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FEDERAL RESERVE BANK OF DALLAS F IS C A L A G E N T O F TH E U N ITE D ST A T E S Dallas, Texas, May 6, 1943 MAILING OF ISSUING AGENT’S ACCOUNTING FOR WAR SAVINGS BOND SALES To Qualified Issuing Agents for the Issuance of War Savings Bonds, Series E : The Post Office Department has approved the trial of two procedures for the mailing of an issuing agent’s accounting for War Savings Bond sales, as follows: First: War Savings Stamps, properly cancelled in accordance with our Circular of March 3, 1943, forwarded by an issuing agent as full or part remittance for bond sales, may be included within the parcel of bond stubs, spoiled stock, unissued stock returned, and sales report, to be dispatched as insured mail and to be treated as registered mail, provided the package weighs more than eight ounces and not more than seventy pounds. Second: The portion of the remittance for bond sales which is not in the form of cancelled War Savings Stamps or cash should be enclosed in a separate and properly addressed envelope, the first-class rate of postage paid thereon, and the envelope securely attached to the outside of the parcel or package containing bond stubs, stock, cancelled stamps and sales reports. The new procedures would greatly facilitate the handling of issuing agents’ account ing for bond sales, inasmuch as the present practice of forwarding remittances under one cover and stubs, spoiled stock, etc., under another entails considerable confusion and delay in handling. In view of the foregoing, you are requested to hereafter forward shipments weighing more than eight ounces and containing original stubs, bonds, and cancelled War Savings Stamps, together with two copies of the sales report, to this bank, or to the branch in whose territory you are located, in an envelope or securely wrapped package or sack, properly addressed, to be dispatched as insured mail and to be treated as registered mail, fourth-class. A separate envelope should be fastened to the package by twine or other wise securely attached in such manner as to prevent its separation therefrom and not interfere with the address on the parcel. This envelope should contain the remittance in the form of checks, drafts, or Form K, and also a copy of the sales report, with the first-class rate of postage paid thereon, and should be addressed to correspond with the address on the parcel, so that in case of their becoming separated while in transit both may be delivered. It is desirable that the sender’s name and address be shown on both the letter and the package. Stamps to cover postage on the parcel must be affixed to the wrapper of the parcel and those to pay postage on the envelope and contents must be affixed to the envelope. Shipments weighing more than eight ounces, but not more than seventy pounds should be dispatched by insured mail, to be treated as registered mail, at the fourth-class (parcel post) rate of postage, and the registry fee of 15 cents paid thereon, provided: This publication was digitized and made available by the Federal Reserve Bank of Dallas' Historical Library (FedHistory@dal.frb.org) (a) the package does not contain securities and matter other than listed herein; (b) the package is securely wrapped and sealed by two responsible employees; and (c) each pack age weighs more than eight ounces but not more than seventy pounds; and provided further that each package bears the following notation (supply of these labels, Form FA 121, is furnished each issuing agent): “This article is put up and mailed by authority of the Post Office Department upon prepayment of postage at fourth-class (parcel post) rate and insurance fee. It must be recorded and handled as a registered article by postal employees. Ramsay S. Black, Third Assistant Postmaster General.” Shipments of stubs, spoiled stock, etc., weighing eight ounces or less should be for warded by registered mail at the first-class rate of postage, the registry fee of 15 cents paid thereon, and should contain remittances in the form of checks, drafts, or Form K. Remittances made in whole or in part by cash or uncancelled War Savings Stamps are discouraged, but if made in this form they should be forwarded by first-class, registered mail, at the risk and expense of the issuing agent. War Savings Stamps may be cashed at the local post office in order to save the expense of postage and surcharges. Stamp albums forwarded for credit must bear an imprint of the agent’s dating stamp. Should you experience any difficulty in having mail as outlined herein accepted by your local postmaster, you should advise the postmaster that the arrangement has been specifically authorized by the Post Office Department as a tentative measure in connec tion with the accounting for sales of War Savings Bonds. These instructions supersede all previous instructions on this subject. FEDERAL RESERVE BANK OF DALLAS, Fiscal Agent of the United States