls, weighing at least 6 pounds per square foot to each grid, having a diamond pattern not more than 3" x 8"; or two grids o f any other fab ricated steel placed parallel to the face of the walls, weighing at least 6 pounds per square foot to each grid and having an open area not ex- 3'/2 inches in thickness, or other drill and torch re sistant material, and be equipped with a dial combi nation lock, a time lock, and a substantial lockable daygate. Electrical conduits into the vault should not exceed 1V2 inches in diameter and should be offset within the walls, floor, or ceiling at least once so as not to form a direct path of entry. A vault ventilator, if provided, should be designed with consideration of safety to life without significant reduction of the strength of the vault wall to burglary attack. Alterna tively, vaults should be so designed and constructed as to afford at least equivalent burglary resistance.4 (ii) Safes. Safes contracted for after Febru ary 15, 1969, should weigh at least 750 pounds em pty, or be securely anchored to the prem ises where located. The body should consist of steel, at least 1 inch in thickness, either cast or fabricated, with an ultimate tensile strength of 50,000 pounds per square inch and be fastened in a manner equal to a continuous 'A inch penetration weld having an ulti mate tensile strength of 50,000 pounds per square inch. The door should be made o f steel that is at least l '/2 inches in thickness, and at least equivalent in strength to that specified for the body; and the door should be equipped with a combination lock, or time lock, and with a relocking device that will ef fectively lock the door if the combination lock or time lock is punched. One hole not exceeding V2 inch diameter may be provided in the body to permit insertion of electrical conductors, but should be lo cated so as not to permit a direct view of the door or locking mechanism. Alternatively, safes should be constructed of m aterials that will afford at least equivalent burglary resistance. (iii) Safe deposit boxes. Safe deposit boxes used to safeguard customer valuables should be en orclosed in a vault or safe meeting at least the above specified minimum protection standards. (iv) N ight d ep o sito ries. Night depositories (excluding envelope drops not used to receive sub stantial amounts of currency) contracted for after February 15, 1969, should consist of a receptacle chest having cast or welded steel walls, top, and bottom, at least 1 inch in thickness; a steel door at least IV2 inches in thickness, with a combination lock; and a chute, made of steel that is at least 1 ceeding 4 inches on center. Grids are to be located not less than 6 inches apart and staggered in each direction. The concrete should de velop an ultimate compression strength of at least 3,000 pounds per square inch. 4 Equivalent burglary-resistant materials for vaults do not include the use of a steel lining, either inside or outside a vault wail, in lieu of the specified reinforcement and thickness of concrete. Nonetheless, there may be instances, particularly where the construction o f a vault o f the specified reinforcement and thickness of concrete would require sub stantial structural modification o f an existing building, where com pliance with the specified standards would be unreasonable in costr In those instances, the bank should comply with the procedure set forth in section 216.3(c) of Regulation P. signed as to provide burglary resistance at least inch in thickness, securely bolted or welded to the equivalent to the storage chest and should also be receptacle and to a depository entrance of strength designed to protect against the “ fishing” of cash similar to the chute. Alternatively, night depositories from the storage chest. The cash dispensing control should be so designed and constructed as to afford at and delivering mechanism (and, when applicable, least equivalent burglary resistance.9 Each deposi cash deposit receipt mechanism) should be protected tory entrance (other than an envelope drop slot) by steel, at least V2 inch in thickness, securely at should be equipped with a lock. Night depositories tached to the storage chest. A cash dispensing ma should be equipped with a burglary alarm and be de chine which also receives deposits should have a re signed to protect against the “ fishing” of a deposit ceptacle chest having the same burglary resistant from the deposit receptacle, and to protect against characteristics as that of a cash dispensing storage the “ trapping” of a deposit for extraction. (v) A utom ated paying or receivin g m achest and should be designed to protect against the fishing and trapping of deposits. Necessary ventila chines. Except as hereinafter provided, cash dis tion for the automated machines should be designed pensing machines (automated paying machines), in so as to avoid significantly reducing the burglary re cluding those machines which also accept deposits sistance of the machines. The cash dispensing ma (automated receiving machines) contracted for after chine should also be designed so as to be protected N ovem ber 1, 1973, should w eigh at least 750 against actuation by unauthorized persons, should be pounds empty, or be securely anchored to the prem protected by a burglary alarm, and should be located ises where located. C ash dispensing m achines in a well-lighted area. Alternatively, cash dispensing should contain, among other features, a storage machines should be so designed and constructed as chest having cast or welded steel w alls, top, and to afford at least equivalent burglary resistance.6 A bottom, at least 1 inch in thickness, with a tensile cash dispensing m achine which is used inside a strength of at least 50,000 pounds per square inch. bank’s premises only during bank business hours, Any doors should be constructed of steel at least and which is empty of currency and coin at all other equivalent in strength to the storage chest and be times, should at least provide safeguards against equipped with a combination lock and with a relock “ jim m ying,” unauthorized opening of the storage ing device that will effectively lock the door if the chest door, and against actuation by unauthorized combination lock is punched. The housing covering persons. the cash dispensing opening in the storage chest and the housing covering the mechanism for removing the case from the storage chest, should be so de5 Equivalent burglary*resistant materials for night depositories in clude the use of one-fourth inch steel plate encased in 6 inches or more of concrete or masonry building wall. 6 Equivalent burglary-resistant materials for cash dispensing ma chines include the use of % inch thick nickel stainless steel meeting American Society of Testing Materials (ASTM) Designation A 167- 70 . Type 304, in place of 1 inch thick steel, if other criteria are satisfied.
@FedFRASER