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Federal Reserve Bank
of Dallas


March 15, 2002
Notice 02-14

TO: The Chief Executive Officer of each
financial institution and others concerned
in the Eleventh Federal Reserve District
Interagency Loan Data Request to Improve the Bank Examination Process
The federal bank supervisory agencies and the Conference of State Bank Supervisors
have announced an interagency effort to improve the efficiency of the examination process by
standardizing the request for electronic loan information. This information is used primarily to
conduct community and midsize bank safety and soundness examinations and is currently provided in a variety of formats that can be time consuming and costly for regulators, banks, and
service providers to administer.
The new standard provides improved data definitions and prescribes a standard
format for the presentation of loan information. The new data format will improve the efficiency
of the bank examination process and reduce the burden on banks, service providers, and vendors.
Participation is voluntary, but the agencies encourage all institutions to participate when contacted as part of the pre-examination planning process. Examiners will begin asking for the new
file in the second quarter of 2002.
This initiative was a cooperative effort among the bank regulatory agencies and a
number of service providers and software vendors. The agencies will host meetings in April to
acquaint additional vendors with the new format.
For more information regarding the new format, please contact Linda Wooten, (214) 922-5686,
Banking Supervision Department. Paper copies of this notice or previous Federal Reserve Bank
notices can be printed from our web site at

For additional copies, bankers and others are encouraged to use one of the following toll-free numbers in contacting the Federal
Reserve Bank of Dallas: Dallas Office (800) 333-4460; El Paso Branch Intrastate (800) 592-1631, Interstate (800) 351-1012;
Houston Branch Intrastate (800) 392-4162, Interstate (800) 221-0363; San Antonio Branch Intrastate (800) 292-5810.

Federal Reserve Bank of St. Louis, One Federal Reserve Bank Plaza, St. Louis, MO 63102