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TOi Miae Adams FROKt June 16, 1955 MargieAte Burnett SUBJECT! Report of attendance at Convention of Special Libraries Association Detroit| Michigan, to discuss archives before financial Group, and with Federal 8aserve librarians* My part at the Detroit Convention of A* I»* Ju urns mainly concerned with two meetings* The main one was the panel discussion on June Hi, on •Archives for Companies"3 on which 1 was both aoderator and first speaker. The other was the infonaal discussion and experienoe meeting that the group of Federal Reserve librarians held m Sunday afternoon, June 12, preceding the opening of the convention, Befor* going into details I should like to characterise the results of lay participation as profitable beyond msr expectations • With the Federal Be serve librarians X felt I had an unusual opportunity to put a cross the idea of what we have been trying to do in Raw York and to win their wholehearted cooperation• I was surprised and pleased at their response* All seemed very interested and e arnest in their resolve to be helpful to the best of their ability, X realised you had done good spade work in visiting the various librarians on their hens ground and arousing their interest • X was able to do follow-up work by answering questions that had arisen later in their ninds as they pondered the problem or made a start at searching out archival material* In the panel discussion meeting there was spontaneous audience response that showed me there was already considerable interest in archives stirring®m library world. ~2 • ABCHI7S3 fOK QmPASIEB - HLMSt BISGSSSIOS Tha panel was held in tha Idbiiniatration Building of the Ford Huauea at Dearborn, in a httge room with stage, that dwarfed our aaall group of about 50 peraona. However, by having the apeakera* table aat on the floor just in front of the group we achieved a feeling of infomality that aade diecuaeion easy. The group included bank md financial librarians froa many c i t let In the United Statea* and alao librarians fro* other aubject groupa who were a t t r a c t s by thf tepie* 0&e waa firm an hietorieal society in Iowa, aa I rmeaber, who told no aba was such interested in my talk* In fact, for your l&foraatito , 2 received a l o t of favorable ocraeefttSj trm atrengera aawjll aa from the librariana who knew m peraoaally. This pleased w& aa tvldence that I had been able to put ay ideaa acreea to ay audience* In addition to ay prepared talk (which I delivered frm notes only) I interpolated eo«e extemporaneous reaarke, and ended with an appeal, that t *ade aa dnmatic aa poasible, for their individual cooperation in uncovering treaamrea that might interest the Ceiasdtte* on the History of the federal geeerv* S|jr*ta»« £et &a hope that I planted ao«e eeeda that will flower later* tour naj&e was mentioned frequently, and because of the fact that I am known f©r isy long connection with the Federal B#serr* &mk of Swr Tork, I think tteet people wiH reiraaber hew to get in contact with you» Ify addreaa,aa you know £rom the texi of ioy paper, covered flret tha work of toe Gessiittee, And aecondly the librtrianb reaponaibility for the bank13 or company'e 3* archive** Since you hare a copy of ®y paper, I shall w&ntion enly acwe of tha pointe that earn out in the addreae of ttr# Stanley 0raha% guperviwr of the Befarena* Section at the Herd Motor Qompmy Archive* at fair Lane* One waa that a definite distinction la »ade there between purely operating raoorda of the fterd Ceapany and thoe® that have reference value. Ifee former* including hO year* of personnel record*, are houeed in another bnildJLug^ called "Central Eecerds.* Otaly aboet 10* of record* go to Archive*, -3 The Archive at f a i r IAB* considers i t s e l f a Service department and expects to answer reference questions on their materialj mainly fro« the ford Co., but also from outsiders* The subject index i s based primarily on th* department frcpi which the records came, taken from the Organisation Chart, Another index will eventually bring out important specific topics, Iteaa by item* A good deal was said about the type of box used for storage, which i s both duetproof and Hre proof ^ and also about laminating fragile piects* A remark that interested me was that microfilming, while use for convenience In certain circumstances, waa not considered a substitute for preserving the actual document* It i s thought that i f a do^uae&t i s important enough t o microfilm i t should be kept in i t s original f o » * The oral hiitosy program was referred to bytwa different speakers* One comment that I thcu^rt signifioairiFltat an oral interview raeasiblee an ioaberg^of which 7/8 i s concealed benaath the water* A grsat deal of advance preparation i s done before the peraoa i s approached, this progrsm la considered very ioportent and i s being carried forward constantly* Bat I aja not mentioning i t farther since you are already familiar with the Similar project at Columbia University, where the Ford expert was trained* mmm* msm% UBSIRIAJ©* coimmim $cmrt*aa Federal fit^m librarians, including ngttelf , and tiro representatives froa the Bank of Canada library, equeesed into the a uite th$t Alvera Sutherland and Jo Ann Aufdaakaap occupied together *t the hotel, and t&lkad hard and fast in a f»oka~fillad rooa fro* 2 # J0 p*su to 7 p»au on Sunday. Only Atlanta and Dallas Banks were unrepresentedj Cleveland had I t s P i t t s b u r g Branch librarian, Mrs* Pfefcllia Itaak, thert for th* f i r s t time, and Chicago had an assistant froa the library as wwll as the librarian tte Ami* Requests for Action Liaison Officers« A request wad aade by om librarian, and echoed -k R i p e s t a for Aotjog (cent*) tgr the others, was t h a t thay b# sent the our Committee i n each individual Bank* MOMS of the l i a i s o n officer* for I t would be w r y helpful i f t h e y knew someone with who© they could discuss t h e i r p r o b l e m . Authority for l i b r a r i a n s * Pittsburgh Branch l i b r a r i a n (Mr^# Punk), eeesae t o be active now along archives l i n e and I suggest we send her a questionnaire t o f i l l out* $*e i s also in elm rge of files and i s in an e s p e c i a l l y c t r a t a g i o position * She says imioh i s l e f t t o har own decision as to keeping or destroying* She suggested that i t would help i f the l i b r a r i a n s could be given som aort of o f U c i a l d i r e c t i v e t o *go after* things so that t h e r e would be scats authority behind thseu for &xmpX»3 she knws ©f an important f i l e in t h e Oath Bepariaiant of t h e i r Bank t h a t aba would IJJea t o gat hoU of • the officer in charge i s hoarding i t * Be haa five years to go before retire** &ent and I gjuese she thinks that i s too long t o wait# ^ n ^ r e s i d ^ n a l Hearing! ffeiladelphi* Bank r sports t h a t i t s l i b r a r y mkes photo~of f s e t cards for testimony at Congressional h e a r i n g (presumably for Federal Beserve persons only), both under na®s of person t e s t i f y i n g and under the s u b j e c t s . The question was raised whether additional offset cards could be made for a l l the Federal Baser*© l i b r a r i e s , on a subscription basis* Alvern Sutherland said she m i # t be able t o do something about t h i s i f sbe evar gets her replaceiaant a s s i s t a n t * Kothing d e f i n i t e was decided. Joint Soo^oaio Report of t h e President? Slchmond Bank (Bat l a l f o r d ) said she made a c o»pl©te index f o r the Joint Economic Report, but did not say for what years* Mfim&m Tot * tW&XL X H i Adaaa Frosu ESSKff 8XSBBM Jtma 16, 1955 Marguerite Burnett IffttTfl ^tffTTftffttftril*Diaoarding policy 1» libraiy - U a book haa not gone out in 10 years, It la difcardad* Alao earlier edition* of textbook* are iiacardad a* they are ?*T7 hard up for roo»* Bcyatont Raoord* ara a cat tarad. Daad files have an elaborate index. Man in charge retired. M. Eaton* former librarian, hiatorioally minded and eared such. Material on 40th AnniYorawcy of Faderal Etaai^rat Wien not* into new building waa made, everyone thought Hbrary had a lot of apac* avmilabl* 90 tent up a big volume of staff that nearly avauped t h « . Felt the library was made a *oatoh~all** Clipping*: Keeps Kew England atuff, Banking Criaie of 1922i Borderline staff that aigfct be nskad for by another departaant* jg&B&HL* J° Ajm eaid ahe had gone after the Firet flat President in the »attar of *aa*»bling old file* to atart an archiva* oollaetlon *ino* h#r own rice preaident ie not intoreated, Firat Viet Preaident aeeaed interaatad in the idea. Jo Aim intends to take a strong stand for a separate archivea collection bat want* it nnflor eupervision of library# 8 or 10 eoployaa* have raeantly ratirad (no isore on thi*)# Ee my auggaation that wfalla waiting for formation of separata archiTee collection, tee librarian could atart m index to other fila* and oollectlon* tlaewhar* is the Bank* Jo Ami raaarkad that thero waa n danger that imch filas might be thrown out without librarian1* knowledge* Qlrrelan^t Mr* Flinkera la doing a good job of setting up books that w i H gira a eonplata chronology for the Bank, l*e* for all F 3 » mattera* Ha plana to get photoateta for the archives. Kansas C^tart 8ot aaoh of archival nature in library* about 1 drawer* Hearinge that were held in Kansas City on tha location of the Federal Reserve Bank for that diatriet have been kept* Correspondence, memos, meetings, are kept in Administration Department. Other material ia in vault aoaevhere. A woman vho *i» trying to r*tir** goaa through »&t#rial t© deoid* what ahould be kapt* It wns not ©laar whathsr aha ia in the library or elaewfaere. flev Torkt Mia* Bogardue think* an arohiraa oolleotlon «ho»l$ be nndar tha dtraotion of tfaa Hbrarlan b«it do** not want the material inter-* fU*d with the currant economl© material» flb* thinly on* aambar of Ar chirM - page 2 im* 16* 1955 the library ruff aho&ld be aseig32*<S to take c&ro of snob arohimt material and beeo»a faaillar with It* Philadelphia! The oorporate records of the Bank ere in the files or with the Secretary to the Board* Runnihg index tottteemploy**** magazine ia maintained* Thia la a good eourc© for evtnti in Bank's history* ^ti^bso^fe Brad%qfo* Urs* HayHis Punk* the librarian* had 3 drawers of historical natsri&X which m * microfilmed* She was told to destroy the originals but heft sared them* jfow eh© wonder* what she should do in case of en air r*i4# whether this material should be saved* It is all In on* H^b 8 * She also mktA what o***f* point of view should be about report* end other papers eoneeralag the private eoaeern* of the Ba3k*s director** Should one keep estensiv* files on saoh eerporatio&a and their subsidiaries the oo&*enaus of the group was *BB**. If one needed *uoh a&tertal* one could tmdoabtedly get it from the corporations themselves* fhe Bank maintain* a ^log* of important happenings in the Bask. R^chffond: Mies Walford asked about a bm labelled *Ar chives* s p resting on top of her file ease* Mr* Starrs had t^id it isurt not be destroyed* t&e wwdered how long she wist keep it* With no inforsaatloia^Jt* to oomtontS| tiads gnestion was impossible for me to answer* Sothlog in the Hbr&ry has been discarded yet. exoept & few j|ftfi£jLJ[k&* S^* Louiat Th* Secretary to toe Bank keeps the biographical sketches Of officers* The Library bes not discarded anything yet* ffiaji Fraffs^gqoi J$othiag confidential in the library* C0MEHTI01 PROGRAM FI1ANCIAL DIVISION, SPECIAL LIBRARIES ASSOCIATIOl Detroit^ Michigan M e 13-16, 1955 Monday^ June 13, 1955 7^30 AeM* - 9*00 A0M0 . . . . . Get-together Breakfast - Parlor C* 5"30 P*Mo ••••«•»•»•••••••• Cocktail Party for members only 7?00 P^M* •»••••••••••••»•• Financial, Advertising and Business Divisions Michigan Room "Marketing Research Behind the Ford of the Future" MTo Robert Eggert, Marketing Research Manager, Ford Division, Ford Motor Company Door prizes furnished by Advertising* Division Tuesday^ June Ik, 1955 8s 15 A*M* . . . . . . . . . . . . . . . . . Bus leaves Hotel for Henry Ford Museum with Business < Financial, Museum, Publishing and » Transportation Divisions 9s00 AJM. - 12*00 loon ..•• Meeting at Ford Museum "Archives for Companies" Moderators Miss Marguerite Burnett, Comraittee on History of the Federal Reserve System Participantst Mr« Stanley Graham, Ford Motor Company Miss Eleanor Fair, Metropolitan Life Insurance Company 12s30 PJfo - 2s00 P«M» . . . . Luncheon with above-named Divisions at Lovett Hall, Henry Ford Museum 2s30 P*M* - 5^00 P«M* *«»*o# Trip to Ford Archives with above-named Divisions "Business Archives Service to Industry as Exemplified by the Ford Motor Company Archives" Henry E» Edmunds, Archivist, Ford Motor Company - 2 - Wednesday> June 15, 1955 9*00 A«M. - 12:00 loon • ..*• Parlor C Simplifying Some Library Practices Moderators Miss Marion E* Wells, First lational Bank of Chicago Ordering Books and Ephemeral Materials American Bankers Association Miss Gertrude Fitzgerald, Practices of Ordering Magazines: Mrs* Louise McElroy, Clark, Dodge and Company Ordering of Government Documents: Miss Ethel KLahre^ Federal Reserve Bank of Cleveland Ordering M ^ QEEC, etc,.Documents % Miss Mary MacDonald, Federal Reserve'Bank of Kansas City Routing of Periodicals % Miss Margaret Siegraund, Bankers Trust Company Turning_the Library Inside Outs Miss Doris ZiinmerBian, Federal Reserve Bank of Philadelphia Uses of Photocopy in the Library• Miss Ethel Shields, Eastman Kodak Company 12:30 P»M* - 2:30 P0M, ***eo Luncheon - Detroit Branchy Federal Reserve Bank of Chicago, 160 Fort Street, West 2:30 PoM* - 5*00 P«M0 .*«**„ Annual Business Meeting ~ Detroit Branch, Federal Reserve Bank of Chicago