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604 \ FEDERAL RESERVE B O A R D WASHINGTON ADDRESS OFFICIAL. CORRESPONDENCE TO TH E FEDERAL RESERVE BOARD SUBJECT: A p r i l 1, 1935. B- 1071 . P ersonnel C l a s s i f i c a t i o n P la n Conference Dear S i r : As you were a d v ise d in a telegram of t h is date the conference to review the p erson n e l c l a s s i f i c a t i o n p la n s , re fe rre d to in the B o a rd *s le t t e r B -1 0 6 l o f February 7. 1935* w i l l be h e ld in Chicago on A p r i l 17i im m ediately fo llo w in g the m eeting of the Board o f Trustees o f the Retirem ent System o f the F e d e ral Reserve banks. As most o f the o f f i c e r s d e sign a te d to attend the conference on p erson n e l c l a s s i f i c a t i o n p la n s are members o f the Board o f Trustees o f the Retirem ent System the h o ld in g o f the p erso n n e l c l a s s i f i c a t i o n p la n conference i n Chicago im m ediately f o llo w in g the m eeting o f the tru ste e s w i l l save co n sid e ra b le time atti, expense. I t i s su gge ste d th at the fo llo w in g su b je c ts be co n sid ered a t the conference in a d d it io n to any other q u e stio n s r e la t i n g to the p erson n e l p la n s th a t may be su ggested by the banks or members o f the conference a t the time o f or before the conference i s h e ld ; 1. Should the group classifications be eliminated? 2. Should the grade c l a s s i f i c a t i o n s be e lim in a te d ? 3. Should the plans call for both a maximum and minimum s a la r y fo r each p o s it io n or fo r a maximum s a la r y o n ly ? 605 I - 2 4* I s there now any n e c e s s it y fo r d e s ig n a tin g any p o s it io n s as "a p p ra ise d "? 5, Should any changes be made in the c o n d itio n s under which employees may be h ire d , promoted or demoted, e tc ., w ithout the F ederal Reserve B o a rd 's advance approval,, as s e t fo r t h in the attach ed memorandum B - 3 I 5 r e la t i n g to p erso n n e l c l a s s i f i c a t i o n p la n s o f the F e d e ral Reserve banks? 6., I s i t p r a c t ic a b le to adopt a ge n e ral ra th e r than s p e c if ic d e s c r ip t io n o f work o f c e r ta in ju n io r employees in order to make the p la n s somewhat more f le x ib le ? 7, Should Form A be re v ise d and, i f so, what changes are suggested? 8, Should every p erson not an o f f i c e r or d ir e c t o r who i s r e g u la r ly d e v o tin g a l l or p a r t o f h is time to the bank be covered by the p e rso n n e l c l a s s i f i c a t i o n p la n ? 9, When i t appears d e sira b le to p ro v id e more than one s a la r y range fo r a p o s it io n , to cover " j u n io r " and "s e n io r " employees p erfo rm in g the same ge n e ra l type o f work, how much ■ detail sh ould be giv e n f o r each sep arate s a la r y range under the columns "D e s c r ip tio n o f Work" and " Q u a lif ic a t io n s R eq u ired"? 10, Should the p e rso n n e l c l a s s i f i c a t i o n p la n s be re v ise d ao as to have some ge n e ral u n ifo rm ity in the "D e s c r ip tio n o f Work" and " Q u a lif ic a t io n s re q u ire d "? A t the p re se n t time the d e s c r ip tio n o f work and q u a li f i c a t i o n s re q u ire d are giv e n in co n sid e ra b le d e t a i l by some banks w hile a t oth ers t h is in fo rm a tio n i s q u ite ge n e ral in c h a ra c te r. Very t r u ly y o u rs, Chester Morrill, Secretary. Inclosure, 1 TO GOVERNORS OF ALL F . R. BANKS 606 PEBSOMHi CLASSIFICATION PLANS 0? FEDERAL RESERVE BANKS ( E f f e c t iv e January 1, 1931) 1. Under the person n el c l a s s i f i c a t i o n p la n s approved by the Federal Beserve Board f o r the F ederal reserve hanks each F ederal reserve bank i s a u th o rized to h ir e an employee or to promote or demote an employee w ith ou t f i r s t se c u rin g the F ederal Beserve B o a r d 's a p p ro val p ro v id e d the s a la r ie s p a id to employees do not exceed the maximum s a la r y s p e c ifie d in the c l a s s i f i c a t i o n p la n f o r the p o s it io n occupied. 2. A l l changes in p erson n e l c l a s s i f i c a t i o n p la n s whether in t i t l e , d e s c r ip t io n s o f d u tie s or q u a lif ic a t io n s , or in s a la r y ranges should re ce iv e the app roval o f the F ederal Beserve Board before they become e ffe c t iv e and any request fo r a u th o r ity to make a change in the p la n sh ould be accompanied w ith a re v ise d page Form A c o v e rin g the p o s it io n f o r which, the change i s recommended, 3. A l l appointm ents to a p p ra ise d p o s it io n s and a l l changes in s a la r ie s o f r>ersons occupying a p p ra ise d p o s it io n s must be approved by the F e d e ral Beserve Board before they become e f f e c t iv e . A p p raise d p o s it io n s are p o s it io n s to which i t i s im p ra c tic a b le to a s s ig n a d e f in it e grade as the d u tie s and r e s p o n s i b i l i t i e s thereof are such th a t the incum bent's value to the bank must n e c e s s a r ily be de termined l a r g e ly by h i s a b i l i t y and experience. Temporary h elp ( f o r a p e rio d not exceeding three months) may be employed as re q u ire d w ithout se c u rin g the B o a r d 's app ro v al p r o vided the s a la r y p a id conforms to the s a la r y range e s ta b lis h e d i n the p e rso n n e l c l a s s i f i c a t i o n p la n fo r s im ila r work elsewhere in the bank. Temporary employees sh ould be giv e n the c l a s s i f i c a tio n symbol fo r the p o s it io n occupied fo llo w e d by the l e t t e r "T", 5. An employee may be te m p o ra rily a ssig n e d ( f o r a p e rio d not exceeding s i x months) w ithout re d u ctio n in s a la r y , to a p o s it io n c a l l i n g f o r a low er maximum s a la r y than he i s re c e iv in g w ithout the app roval o f the F ederal Beserve Board, Such employees should be g iv e n the c l a s s i f i c a t i o n symbol fo r the p o s it io n occupied fo llo w e d by the le t t e r s "TA". ( E f f e c t iv e 7“7~33) 6. In a l l l i s t s o f employees subm itted to the F e d e ral Beserve Board the employees sh o u ld be l i s t e d under the exact t i t l e s .and in the same order as the p o s it io n s appear in the p erson n e l c l a s s i f i c a t i o n p la n on f i l e w ith the Board. 7. The p e rso n n e l c l a s s i f i c a t i o n p la n sh ou ld cover a l l employees on the b a n k 's p a y r o ll in c lu d in g those whose s a la r ie s are reim bursed to the bank in whole or in p a r t from n o tary fe e s, c a f e t e r ia r e c e ip ts , etc. (B-315)
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