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s-1,25 BOARD OF GOVERNORS 111 OF" THE FEDERAL RESERVE SYSTEM WASHINGTON ADDRESS OF"F"ICIAL CORRESPONDENCE TO THE BOARD January ll1, 1942 Dear Sir: At the recent Fiscal Age~oy Conference held in Atlanta., one of the Federal Reserve Bank l"<?presenta.tives suu:ested informally that we rr,ight arrange V\rl th the Treasury Depa.rtrnen t to [, o over the vouchers rec:uesting reimbursement for fiscal agency expenses submitted by the Reserve Banks to the Department with a view to advising them of any crnnges trot appear desirable. In reviewin£: the vouchers for this purpose, the following points were noted: 1. The Treasury Department ha. s a.dvi sed one Reserve Bank that san,ples of printed forms and circulars supportint: charges for printin[ and stationery Imy be omitted until further notice. It was suggested, however, that sample copies of printing and stationery either furnished by the Reserve Bank or purchased, charges for which a. re included in monthly clairr.s for reimburseroont, be retained in the Bank's files for one year in order that copies r.ay be forwarded if reouired. 2. It is not necessary, in support of posta.r,e statement, to furnish copies of circulars and forms mailed to member banks and others. 3. 1"'hen identical telegra.Jr,s rega.rdint Treasury issues are sent to a. number of banking institutions, a. few Reserve Banks submit a copy of' each telegram dispatched in support of receipted bill frorr. the t"'llegra.ph company. l1"ost Reserve Banks, however, submit only a. blanket copy of the telegram in support of receipted bill and attach a. list of the na.nks to which it was sent, showinf the cost of" transr;.i.ssion in each case, No exception has be:m taken to the latter practice. ~-~ It is not necessary to obtain signed receipts for overtime or supper :rroney paid employees. 112 - 2 Vfuile roviewinf the vouch:;,rs, our utt(mtion was directed informa.ll? by a Treftsury DtJpa.rtm:-nt rt:pr;:~nnta.tivo to the following in conmctior_ with r-::Jports on F'orm P.D. 801.:,: 1. SomD R::: serve Banks a. rd rGportine: all printing a.nd stationery exp\mse in th:-:~ it•:)r;, 11 EnvGlopGs, Stationery, and Officv Supplies". Th•J Tr<Jasury r·,:presenta.tive asks that printed officD forms and letterheads be reported in the i t:'m 1•Print"'d Office Forms and L3tterhea.ds 11 • 2. A few Re s:;rv8 Banks a rfJ includinc pnmiums paid on Workmen's Compensation Insurance in the item "Sa.lari·;s, Ov~_:.rtime, Etc,", The Treasury repros':mtativc asks that such pr·muums be r-::ported in the i tern "ldscellan:;ous". -:s. One or two Bunks a.r-) showing: Gxpr~Sss charges in th;) item "Postago 11 • The Treusury repr:;s:mtatiV<' asks that such charges be r;,portod in i tom "l:'iscellanrsous''. VGry truly yours, E, L. Smead, Chief, Di vi si 01 of Ba.r..k Op')ra ti ons. 1 TO Tlf~ :FRSSI !EJI TS OF ALL FEDERAL RESERVE BANKS
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