The full text on this page is automatically extracted from the file linked above and may contain errors and inconsistencies.
203
BOARD OF GOVERNORS
Of" THE
FEDERAL RESERVE SYSTEM
S-605
WASHINGTON
ADDRESS OF'F'ICIAL CORRESPONDENCE
TO THE BOARD
December 31, 1942.
Dear Sir:
Informal discussions have been had with representatives of the War Department, Navy' Department, and Maritime
Commission with respect to an apparent lack of uniformity in
the vouchers submitted by the Federal Reserve Banks requesting
reimbursement for expem;es incllrted pursuant to F..x.e~utive Order
No. 9112. As an outgrovrth of the::H~ discussions, the following
suggestions have been m:.;.de with respect to the prevJ.ration of
the vouchers which apply uniformly to the three Services, the
only variation being in the number of' carbon copies det>ircd of
Form 1034:
Form 1034
l.
That the month or other period covered be shown
in the second column, "Date of Delivery or Service".
2.
That a uniform legend be shown in the third
column, "Articles or Services", reading as follows: 11 l'.Jcpenses incurred, as fiseal agent of
the United Stut.en, for the ~:---~~~-~----'
pursuant to Executive Order No. 9112 11 •
3.
Thc.~.t
4.
The Navy Department and the ;'A.aritime Commission
each desire one copy of Form 1034 (white) and
five copies o.f Form 1034a. (y€;llow); the War Department de::;ires one white copy and two yellow
copies.
the total arnount only of the voucher be
shown in the 11 Amount 11 column. (When the expenses of both the head offl.ce and branches are
included in the same voucher, it is· not dcsirfd
that separate totals be shown for each office.)
204
S-605
-2Documents supporting Form 1034
l.
One copy only of each supporting document is desired.
(This refers both to rcr.:eipted bills furnished by
outside firms and to certif.i.ed statements prepared
in typewritten form by the Hsserve Ba.nk.)
2.
V~hcn
3.
It is requested that 3 r::opies of a summary statement
of expenses included in each vouc~her be submitted in
accordance with the c'.ttached i\_.rm, a supply o.f which
is being forwarded to your Bank under separate cover.
When the expenses cf the head ofEce and branches are
included in the same vuuchr:lr, the "combined" figures
only are desired on the sununary statement.
4.
All supporting documents, including copies of telegrams, should be stapled together securely in the
upper left corner (with the staples op~ning ;:Jn top),
and any folded papers should be: arro.nged in. such a
manner as to permit ready inspection without unfastening.
the expenses of the head cffice and branches are
included in the same voucher, the supporting documents
should be arranged, for IJ.l.L offices combined, by
object of expenditur{~ ("Salaries"; "Retirement system
contributions", etc.). It is not desired that the
document:> b0 arranged separately for tht: head office
and each branch, and separate total:; for each class
of expenditure need not be shown for the head office
and each branch.
The riavy Department and Maritime CoClffiission prefer that
expenses incurred at the br~::nchos ·bo includ8d in the head office
vouchers with.')ut segregat:Lcn, and the War Department prefers this
arr:1ngernent except ir; c.?..ses where liaison officers are stationed
at the branches. The War Dep:.rtment requests that separi'.tG vouchers
be submitted fe-r br?..nches hu.ving liaison officers. None of the
agencies will object, however, to the ~ubmissJon of separo.te vouchers
fur the branches, if it is f;und more CC•flVE;n:i.ent to have the
branehes follow this procedure.
Very truly yours,
----~
(
~
~=-:...--···~
.-·
;/~J'/~
/. ~
ti<" L-·Pl.,(.~--
1. P. Bethea,
Assist<1.nt SecretDry.
Enclosure.
TO THE PRESIDENTS OF ALL FEDEHAL RESERVE BANKS.
...
,,
s-605 ...a
Su.'Il!Il.ary of expenses incurred, as fiscal agents of the United States,
for t h e - - - - - - - - - ' pursuant to Executive Order No. 9112.
205
Amount
Salaries, including supplemental eo:npensation
Officers
gmployees
Retirement system contributions
Workmen's compensation insurance
Overtlme
Supper money
Telephone
Tolls
All other
Telegraph
Leased wire
Commercial wires
Printing, duplicating (including photostat work, etc.),
stationery, and supplies
Postage and expressage
Commercial agency credit reports and services
(Total charges, in;;luding charges, if any, for
telephone, telegraph, etc.)
Traveling expenses
Local transportation
Legal fees paid to outside counsel
Rental of furniture and equipment
Space maintenance
.\1edical fees and expenses
Other expensel:3 (specify)
Total (should agree with total on accompar.ying
Form 1034)
@FedFRASER