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Circular No. 67-97
May 30, 1967


To the Bank Addressed
in the Eleventh Federal Reserve District:
Beginning June 1,1967, we will dispatch two cash letters to your bank, Monday through Friday.
One cash letter will consist of items processed on our high-speed check-handling equipment, and
the other will include items sorted and listed on our low-speed conventional proof machines. Each
cash letter will be labeled as to the processing method used by us. Occasionally, we will also dispatch
to your bank a third cash letter marked “Special Cash Letter” consisting of items of $1,000 or more.
On Saturdays, we will ordinarily forward a high-speed cash letter and a special cash letter. While
you may remit separately for cash letters received from us each day, you will probably find it
advantageous to remit for their combined total. You should, of course, continue to remit for all
cash letters on the day of receipt.
You will receive from us daily a two-part form, Form TR-408, which is to be used for trans­
mitting your remittance and return items and for reporting differences. This form, a sample of
which is enclosed, will replace the Remittance card, Form TR-372X, presently being sent you with
our daily cash letter. Please fill in the information called for on Form TR-408 and return the original
(buff copy) to us, along with your remittance draft and return items. The duplicate (white copy)
should be retained as your record. As the original copy will be computer-processed after its receipt by
us, we ask that it not be stapled. Banks that pay for our cash letters by the automatic charge plan,
or other means not requiring the forwarding of a remittance draft to us, are asked to use Form
TR-408 for returning unpaid items and reporting differences in our cash letters.
In preparing the remittance or return item letter, Form TR-408, please insert in the spaces
provided your remittance or return date, the totals of the high-speed, low-speed, and any special
cash letters, and the combined total of the letters. Also, the reverse side of the form should be
completed if there are any adjustments to be made in the amounts of the cash letter totals. In
addition, the tapes with positions of errors marked should be returned. Such tapes will be returned
to you later.
With regard to unpaid items that are to be returned, you should retain a microfilm or other
record which will enable you to establish the identity of any unpaid checks that might become lost
in the process of being returned to us. You may also wish to microfilm the remittance letter for
record purposes.
Your cooperation in this procedural change will be appreciated. If you have any questions in
this connection, you may contact the management of our Transit Department.
Yours very truly,
Watrous H. Irons

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