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[ 3 5 8 FEDERAL RESERVE BOARD WASHINGTON X-7159 ADDRESS OFFICIAL CORRESPONDENCE TO T H E FEDERAL RESERVE BOARD May 19, 1932. SUBJECT: Procedure in e l e c t i o n s of Class A and. Class 3 d i r e c t o r s . Dear SirA f t e r a c a r e f u l consideration of t h e r e p l i e s r e c e i v e d from the chairmen of the several Federal r e s e r v e banks to the Board's l e t t e r of November 27, 1531, X-7036, with regard to the date of c l o s i n g the p o l l s and of m a i l i n g of the l i s t s of candidates in e l e c t i o n s of Class A and Class B d i r e c t o r s , the Federal Heserve Board wishes to suggest t h a t the f o l l o w i n g procedure be adopted in a l l e l e c t i o n s of Federal r e s e r v e bank d i r e c t o r s commencing with the next r e g u l a r annual e l e c t i o n . Copies of the l i s t of candidates nominated in accordance with the e x i s t i n g procedure should be mailed by the chairman of each Federal r e s e r v e bank on such days and a t such times t h a t , in the normal course of the m a i l s , every voting member bank in the d i s t r i c t w i l l r e c e i v e a copy on the d a t e f i x e d f o r the opening of the p o l l s . The p o l l s should be closed on t h e f i f t e e n t h calendar day a f t e r the date of t h e i r opening, t h a t i s , i f t h e p o l l s a r e opened on November 1, they should be closed on November 16; and no b a l l o t should be counted as v a l i d u n l e s s i t has been r e c e i v e d by the chairman on or b e f o r e the date thus f i x e d f o r the c l o s i n g of the p o l l s . As under e x i s t i n g p r a c t i c e , t h e requirement 359 - 2 - X-7159 t h a t a b a l l o t tie received by the chairman w i t h i n the p e r i o d s t a t e d i n order to be counted as v a l i d should be c a l l e d to the a t t e n t i o n of the member banks in the i n s t r u c t i o n s sent them r e g a r d i n g the e l e c t i o n . Inasmuch as the law p l a c e s t h e conduct of e l e c t i o n s of Class A and Class B d i r e c t o r s of each Federal r e s e r v e bank under the d i r e c t i o n of the Chairman of t h e Board of D i r e c t o r s of such bank, the Federal Reserve Board w i l l not h e r e a f t e r f i x or approve dates f o r the opening or c l o s i n g of t h e p o l l s in e i t h e r annual or s p e c i a l e l e c t i o n s . I t i s sug- gested, however, t h a t some convenient date in the e a r l y p a r t of November be s e l e c t e d each year f o r the opening of the p o l l s in annual e l e c t i o n s ; and i t would seem a d v i s a b l e in every case t h a t the time of t h e e l e c t i o n should be so arranged t h a t n e i t h e r the date f o r the opening nor the date f o r the c l o s i n g of the p o l l s w i l l f a l l upon a Sunday or l e g a l holiday in any of the S t a t e s of t h e d i s t r i c t in which the e l e c t i o n i s being h e l d . In view of the requirement of the s t a t u t e as to the time w i t h i n which the chairman s h a l l f u r n i s h a copy of the l i s t of c a n d i d a t e s to each member bank, the date f i x e d f o r t h e opening of the p o l l s should not in any case be more than f i f t e e n days a f t e r completion of t h i s l i s t . This l e t t e r i s not intended to suggest any changes in the e x i s t ing e l e c t i o n procedure o t h e r than those s p e c i f i c a l l y mentioned. Very t r u l y yours, Chester M o r r i l l , Secretary. TO THE CHAIRMEN OF ALL FEDERAL RESERVE BANKS.
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