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https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis Collection: Paul A. Volcker Papers Call Number: MC279 Box 9 Preferred Citation: White House Correspondence, No. 1-23, 1982 January-May; Paul A. Volcker Papers, Box 9; Public Policy Papers, Department of Rare Books and Special Collections, Princeton University Library Find it online: http://findingaids.princeton.edu/collections/MC279/c295 and https://fraser.stlouisfed.org/archival/5297 The digitization ofthis collection was made possible by the Federal Reserve Bank of St. Louis. From the collections of the Seeley G. Mudd Manuscript Library, Princeton, NJ These documents can only be used for educational and research purposes ("fair use") as per United States copyright law. By accessing this file, all users agree that their use falls within fair use as defined by the copyright law of the United States. 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Mudd Manuscript Library 65 Olden Street Princeton, NJ 08540 609-258-6345 609-258-3385 (fax) email@example.com https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis • • EXECUTIVE OFFICE OF THE PRESIDENT 41•101M7 OFFICE OF MANAGEMENT AND BUDGET WASHINGTON, D.C. sacs r•-• 20503 3::11 MAY 2 4 1982 N.) 73 AC MEMORANDUM TO HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES 71 / FROM: Joseph R. Wright, Deputy Directok_:',/i)/;/'< SUBJECT: Implementation of Executive Order No. 12352 Executive Order No. 12352 requires the heads of executive agencies engaged in the procurement of products and services from the private sector to: "Designate a Procurement Executive with agency-wide of development oversee to responsibility procurement systems, evaluate system performance in accordance with approved criteria, enhance career management of the procurement work force and certify to the agency head that procurement systems meet approved criteria." In essence, the Procurement Executive should be the individual your whom you will use to provide management direction of procurement work agency's procurement system including the will force. As your representative, the Procurement Executive Administrator for Federal the with actively work also Procurement Policy who is responsible for providing broad policy guidance and overall leadership necessary to achieve the procurement reforms outlined in the Executive Order. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis the Enclosed is a proposed model charter which sets forth It was scope of a Procurement Executive's responsibilities. een developed by an interagency task group representing eight Recognizing that procurement systems must vary to agencies. , the some degree because of different agency mission needs tailor suggested charter provides sufficient flexibility to ement the Procurement Executive position to fit your manag than one concepts and, where necessary, to create more The appointment of Procurement Executives is a position. No. 12352, key milestone in implementing Executive Order plishing because they are to play a fundamental role in accom procurement reform. Order, an To facil.tate implementation of the Executive has been Executive Committee on Federal Procurement Reforms t Executives establishEd which is comprised of the Procuremen and the Small from the eight largest procuring agencies istrator Business Administration, and chaired by the Admin a V 1 2 A copy of the Executive for Federal Procurement Policy. This Committee will review Committee's charter is enclosed. of and provide counsel with respect to the recommendations interagency task groups which will be established to develop . guidance for agency use in implementing the Executive Order advice The Committee's initial agenda will include providing which will enable completion of the Model Charter for Procurement Executives. 1, The Executive Committee's first meeting will be held June Because one of its first agenda items will be 1982. consideration of the proposed Model Charter, I encourage you istrator to furnish any comments you may have to the Admin for Federal Procurement Policy by that date. tive I also encourage you to appoint a Procurement Execu er to within your agency without waiting for the Model Chart While I am sure some of the detailed be completed. responsibilities of the Procurement Executive will change, rement the proposed Charter does fairly represent the Procu Executive concept. Thank you for your assistance in this matter. continued support, we will realize our goal efficient and responsive procurement system. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis With of a your more q ‘ I https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis MODEL CHARTER FOR PROCUREMENT EXECUTIVES Developed by the Procurement Executive Task Group of the Federal Procurement Council Interagency Task Group Leader: OFPP Contact: LeRoy E. Hopkins LeRoy J. Haugh % PROCUREMENT EXECUTIVE Executive Order No. 12352 of March 17, 1982, titled "Federal Procurement Reforms," provides in Section 1 as follows: "To make procurement more effective in support of mission accomplishments, the heads of executive agencies engaged in the procurement of products shall: sector private the from services and Designate a Procurement Executive with agency-wide responsibility to oversee development of procurein performance system evaluate systems, ment accordance with approved criteria, enhance career management of the procurement work force, and procurement that head agency the to certify systems meet approved criteria." Procurement Executive for the responsibility Order, Executive the Under the designating a Procurement Executive responsible for development and oversight of agency-wide procurement systems is placed on the head of the procuring agency. The purpose of this task group is to draft a charter It contains what suitable for use by agencies as a model. the task group considers to be the appropriate placement of the Procurement Executive within an agency's organizational structure, sets out primary duties and responsibilities and lists functions appropriate for delegation to subordinate procurement organization heads and contracting officers. It is intended as a guide and may be adopted or modified to the extent necessary so long as it is consistent with the purpose and scope of the Executive Order. Organizational Placement Background The importance of organizational placement was highlighted on Commission the Report of the the findings of in Government Procurement (COGP), Volume 1, Chapter 5, page 43. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis "Technical personnel tend to dominate personnel Procurement engaged in the procurement process. personnel do not receive the management support their to bring order in have must they professional expertise into play in awarding and administering contracts and, as a consequence, of the desires to bow often must they in expertise have not do who requisitioners procurement." N 2 to As a result of its study, the COGP stated the need e reevaluate the place of procurement in each agency whos urement. program goals require substantial reliance on proc should Under the general oversight of the OFPP, each agency and the ensure that the business aspects of procurement in incorporated be to objectives national multiple at all procurement actions receive appropriate consideration levels in the organization. (COGP Recommendation No. 12) Placement ent The head of each Federal agency will appoint a Procurem tion or a Executive which should normally be a full-time posi will primary function of that position. Since this official agency's be responsible for management direction of the experienced procurement system, the Executive should be an ctly to, procurement professional and be at, or report dire assistant or secretary assistant the than lower no large of Executives Procurement level. administrator utives, agencies may designate subordinate Procurement Exec as needed, in sub-agency elements. responsibilities, the To effectively carry out his/her in the Executive must be placed at a sufficiently high level organization to ensure: head of the major organizational - Direct access to the element served; - Sufficient status and - Comparative equality with organizational elements. to deal with major contractor mission executives; and program Procurement Executive Responsibilities 1. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis The Pocurement Executive is delegated Delegation. ent authority from the agency head to oversee developm agency's the of direction management provide and laws procurement system in accordance with applicable Procurement the Specifically, regulations. and Executive is authorized to: a. Prescribe and publish agency procurement policies, (When the Federal regulations and procedures. Acquisition Regulation (FAR) becomes effective, agency policies, regulations and procedures will or be limited to those unique to the agency w 0 3 to necessary otherwise Repeating or paraphrasing permitted.); 2. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis FAR. the implement the FAR will not be b. Enter into, make determinations and decisions, and take other actions, consistent with appropriate policies, regulations and procedures with respect to purchases, contracts, leases, sales agreements, and other transactions, except those required by law or regulation to be made by other authority; c. Designate contracting officers and representatives thereof; d. If appropriate, exercise priorities authority on behalf of the agency, in accordance with the provisions of the Defense Production Act of 1950 (50 U.S.C. App. 2071, et seq.), Department of Defense Delegation of Priorities Authority, dated October 21, 1958, and applicable policies and regulations; e. monitor and Evaluate system performance; f. enhance career and Manage procurement work force; g. the OFPP, the with in coordination Examine, procurement system to determine specific areas where Government-wide performance standards should be established and applied and participate in the procurement Government-wide of development (The standards. and regulations policies, standards will be the criteria used for measuring cost, time, i.e., effectiveness; operational qualifications, accuracy, quantity, quality, etc.); h. Be the advocate for competition; and i. Certify to the agency head that system meets approved standards. the agency's procurement development the of the procurement Redelegation a. The authority delegated in paragraph 1.a. may be redelegated only with respect to agency internal procurement policies, procedures, and regulations. \ . t https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis 4 b. None authorized with respect to paragraph 1.e. and 1.i. c. The authority delegated in paragraphs 1.b., c., d., f., g., and h. may be redelegated in writing with the power of further redelegation. - EXECUTIVE COMMITTEE ON FEDERAL PROCUREMENT REFORMS I. Establishment: The Executive Committee on Federal Procurement Reforms is It is under the established effective May 18, 1982. leadership of the Office of Management and Budget and chaired by the Administrator for Federal Procurement Policy. II. Purpose: in assist to is Committee this of purpose The implementation of the procurement reforms set forth in Executive Order No. 12352 by providng broad policy proposed to respect with counsel and review Interagency task groups will be implementing actions. appointed as set forth in Section V to develop guidance that will enable agency heads to fully accomplish their One of the responsibilities under the Executive Order. functions of the Committee will be to review and evaluate these task group recommendations. III. Membership: The Committee is composed of one Procurement Executive from each of the following organizations: Department of Agriculture Department of Defense Department of Energy Department of Interior Department of Transportation General Services Administration National Aeronautics and Space Administration Veterans Administration Membership will also include a representative from the In addition, the Office Small Business Administration. of Personnel Management will be invited to participate whenever personnel related issues are reviewed. the A member may not be represented by an alternate at prior after an observer send may but meetings, coordination with the Chairperson. Notice will meeting. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis 1, be given at least two weeks prior to a % 2 IV. Activities: The Executive Committee will: V. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis o Provide advice with respect to the organization of interagency task groups and the nominations of individuals selected to chair task groups. o Review and provide advice with respect to each task group's charter. o Review task group plans to ensure they encompass all the areas needed to fully implement the Executive Order. o Review and efforts. o groups task by raised questions Resolve otherwise provide guidance to task groups. o Advise and counsel OMB/OFPP on content of periodic reports to the President on the accomplishments and progress in implementing the Executive Order. evaluate the progress of group task and Task Groups: op Interagency task groups will be established to devel ment of guidance which will facilitate agency accomplish the specific objectives of Executive Order 12352. Each task group will be chaired by a General or Flag Officer, Responsibilities of the or civil service equivalent. Chairperson include: o of terms in membership balanced a Ensuring perspective and agency mission responsibilities. o Developing a charter Committee for review. o Developing a plan of areas and issues to be examined by the task group. o Briefing the Committee on progress. and presenting it to the A .. , 3 VI. to o presenting and Developing recommended actions. o Ensuring all actions are completed. the Committee Meetings: held as Meetings of the Executive Committee will be Federal necessary at the call of the Administrator for Meetings will be held, on the Procurement Policy. average, once a month. VII. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis Staff Support: ided by Staff support to the Chairperson will be be prov e The Administrator will designate an Executiv OFPP. da, and Secretary to plan, coordinate, prepare the agen maintain minutes of each meeting. W PROPOSED AGENDA EXECUTIVE COMMITTEE ON PROCUREMENT REFORM JUNE 1, 1982 o Comprehensive planning for including: review of the proposed implementation of the organization and Executive Order oo Executive Committee's charter oo Interagency Task Groups proposed oo Review of proposed Task Group assignments oo Review of sample Task Group Charter oo reporting Development of mechanism for President on agency and overall progress proposed Model Charter on to Procurement o of Review Executives o Identification of topics and date for next meeting https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis the • a. . EXECUTIVE OFFICE OF THE PREtDENT OFFICE OF MANAGEMENT AND BUDGET WASHINGTON. D.C. 20503 May 11, 1982 M-82-5 ARTMENTS AND ESTABLISHMENTS MEMORANDUM FOR THE EXECUTIVE DEP FROM: David A. Stockman Director SUBJECT: ducting Revised Supplemental Guidance for Con Matching Programs ines on conducting I am attaching a copy of our revised Guidel ision updates and computerized matching programs. This rev March 30, 1979. It is simplifies earlier guidance issued on effective immediately. n of agencies' The revision is the result of our evaluatio Guidelines. The operating experiences under the original recommendations for new Guidelines incorporate many agency y greatly simplify clarifications and changes. In addition, the earlier version. the notice and reporting requirements of the s to OMB's Office Direct comments or questions on these Guideline of Information and Regulatory Affairs. Attachment rii,vy.22. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis /2140441,°V4.:4•••%w kif/V NVWJIV14:1 3H1 iO 3.31.1J0 03A1333d :I 1461 LIAINUM .cAcjrn O 40011 011 JD aVVOG Matching Guidelines t and should be used in Purpose - These Guidelines supplemen on the Administration conjunction with the "CHB Guidelines on July 1, 1975 and of the Privacy Act of 1974," issued y replace earlier supplemented on November 21, 1975. The matching programs issued guidance on conducting computerized ed to help agencies relate on March 30, 1979. They are intend Privacy Act to the the procedural requirements of the zed matching. They are operational requirements of computeri ressed by the Congress in designed to address the concerns exp increasing use of computers the Privacy Act of 1974 that "the hnology, while essential to and sophisticated information tec Government, has greatly magthe of s ion rat ope ent ici eff the vacy that can occur from any pri l dua ivi ind to m har the ied nif semination of personal dis or , use ce, nan nte mai n, tio collec authorize activities not do s ine del Gui se The " on. ati inform they prohibit activido nor ; law by ted mit per not which are med by law. Complying ties expressly required to be perfor s not relieve a Federal with these Guidelines, however, doe with the provisions of the agency of the obligation to comply s not cited in these Privacy Act, including any provision Guidelines. to all agencies subject to ly app s ine del gui se The pe Sco 2. a), and to all matching the Privacy Act of 1974 (5 U.S.C. 552 1. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis programs: a. b. 3. 4. ther the personal Performed by a Federal agency, whe l or non-Federal. records used in the match are Federa any personal records ses clo dis ncy age l era Fed a ch whi For med by any other for use in 6 matdhing- program perfor organization. Federal agency or any non-Federal effective on their date Effective Date - These guidelines are of issuance - May 11, 1982. se Guidelines: Definitions - For the purposes of the a. b. Act of 1974 apply. All the terms defined in the Privacy on pertaining to A "personal record" means any informati omated system of an individual that is stored in an aut tains information records, e.g., a data base which con • 2 about individuals that is retrieved by name or some other personal identifier. C. A "matching program" is a procedure in which a computer is used to compare two or more automated systems of records or a system of records with a set of non-Federal records to find individuals who are common to more than one system or set. The procedure includes all of the steps associated with the match, including obtaining the records to be matched, actual use of the computer, administrative and investigative action on the hits, and disposition of the personal records maintained in connection with the match. It should be noted that a single matching program may involve several matches among a number of participants. Matching Programs do not include the following: d. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis (1) matches which do not compare a substantial number of records, e.g., comparison of the Department of Education's Defaulted Student Loan data base with the Office of Personnel Management's Federal Employee data base would be covered, comparison of six individual student loan defaultees with the OPM file would not be covered. (2) Checks on specific individuals to verify data in an application for benefits done reasonably soon after the application is received. (3) Checks on specific individuals based on information which raises questions about an individual's eligibility for benefits or payments done reasonably soon after the information is received. (4) Matches done to produce aggregate statistical data without any personal identifiers. (5) matches done to support any research or statistical project where the specific data are not to be used to make decisions about the rights, benefits, or privileges of specific individuals. (6) Matches done by an agency using its own records. A "matching agency" is the Federal agency which actually performs the match. e. A "source agency" is the Federal agency which discloses records from a system of records to be used in the match. Note that in some circumstances, a source agency may be the instigator and ultimate beneficiary of the matching program, as when an agency lacking computer resources uses another agency to perform the match. The disclosure 3 ency and any subsequent ag ng hi tc ma e th of records to the matching or the er th ei y (b s" it "h disclosure of accordance with the in ne do be st mu ) t. source agencies (b) of the Privacy Ac h ap gr ra pa of ns provisio ugh a matching ro th , on ti ca fi ti en id f. A "hit" is the ific individual. program, of a spec tching Programs Ma in g in at ip ic rt Agencies Pa records and ng hi 5. Guidelines for tc ma se lo sc di d quire an the provisions th Agencies should ac wi ce an rd co ac programs in conduct matching d the Privacy Act. of this section an Matching Programs r fo s rd co Re al on rs a. Disclosing Pe e source agencies ar cy en Ag l ra de Fe r (1) To Anothe ether or not to wh g in in rm te de r fo responsible stems and for sy r ei th om fr s cord disclose personal re y Privacy Act ar ss ce ne e th et me making sure they . Among the do ey th en wh ns io e: disclosure provis should consider ar es ci en ag ce ur so s factor for the match; (a) Legal authority of the match; n io pt ri sc de d an e (b) Purpos s to be matched; rd co re e th of n io (c) Descript ve consented to ha ts ec bj su rd co (d) whether the re of records for re su lo sc di r he et the match; or wh the purpose th wi le ib at mp co the match would be were originally a for which the records disclosure under r he et wh , e. i. d, the collecte opriate; whether pr ap be d ul wo e" r a "routine us g the records fo in ek se is cy en ag ver soliciting activity - whiche t en em rc fo en w la legitimate provision of the r he ot y an or e; is appropriat sure may be made; lo sc di h ic wh r de Privacy Act un rmation which may fo in al on ti di ad (e) Description of d in relation to se lo sc di ly nt ue eq bs be su "hits"; ed of the source ct pe ex s on ti ac nt ue eq e (f) Subs e identity of th th of on ti ca fi ri ve ., e (e.g individuals who ar th wi p -u ow ll fo or "hits" "hits"). rds involved, co re e th ed rd fo af (g) Safeguards to be n. including dispositio the records would of re su lo sc di at th d tisfie ivacy Act, it may Pr If the agency is sa e th r de un es ti li onsibi not violate its resp https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis • • • 4 proceed to make the disclosure to the matching agency. It should ensure that only the minimum information necessary to conduct the match is provided. If disclosure is to be made pursuant to a "routine use" (Section (b)(3) of the Privacy Act), it should ensure that the system of records contains such a use, or it should publish a routine use notice in the Federal Register. The agency should also be sure to maintain an accounting of the disclosures pursuant to Section (c) of the Privacy Act. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis (2) To a Non-Federal Entity - Prior to disclosing records to a non-Federal entity for a matching program to be carried out by that entity, a source agency should, in addition to all of the considerations in 5a(1) above, also make reasonable efforts, pursuant to Section (e)(6) of the Privacy Act, to "assure that such records are accurate, complete, timely, and relevant for agency purposes." b. Written Agreements - Prior to disclosing to either a Federal or non-Federal entity, the source agency should require the matching entity to agree in writing to certain conditions governing the use of the matching file, e.g.: that the matching file will remain the property of the source agency and be returned at the end of the matching program (or destroyed as appropriate); that the file will be used and accessed only to match the file(s) previously agreed to; that it will not be used to extract information concerning "non-hit" individuals for any purpose; and that it will not be duplicated or disseminated within or outside the matching agency unless authorized in writing by the source agency. c. Performing Matching Programs (1) Matching agencies should maintain reasonable administrative, technical and physical security safeguards on all files involved in the matching program. (2) Matching agencies should insure that they have appropriate systems of records including those containing "hits," and that such systems and any routine uses have been appropriately noticed in the Federal Register and reported to OMB and the Congress as appropriate. % d. Disposition of Records (1) Matching agencies will return or destroy source matching files (by mutual agreement) immediately after the match. 5 (2) e. Publication Requirements (1) (2) f. t only so long Records relating to hits will be kep al or adminisas an investigation, either crimin posed of in trative, is active and will be dis the Privacy Act accordance with the requirements of and the Federal Records Schedule. s outside the Agencies, prior to disclosing record "routine use" agency, will publish appropriate necessary. notices in the Federal Register, if in the creation If the matching program will result tion of an of a new or the substantial altera ncy involved existing system of records, the age eral Register should publish the appropriate Fed ort to OMB and notice and submit the requisite rep cular No. A-108. the Congress pursuant to OMB Cir Reporting Requirements (1) matching program as As close to the initation of the ll publish in the possible, matching agencies sha notice describing Federal Register a brief public ice should include: the matching program. The not (a) (b) (c) (d) (e) the match is The legal authority under which being conducted; gram including A description of the matching pro e or continuing, whether the program is one tim purpose(s) for the organizations involved, the ducted, and the which the program is being con ng and following procedures to be used in matchi up on the "hits"; personal records A complete description of the source(s), system to be matched, including the date(s) and page of records identifying data, Federal Register number(s) of the most recent appropriate; full text publication where dates of the The projected start and ending program; used to protect The security safeguards to be or disclosure of against unauthorized access the personal records; and records and Plans for disposition of the source "hits." ice to the Congress and to not s thi of y cop a d sen uld es sho nci Age at the same time it is sent the Office of Management and Budget to the Federal Register. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis (f) 6 g. 6. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis (2) Agencies should report new or altered systems of records as described in e (2) above as necessary. (3) Agencies should also be prepared to report on matching programs pursuant to the reporting requirements of either the Privacy Act or the Paperwork Reduction Act. Reports will be solicited by the Office of Information and Regulatory Affairs and will focus on both the protection of individual privacy and the government's effective use of information technology. Reporting instructions will be disseminated to the agencies as part of either the reports required by Section (p) of the Privacy Act or Section 3514 of P.L. 96-511. Use of Contractors - Matching programs should, as far as practicable, be conducted "in-house" by Federal agencies using agency personnel, rather than by contract. When contractors are used, however, (1) The matching agency should, consistent with subsection (m) of the Privacy Act, cause the requirements of that Act to be applied to the contractor's performance of the matching program. The contract should include the Privacy Act clause required by FPR Amdt. 155, 41 CFR 1-1.337-5; (2) The terms of the contract should include appropriate privacy and security provisions consistent with policies, regulations, standards and guidelines issued by OMB, GSA, and the Department of Commerce; (3) The terms of the contract should preclude the contractor from using, disclosing, copying, or retaining records associated with the matching program for the contractor's own use; (4) Contractor personnel involved in the matching program should be made explicitly aware of their obligations under the Act, and of these guidelines, agency rules and any special safeguards in relation to each specific match performed. (5) Any disclosures of records by the agency to the contractor should be made pursuant to a "routine use" (Section (b)(3) of 5 U.S.C. 552a). Implementation and oversight - the Office of Management and Budget will oversee the implementation of these Guidelines and shall interpret and advise upon agency proposals and actions within their scope, consistent with Section 6 of the Privacy Act. • • EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF MANAGEMENT AND BUDGET WASHINGTON, D.C. 20503 M-82-4 April 264 1n2 co MEMORANDUM FOR THE HEAD P44 S OF DEPARTMENTS AND AGENCIES rn FROM: `n re, David A. Stockman 1, Director rn rn SUBJECT: Improper Uses of Fede ral Funds r: tp •46 1›. Cat ,i4F6 As the Administration seeks to reduce Federa l spending because of increasingly severe budgetary cons traints, every opportunity must be ta ken to assure that moni es are appropriately spent. In particular, care must be exercised that Federal funds are not used for partisan or political purposes. In this regard, thre e areas of concern merit your careful attention: A. For agencies cove red by of the Labor-HHSEducationRelated Agencies Appr opriations Act ["the Act" ], enforcement of the bar against the use of Federal funds by grant or contract recipients, or their agents, for the purpose of attempting to influenc e legislation or appropri ations; B. Careful examinat ion of agency payment of organizational dues; and C. Establishment an d enforcement of standard s to assure that no Federal funds are used by contract or gran t recipients for partisan or politica l advocacy purposes. A. Enforcement of the Ac t Although no FY 82 LaborHHS-Education-Related Agencies Appropriations Act ha s been enacted, the Contin uing Resolution carries fo rward section 407 of the 1979 Appropriations Act. That provision reads as fo llows: "No part of any approp riation contained in this Act shall be used to pay th e salary or expenses of any grant or contract reci pient or agent acting for such recipient to engage in any activity designed to influence legislation or appropriations pendin g before the Congress." https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis r7-1 —4 rt (. 1.'• The Department of Justice has issued two formal opinions regarding the Act. The findings may be summarized as follows: o Grant and contract recipients funded by affected agencies are clearly barred from using appropriated funds for any activities designed to influence legislation pending before Congress. Justice distinguished the Act from other, less restrictive anti-lobbying laws such as section 1913 of Title 18 of the United States Code, and section 607 of the Treasury, Postal Service, and General Government Appropriations Act that merely bar "grass roots" legislative campaigns, i.e., appeals to the public to in turn contact Members of Congress with respect to pending legislation. o In addition to such other enforcement powers as they may hive, affected agencies have the inherent authority to tErminate the grants or contracts of, and/or achieve the return of all unexpended funds, from parties who violate the Act. Such actions can be taken pursuant to agency regulations. Affected agencies should, accordingly, review their regulations and enforcement procedures to assure full compliance with the Act. B. Payment of Private Organizational Dues: Review of ,the scope and magnitude of agency payment of organizational membership dues can have several significant benefits, including: o clarifying the degree to which agencies are working closely with various groups and identifying areas in which agency objectivity, impartiality, and judgment may be affected; o subjecting relationships that have evolved among some government programs and special interest groups to management scrutiny; and o identifying funds that can be re-directed to more constructive uses. Agencies should, accordingly, take all necessary steps to ensure that dues payments to private organizations are clearly justified and provide necessary and specific agency benefit. C. Federally Financed Advocacy: Use of Federal grant or contract funds for partisan or political advocacy purposes is inappropriate and should not https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis 3 Lii be permitted, and agencies should review existing procedures and standards to assure that Federal funds are not so utilized. The integrity of the grant and contract process is contingent on the use of government funds for non-partisan, non-political purposes, and your particular attention to this matter is a high Administration priority. In this regard, it should be noted that the Administration will continue to award grants and contracts to those parties who are most effective in fulfilling statutory purposes. Thus, political advocacy groups may continue to receive grant and contract awards. At the same time, however, meticulous attention should be paid to ensure that if and when awards are made to such groups, that Federal funds are only used to fulfill specific grant and contract purposes. It is also important to assure even-handed enforcement of the policy against use of federal funds for advocacy purposes. Thus, the policies called for by this memorandum should not be based on agency assessments of the particular views of contract or grant recipients. D. Further Questions: Questions concerning the matters described in this memorandum should be addressed to Howard M. Messner, Assistant Director for Management Improvement and Evaluation, OMB (395-4960). Legal questions should be addressed to Richard M. Irby, Assistant General Counsel, OMB (395-5600). The Administration places an exceedingly high priority on achieving the above-indicated reforms, and your particular attention will be appreciated. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis • EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF MANAGEMENT AND BUDGET WASHINGTON. D.C. 20503 April 12, 1982 M-82-3 BOARD CF OF GOVERN'iRS THE FEDERAL RESERVE Ssr"STL 198111PR 15 an g:2! R OFFICE OFECEIVED THE CHAIRMAN MEMORANDUM FOR THE HEADS OF NON-DEFENSE DEPARTMENTS AND AGENCIES FROM: DAVID A. STOCKMAN/ SUBJECT: Staffing Reductions OMB has provided you firm staffing and budgetary ceilings for In the case of many fiscal years 1982, 1983, and 1984. agencies, these involved reductions from earlier ceilings. It is important to the Administration that you stay within these ceilings. I am sure that you have already required detailed plans to be made by your operating components to achieve and stay within these ceilings, and that you have established a control system to see that the plans are working. We would like to receive by April 30 a detailed statement of your plans for accomplishing the staffing cutbacks necessary to reach your total full time equivalent (FTE) personnel ceilings for FY 1982, 1983, and 1984. These plans should be broken down by Bureau or other operating component, and should provide the following information: (1) (2) (3) (4) (5) (6) (7) Total number of employees on board 1-31-81 (end of month figure) Total FTE ceilings for FY 1982, 1983, 1984 1 Total FTE usage for FY 1982 through Feb. 20, 1982 Anticipated RIF's for remainder of FY 1982 Anticipated furloughs for remainder of FY 1982 (in terms of person -days) An indication of the extent to which items (4) and (5) are due to (a) dollar ceilings and (b) personnel ceilings Probable RIF's and furloughs in FY 1983 and FY 1984, to the extent you can forecast those years. The above figures should assume enactment of all approved by OMB. supplementals These plans are for our information only, so you should not wait for our approval to implement them. Furthermore, you should revise them to meet shortfalls or other problems as your judgment indicates, simply supplying copies of the revision for our continuing information. The President is relying upon you --rather than OMB--and upon your loyalty and managerial judgment, to meet the goals he has set. 1/ See OPM-FPM Letter 298-11, September 23, 1980. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis 2 's request of last I want to remind you also of the President maximum extent August that you aid RIFed employees to the ns that some agencies are feasible. In view of recent allegatio that managerial task not doing as much as they should, we urge l employees likely to be forces be set up in each agency to counse cement efforts. The Office RIFed, and to help them with their outpla task forces assistance and of Personnel Management can give these y being used by some information on successful techniques alread wherever such action is agencies. While we must cut vigorously the human consequences to justified, we must also try to alleviate the extent we can. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis • • NT PRESIDE THE OF OFFICE VE EXECUTI OFFICE OF MANAGEMENT AND BUDGET WASHINGTON, D.C. 20503 OFFICE OF FEDERAL PROCUREMENT POLICY APR 2 MEMORANDUM FOR TH 1982 (4) DS OF DEAR,ENTS AND AGENCIES FROM: DOA1D E. SOWLE SUBJECT: Assistance to Small Business Recent hearings of the Senate Small Business Committee on S. 1947 focused attention on the question of timely publication of proposed procurements in the Commerce Business Daily (CBD). The Committee was also concerned about the time allowed to small business concerns to prepare and submit bids ("bidding time"). Publication in the CBD is an important means by which small business learns of, and thus is able to compete for, Federal procurement. It is essential, therefore, that publication in the CBD be made at the earliest possible time, consistent with orderly procurement processes. In this regard, section 8(e) of the Small Business Act provides for publication in the CBD "immediately after the necessity for the procurement is established." To the extent that current procurement regulations do not appear to reflect the necessity and importance of prompt publication, we will shortly request that they be revised and improved. It is also important, as noted by the Committee, to give small concerns the benefit of the longest possible bidding time. Regulations provide that, as a general rule, bidding time shall not be less than thirty calendar days. We again share the Committee's concern and ask that you make every possible effort, consistent with the needs of the Government, to meet the needs of small concerns by allowing in your solicitations a minimum of 30 days bidding time. Prompt publication in the CBD and full bidding periods will, we believe, assist small concerns in receiving their fair share of Federal Government contracts. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis I -911 a EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF MANAGEMENT AND BUDGET WASHINGTON, D.C. 20503 OFFICE OF FEDERAL PROCUREMENT POLICY MAR 1982 MEMORANDUM TO HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES AND TO OFPP AGENCY AND DEPARTMENTAL CONTACTS SUBJECT: Procurement of Architect-Engineer Services My memorandum of January 18, 1982, copy attached, was issued to clarify existing policy with respect to procurement of professional A-E services pursuant to the procedures of the Brooks Act (P.L. 92-582). Since issuance of the memorandum, a number of comments and questions have been received which indicate the need for additional guidance in this area. Accordingly, I request that any changes in agency and departmental procurement regulations resulting from the January 18 memorandum be held in abeyance until further information is developed to clarify this matter. In this regard, Federal agencies and other parties interested in the procurement of A-E services are invited to submit comments concerning the application of the Brooks Act and my Comments should be submitted January 18, 1982 memorandum. to the Office of Federal Procurement Policy, attention Mr. Charles Clark by June 30, 1982. DhTd E. Sowle Ad nistrator Attachment https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis • • THE WHITE HOUSE WASHINGTON MEMORANDUM FOR: FROM: SUBJECT: A https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis APR 6 1982 CIES AND DEPARTMENTS EN AG E IV UT EC EX L AL OF HEADS EDWIN L. HARPER EW BOARD CHAIRMAN, PROPERTY REVI Federal Real Property : (1) review the to m ra og pr w ne r jo ma a itiated e President Reagan has in vernment; (2) improve th Go l ra de Fe e th of gs real property holdin dite the sale of unneeded pe ex ) (3 ; ty er op pr management of this gin reducing the National be to ds ee oc pr e th property; and (4) use Debt. Order 12348 which e iv ut ec Ex ed gn si t en Presid On February 25, 1982, the ew Board with responsibility for the Revi al of the Board go e at di established a Property me im An . ve ti al initia direction of this nation property which is not al re l ra de Fe l al The is the identification of g put to optimum use. in be t no is or , ed utilized, is under-utiliz report to the Board of all such real a nt Executive Order requires is report should be se Th . nt me rt pa de or cy property held by your agen of General Services by April 26, 1982. r to me and the Administrato maintain an up-to-date to ty li bi si on sp re Each agency has an existing holdings, in accordance with General to the Board should be inventory of real property rt po re e Th s. on ti la regu Services Administration w properties that ne fy ti en id to y or nt inve General Services based on a review of your e th to ss ce ex as rted have not :-.1ready been repo format for your report is attached. rd Administration. A standa erties that are not op pr , ar ul ic rt pa in tify, e Your review should iden properties that, whil es ud cl in is Th e. us m significantly to being put to optimu t pu be d ul co , es ram purpos currently used for prog ency operations were relocated and the higher economic use if ag e public. property were sold to th essential if the is s al ci fi of cy en ag d your questions about this The cooperation of you an ve ha u yo If . ed ev be achi or, at 395-5090 as ct re President's goals are to Di e iv ut ec Ex ng lfon, Acti report, contact Bruce Se soon as possible. THE PRESIDENT EXECUTIVE OFFICE OF NT AND BUDGET OFFICE OF MANAGEME 20503 WASHINGTON, D.C. L OFFICE OF FEDERA CY LI PO T PROCUREMEN January 18, 1982 AND AGENCIES AND S NT ME RT PA DE E IV EXECUT MEMORANDUM TO HEADS OF RTMENTAL CONTACTS PA DE D AN CY EN AG PP TO OF t-Engineer Services ec it ch Ar of t en em ur Proc SUBJECT: of the pearing in Section R ap es ps yo sn e th of ion) A recent review chitect-Engineer sect Ar he (t y il Da ss Law Commerce Busine are using the Public es ci en ag l ra ve se es indicates that ure professional servic oc pr to s es oc pr ) ll 92-582 (Brooks Bi gineer services. t-en ec it ch ar al on si other than profes eer sional architect-engin es of pr of on ti ni fi her The statutory de -582 has been furt 92 w La ic bl Pu in d 9, services containe on B-184770 of March si ci De l ra ne Ge r le by defined in Comptrol require performance y ll ra ne ge at th es ic rv l 1977, as those se which concern Federa d an er ne gi en or t ec s and a licensed archit such as alteration ms ra og pr d te la re 82 construction and e Public Law 92-5 th of e us e Th . ts renovation projec to those services d te mi li be ld ou sh s procurement proces on. Such services ti ni fi s de l' ra ne Ge r le ol meeting the Comptr e preparation or th to nt de ci in e ar or normally involve specifications for or gs in aw dr s, an pl s, gn submission of desi ects. construction proj s other than those er ne gi en or ts ec it ch ar d by as "professional Services performe on si ci s de l' ra ne r Ge le ol Comptr ured pursuant to defined in the oc pr be ld ou " sh es ic rv r se narchitect-enginee ice should be co pr , e. i. ; es ur ed oc pr ement nt or degree of ou standard procur am e Th s. es oc pr n io select n process will, of sidered in the io ct le e se th in e ic pr n to e procurement and consideration give th of re tu na e th on pending n and evaluation io course, vary de ct le e se th in d ie if y spec cer. r should be clearl by the contrcting offi ed at ul rm fo criteria https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis Donald E. Sowle Administrator f a Memo Board of Governors of the Federal Reserve System Date 51/ To 17")c), • From Time 1 S ' 5,a" tellu_t) EA4-c)^1 1 Tel. No./Ext. - Please call As per conversation - Returned your call For your information/approval - Will call again Note and return -See (phone) me re attached Message -For comments and suggestions -Preparation of reply t.3PO/JCL -to / /t./ 4 Co AiC EA_ Air A/6C.4.4d //& C C /97A/A/o1— t-Jt ./2 p A x_ TX *1 701)19y co,41--7740->ao https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis 4,jp&Lso../ fatceiPr IS y --CPM /C ,A)6.7- / 174E, &A.)/ TH / Pon,43(D y C L (Z..' 771/ /1/4) JUT. Qui RY -771 e -K Ai_Ja FR 488(4/79) S---EnLD1,416c. 7-7/ --7 https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis PR RTY REVIEW BOARD SURVEY • IMPORTANT: Read attached instructions carefully, before completing this form. 1C. GSA CONTROL NUMBER 1B. NAME OF HOLDING AGENCY 1A. NAME OF INSTALLATION 2. ZIP CODES 4A. CHECK WHETHER PROPERTY IS: (Note: After checking one, give percent in Item 4B and brief reason why in Item 4C) 3. DATE SF 118 TO BE SUBMITTED ON THIS PROPERTY B. MONTH 413. PERCENT DAY ni UNDERUTILIZED T—INOT L1 UTILIZED NOT OPTILJ MALLY USED 4C. BRIEF REASON WHY? 5 DESCRIPTION OF PROPERTY B. DISTANCE TO NEAR- C. NAME OF POPULATION CENTER EST POPULATION CENTER (More than 2,500 people) D. IS PROPERTY (Check) A. LOCATION (County, City and State) MILES 0URBAN 6 CLASSIFICATION DESCRIPTION ACRES OTHER STRUCTURES AND FACILITIES (I) CODE OR (C) SQ. FT. BUILDINGS (A) V) CODE  RURAL 10 OFFICE 12 AIRFIELD PAVEMENTS 21 HOSPITAL 13 HARBOR AND PORT FACILITIES 22 PRISON 15 POWER DEVELOPMENT AND DISTRIBUTION 23 SCHOOL 16 RECLAMATION AND IRRIGATION 29 OTHER INSTITUTIONAL USES 18 FLOOD CONTROL AND NAVIGATION 30 HOUSING 40 STORAGE (Other than buildings) 40 STORAGE 50 INDUSTRIAL (Other than buildings) 50 INDUSTRIAL 60 SERVICE (Other than buildings) 60 SERVICE 70 RESEARCH AND DEVELOP.(Other than buildings) 70 RESEARCH AND DEVELOPMENT 71 UTILITY SYSTEMS 80 ALL OTHER 72 COMMUNICATIONS SYSTEMS 99 TRUST BUILDINGS 73 NAVIGATION AND TRAFFIC AIDS 76 ROADS AND BRIDGES 77 RAILROADS 78 MONUMENTS AND MEMORIALS 79 MISCELLANEOUS MILITARY FACILITIES 80 ALL OTHER 99 TRUST (B) LAND 01 FEE 02 LEASED 03 OTHER 04 TOTAL ACRES OR SQ. FT. MAY LIMIT ALTERNATIVE USE OR RESALE OF THIS PROPERTY 7. CHECK ENVIRONMi NTAL/GEOGRAPHICAL CONSTRAINTS WHICH Li FLOOD PLAIN/WET LAND 0PROXIMITY TO AIRPORT Li MINERAL DEPOSITS OTHER r—I TOXIC/RADIOACTIVE SUBr—I PROXIMITY TO SOURCE OF AIR/ Li (Specify) LJ STANCE CONTAMINATION LJWATER POLLUTION IVE USE OR RESALE OF PROPERTY 8. CHECK LEGAL CONSTRAINTS WHICH MAY LIMIT ALTERNAT ri USE RESTRICL-J TIONS (Specify) OUTLEASE 0EASEMENTS OTHER L_J (Specify), 1 1 - 0LIMITATION ON TITLE TRANSFER 0 LOCAL ZONING PROPERTY DING 9. CHECK EXISTING ZONING OF SURROUN 0AGRICULTURE 0 RESIDENTIAL (High density) El COMMERCIAL 1:1 RESIDENTIAL (Single family) INDUSTRIAL 10. CHECK PRESENT USE OF SURROUNDING PROPERTY 0 0FARMING/TIMBER O COMMERCIAL 0PUBLIC USE (Specify) Li OTHER (Specify) 11. COMMERCIAL VALUE OF SURROUNDING PROPERTY https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis Li O INDUSTRIAL Li GRAZING Li RESIDENTIAL A. PER ACRE (Land) UNKNOWN OR LJOTHER (Specify) B. RENT PER SQ. FT. (B uildings) C. RENT INCLUDES OPERATING EXPENSES' O YES 12. NUMBER OF EMPLOYEES ON PROPERTY A. CIVILIAN 13. ESTIMATED ANNUAL COST FOR THE PROTECTION OR MAINTENANCE IF THE PROPERTY IS NOT UTILIZED B. MILITARY Li NO FPRB TEMP. 1 (4-82) 14. ESTIMATED FAIR MARKET VALUE AMOUNT DESCRIPTION (In thousands) APPRAISAL (V) A. LAND DATE (Month, day, year) $ E. STATE THE POTENTIAL PROPERTY USE ASSUMED ESTIMATE SLUC (V) $ B. BUILDINGS F. IF APPRAISED, BY WHOM C. OTHER D. TOTAL $ $ 15. PUBLIC USE ALTERNATIVES 16. PRIVATE SECTOR USE ALTERNATIVES El PRISON El EDUCATION/HEALTH El RESIDENTIAL El COMMERCIAL/INDUSTRIAL El HISTORICAL/LANDMARK El WILDLIFE El AGRICULTURE El GRAZING El OTHER (Specify) El PARK/RECREATION El UNKNOWN El MINING/TIMBER UNKNOWN 17. IDENTIFY ANY STATE OR LOCAL GOVERNMENT OR PRIVATE ENTITY OR PERSON THAT MAY BE INTERESTED IN PURCHASE OF THE PROPERTY, IF KNOWN 18. ANY ADDITIONAL COMMENTS/INFORMATION CONCERNING REUSE OF THIS PROPERTY (Attach additional sheets, if necessary) 19A. NAME OF AGENCY CONTACT FOR THIS PROPERTY https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis 19B. TELEPHONE NUMBER OF CONTACT FPRB TEMP. 1 BACK (4-82) ,INSTRUCTIONS FOR COMPLETING ROPERTY REVIEW BOARD SURVEY 411 Item 1 the GSA — Provide the name of the property or installation (A) in 25 characters or less, the name of your Agency (B), and control number (C) us;ng the nine-digit code already assigned for the property. Item 2 for the property, use Block B to — Use Block A to provide the zip code of the installation. If there is more than one zip code indicate the zip code for the property adjacent to the main entrance to the installation. it is more than 90 days from the submission of Item 3 — Estimate the date when the SF 118 will be completed for the property. If this form, provide the reasons under Item 18. Give percentage in Item 4B. Give reasons, if Item 4A — Use as a guideline, the definition in GSA regulations 41 CFR 101-47.801. known, in Item 4C. Item 5A — Give county, city and State where property is located. 5B — Measure the distance from the nearest boundary of the property. 5C — Name of nearest population center. border of a community of more than 2,500 persons 5D — Urban or rural designation. (By urban property, we mean within the or on the fringe of a community of more than 50,000.) Item 6A — Check type of building(s) and indicate size. (s). 6B — Indicate and describe the total land, including any associated with building gs. As improvements, you should include runways, 6C — Indicate and describe significant improvements other than buildin swimming pools, roads, etc., that are outside of any buildings. Item 7 — You may check more than one, if you consider the constraints significant. Item 8 — Specify use or other restrictions under Item 18. Item 9 then you may check more than one box. — If the surrounding property is zoned in more than one category means schools, hospitals, parks, etc. Item 10 — You may check more than one, if applicable. Public use rate of surrounding commercial property. It is important to indicate Item 11 — Provide, if known, the approximate value and rental excludes operating expenses. if the rental rate given for surrounding commercial buildings includes or ant seasonal peak occurs, please explain under Item 18. Item 12 — This should be full-time employees. If a signific cost if the property is not used at present. Item 13 — Estimate the annual protection/maintenance please value was arrived at by appraisal or estimate. If an appraisal was used, Item 14 — You should indicate whether the fair market for basis e what potential use was contemplated as the give the date of the appraisal and the name of the appraiser. Indicat In making an estimate you may want to consider the value the estimate or appraisal (e.g., residential, farming, industrial). e zoning restrictions, etc. (If the property consists of, or of surrounding property, recent sales of similar parcels, and possibl includes, GSA-managed space, give SLUC Rate.) public use of the property, use this item to indicate these non-commerItem 15 — If you are aware of local proposals/plans for future more than one box. cial use possibilities. If there is more than one, you may check best commercial use for the property if sold. Item 16 — Check what you think is the most likely highest and potential purchasers. Do not solicit purchasers at this time. Item 17 — This item is only intended to identify known s items. Also or any particular commercial value not clear from the previou Item 18 — Use this item to highlight any obstacle to sale holding agency. indicate if the proceeds from the sale must be returned to the official responsible with the property, not necessarily the senior department Item 19 — This should be someone personally familiar for property management or disposal. d to IMPORTANT — Questions about this form may be directe Director of the PRB at 395-5090. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis , Acting Executive FPRB TEMP. 1 (4-82) Memo Board of Governors of the Federal ReserWystem Date , Time To From Tel. No./ Please call As per conversation Returned your call For your information/approval Will call again Note and return See (phone) me re attached For comments and suggestions Preparation of reply Message 4 e7e4t 1 -e- xee 2 1.,4-d Z" -A, / /0"--4;.0\ /iteettle4 (D https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis , , Gtec -aff.-yor—it_ • *- FR 488(4/79) EXECUTIVE OFFICE OF THE PRESIDEtT A OFFICE OF MANAGEMENT AND BUDGET • WASHINGTON, D.C. 20503 MAR 2 3 1982 Honorable Paul A. Volcker Chairman Board of Directors of the Federal Reserve System Washington, D.C. 20551 rn D 55 IP -4 A) Z Dear Mr. Chairman: This letter is to provide you with your Information Collection Budget allowance for Fiscal Year 1982 and a copy of the budget document that President Reagan released to the public on February 4, 1982. Your allowance for 1982 is for 5.8 million hours as shown in Table 2, page 13, in the enclosed Information Collection Budget...Fiscal Year 1982. More detailed guidance about your Agency's allowance is provided in Section III of the Budget where major program changes are summarized. The President has stated that the 1982 budget is an excellent start toward achieving the administration's goal of minimizing the intrusion of the Federal government into the daily lives of Americans. However, the Paperwork Reduction Act requires us, by the close of Fiscal Year 1983, to achieve a reduction in burden of 25 percent from the 1980 base shown on table 3, page 14 of the ICB publication. Since your agency has not yet achieved a reduction of 25 percent from its 1980 base, further reductions in your agency in 1983 will be necessary in order to comply with requirements of the Act. Specifically, for 1983 the Federal Reserve Board should seek to reduce its paperwork requirements by at least 679,734 hours, or 9.9 percent of your 1980 base. OMB will be providing additional detailed information to assist you in preparing your 1983 budget request. We expect to have the guidance completed in sufficient time for your agency to submit its budget to OMB by July 15, 1982. Sincerely, Christopher DeMuth Administrator for Information and Regulatory Affairs Enclosure https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis --I Or; - ti, https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF MANAGEMENT AND BUDGET WASHINGTON, D.C. 20503 OFFICE OF FEDERAL PROCUREMENT POLICY BOARD OF OF GOV THE. ERf?S FEDERAL RESERVE 1981fif4R 17 Ilik!11: 10 OFFICE RECEIVED OF THE CH.4IRNAN MAR POLICY LETTER 80-8 Transmittal Memorandum No. 1 ABLISHMENTS TO THE HEADS OF EXECUTIVE DEPARTMENTS AND EST rting Requirenaents to Comply SUBJECT: Establishment of Procurement Data Repo with Public Law 96-39 rative instructions for satisfying This transmittal memorandum revises the administ hed by OFPP Policy letter 80the procurement data reporting requirements establis rative details from the Policy 8 dated December 11, 1980 It eliminates administ ble to obsolescence and revision letter. Such detail makes the directive suscepti by the Federal Procurement Data each time an administrative change is made policy direction and control by the Center. It limits the Policy Letter to broad ve details to the executive agent, rati nist admi the es leav and PP, 0,F r, rato nist Admi GSA. second paragraph of the Policy the for ted titu subs is h grap para g owin The foll Letter: Government on Agreement "The Procurement imposes requirements on listed the Federal Government agencies is in Annex I to the Agreement. (The list nt available from the Federal Procureme , Data Center.) The procurement data for d described below, will be collecte ultimate use by all parties to the operation Agreement in evaluating the the of the Agreement and considering furtherance of its objectives." ..." is replaced by the following The paragraph beginning "The 'Letter Report paragraph: Total of Report 'Letter "The ent' Procurement of Supplies and Equipm cies shall be submitted by covered agen in reporting the total dollars obligated by all contracts, regardless of their individual dollar amounts, for goods purchased with either appropriated or nonappropriated funds. This report has ral been cleared in accordance with Fede Regulation Management Property assigned and 101-11.11 (FPMR) 0260ber interagency report control num GSA-QU." • https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF MANAGEMENT AND BUDGET WASHINGTON, D.C. 20503 OFFICE OF FEDERAL PROCUREMENT POLICY DEC 1 1 1980 OFPP POLICY LETTER 80-8 TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS SUBJECT: Establishment of Procurement Data Reporting Requirements • to Comply with Public Law 96-39 Government procurement policy should be uniform and consistent in application. This Policy Letter provides the uniform policy for the implementation of section 2 of Public Law 96-39, which formally committed the United States to implementing the international Agreement on Government Procurement. The Defense Acquisition Regulation (DAR), the Federal Procurement Regulations (FPR), and the National Aeronautics and Space Administration Procurement Regulation (NASAPR) shall be amended to conform to this policy. The Agreement on Government Procurement imposes procurement data reporting requirements on the federal government agencies listed in enclosure 1. The procurement data, described below, will be collected for ultimate use by all parties to the Agreement in evaluating the operation of the Agreement and considering the furtherance of its objectives. The data requirements are: 1. The total dollars obligated by contracts for goods purchased by agencies covered by the agreement using either appropriated or nonappropriated funds. 2. The total number of and dollars obligated by individual contracts over $175,000 for goods purchased by covered agencies. (This data must be available by agency. Federal Supply Classification (FSC) and the country of origin of the product purchased.) 3. The total number of and dollars obligated by individual contracts over $175,000 for goods purchased by agencies covered by the agreement through solicitation of a single source. The justification for each sole source contract must be tied to one of the exceptions to the use of competitive procedures specifically described in the international Agreement on Government Procurement. 4. The total number of and dollars obligated by individual contracts over $175,000 for goods purchased by covered agencies under small business setasides and special "8(a)" procedures. (This data must be available by FSC.) The Federal Procurement Data System (FPDS) Policy Advisory Board unanimously recommended that these statutory data elements be collected by the Federal Procurement Data Center (FPDC) as prescribed in this Policy Letter. List of Agencies Required to Report Data In Accordance with Public Law 96-39 (Trade Agreements Act of 1979) I. ACTION 2. Administrative Conference of the United States 3. American Battle Monuments Commission 4. Board for International Broadcasting 5. Civil Aeronautics Board 6. Commission on Civil Rights 7. Commodity Futures Trading Commission 8. Community Services Administration 9. Consumer Product Safety Commission Department of 10. Agriculturea 11. Commerce b 12. Defense 13. Education 14. Health and Human Services 15. Housing and Urban Development 16. Interiorc 17. Justice 18. Labor 19. State 20. Treasury 21. Environmental Protection Agency 22. Equal Employment Opportunity Commission 23. Executive Office of the President 24. Export-Import Bank of the United States 25. Farm Credit Administration 26. Federal Communications Commission 27. Federal Deposit Insurance Corporation 28. Federal Home Loan Bank Board 29. Federal Maritime Commission 30. Federal Mediation and Conciliation Service 31. Federal Trade Commission 32. General Services Administration d 33. Indian Claims Commission 34. Inter-State Commerce Commission 35. Merit Systems Protection Board on 36. National Aeronautics and Space Administrati 37. National Credit Union Administration 38. National Labor Relations Board 39. National Mediation Board 40. National Science Foundation 41. National Transportation Safety Board 42. Nuclear Regulatory Commission 43. Office of Personnel Management 44. Overseas Private Investment Corporation rnment 45. Panama Canal Company and Canal :one Gove 146. Railroad Retirement Board 47. Renegotiation Board https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis Enclosure 1 https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis • Os Reporting Instructions l Contract Agency consolidated submission of data collected on the "Individua lies and Report for Contracts Exceeding $175,000 for the Purchase of Supp Equipment" (Standard Form 279A). A. B. Government Nature of Report. Each agency covered by the Agreement on ded s Procurement shall consolidate all SF 279A's on contract awar tly during the reporting period, and submit consolidated data direc to the Federal Procurement Data Center (FPDC). (A SF 279A is awarded to be completed each time a contract exceeding $175,000 is for the purchase of supplies or equipment with either appropriated or nonappropriated* funds.) Reporting Period. Each quarter of each fiscal year is a reporting period. For any one fiscal year. the reporting periods are: October 1 through December 31 January 1 through March 31 April 1 through June 30 July 1 through September 30 1981. The first reporting period is January 1 through March 31, C. D. E. after the end Report Due Date. Each report is due 45 calendar days due May of the reporting period it represents. The first report is 15. 1981. form of a Negative Reports. Negative reports are required in the C whenever letter from the responsible agency officil to the FPD the reporting a covered agency did not award any contracts meeting criteria during a reporting period. Report Format. format For submissions on magnetic tape or punched card, this 1. shall be used. funds of supplies * Note that purchases made with nonappropriated However, all purchases or equipment for resale should not be reported. are to be reported. of supplies or equipment for the Government's use Enclosure 2 • ITEM # DATA ELEMENT TYPE DATA NUMBER CHARACTERS TAPE POSITIONS OR CARD COLUMNS 1-4 1 Reporting Agency AN 4 2 Contract Number AN 15 3A Total Dollars Obligated or Deobligated (in thousands of dollars) N 8 20-27* 4 Principal Product AN 4 28-31 5 Preference Action N 1 32 6 Reason for Single Source N 1 33 7 A Country of Origin of Foreign Components of Products.Manufactured in the United States 2 34-35 8 Country of Origin of Imported Product A 2 36-37 * https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis 5-19 Deobligations must be signed as negative in position 27. - the contents as reels shall have an external label identifying the Purchase of Report of Contracts Exceeding $175.000 for ing address of Supplies and Equipment and the name and mail Enclosed with the office to which the reel is to be returned. number of records the tape reel shall be a summary showing the labels shall be and the total dollar amount in the tape. Tape a records shall in accordance with ANS X3.27-1977. The dat gth of each data follow the header labels and tape mark. Len record is 37 characters. 4. II. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis Punched Card. F1PS Pub 14 (Hollerith Punched Card Code) and identified by agency, applies. Cards shall be securely wrapped report title, and period. and Equipment".• "Letter Report of Total Procurement of Supplies A. B. C. D. E. Agreement on Government Nature of Report. Each agency covered by the gated by all contracts Procurement shall report the total dollars obli of their individual awarded during the reporting period, regardless er appropriated or nonappropriated* dollar amounts, for goods purchased with eith funds. is a reporting Reporting Period. Each quarter of each fiscal year ough March 31, period. The first reporting period is January 1 thr 1981. days after the end Report Due Date. Each report is due 45 calendar t report is due May of the reporting period it represents. The firs 15. 1981. into contracts on a continuing Negative Reports. Every agency must enter erefore, every covered basis to maintain operating capabi1ities2-Th agency will have something to report. by letter to the FPDC. Report Format. All reports shall be submitted ows: The required data shall be presented as foll through For the period Total Dollars Obligated: , 198 . h appropriated funds of supplies * Note that purchases made wit non be reported. However, all purchases or equipment for resale should not ernment's use are to be reported. of supplies or equipment for the Gov 110TRACT REPORT fOR Cu:,IT.ALAIOEXCLEDING $175,000 FOR TH. 3URCHASE OF SUPPLIES AD I 'IPMENT (Both appropriated and nonappropriated funds) DATA ELE,....ENT CODINC: INSTRUCTIONS 1. 1. Enter the appropriate code from the Federal Procurement Data System (FPDS) Organization Designation Code Manual. 2. Enter the contract number, placing the first letter or digit in the box numbered '5'. If the contract number does not fill all available boxes, leave the unnecessary boxes blank. Do not include any dashes or blank spaces which may ordinirIly appear in the contract number. For example, a contract number N00023-80-C-1234 should be entered as N0002380C1234, leaving boxes 18 and 19 blank. 3. Enter the appropriate number, representing thousands of dollars, so that the last digit is in the box numbered '27. Do not use any commas or other punctuation marks in the do1l7F amount entered. If any of the boxes onthe left are unnecessary, enter zeros in them. For example, an award of $950,125 shpuld be entered as 00000950. Reporting Agency OMER onsatuns Contract Number 2. 819 10 11 1 15 1' le 19 Total Dollars Obligated or Deobligated (in thousands of dollars) 3. 20121 2-2 2)1 741257 26 27 3•a• 4. Type of Obligation 3.a. Enter a '1 if the action obligated dollars; enter a '2' if the action deobligated dollars. 4. Enter the appropriate code from the PPDS Product and Service Codes Manual, Section 1, Part C, Supplies and Equipment. S. Determine whether the procurement involved the use of any preference program(s), and enter the appropriate code from the following list: Principal Product 2B 29 )0,31 5. Preference Action Code 1 32 2 3 4 5 6 6. 6. Reason for Single _Source 1 2 3 4 5 6 Country of Origin of Foreign Components of Products Manufaztured in the United States Country of Origin of Imported Product Reason for Sindle Source Not applicable (i.e., competitive) No Other Offers Received or Acceptable Exclusive Rights Extreme Urgency Standardization/Interobangeability Prototype or First Product 7. If the product is manufactured in the U.S. and 50% or more of the cost of all its Lwx.wonents is for foreign components, enter the code from NBS-LC-1067 of the country providing the greatest part of the foreign components. In all other cases, leave these boxes blank. 8. If the product is imported from a foreign country, of enter the code from NBS-LC-1067 of the country origin of the imported product. If the product is not imported, leave these boxes blank. 34135 I. Sall business (SB) set-aside Labor Surplus Area (LSA) set-aside Combined LSA/SB setaside Award to a disadvantaged 1(a) firm through the Small Business Administration Other preference None of the above Reason for Single Source: (These phrases identify specific exceptions to the use of competitive procedures in the international trade agreement on government procurement. Read the full description of each on the back of this form before assigning a code.) Code 7. Preference Action 3607 Contracting Officer or Representative https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis Telephone No. Date Submitted STANDARD FORM 279A Oa. • 6-11111, • NOTICE: NS ARE CONSISTENT WITH CODING SOURCES AND INSTRUCTIO NUAL OF THE FEDERAL THOSE USED IN THE REPORTING MA RRENT EDITIONS OF THE PROCUREMENT DATA SYSTEM. CU ral Services Administration MANUAL ARE AVAILABLE FROM: Gene t Data Center, 1815 N. Lynn St., (GSA-ADTS), Federal Procuremen Room 320, Arlington, VA 22209. t 6: Instructions for Data Elemen the process leading to competition was not obtained in e reason by entering th te ca di in st mu u yo , ct ra nt co award of the ) the number of the rm fo e th of t on fr e th n (o 33 x in coding Bo the circumstances. item below that best describes ement was competitive. 1. Not applicable. The procur 2. ptable. No Other Offers Received or Acce se to a competitive solion sp re in rs fe of no re we e er Th ted were either collusive citation, or the offers submit ntial requirements in or did not conform to the esse om suppliers who did not fr re we or on ti ta ci li so e th nditions for participation comply with the solicitation's co ts of the initial snii.cion in the procurement. The reauiremen ntract as are not substantially modified in the co awarded. 3. Exclusive Rights. ons connected with protection as re r fo or t ar of s rk For wo e ch as patents or copyrights, th su , ts gh ri e iv us cl ex of by a particular supplier ly on ed li pp su be n ca ts produc ive or substitute exists. and no reasonable alternat 4. Extreme Urgency. ncy brought about by events ge ur e em tr ex of s on as For re , the products could not be cy en ag e th by e bl ea se unfore of competitive procedures. s an me by me ti in ed obtain 5. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis 6. bility. Standardization/Interchangea inal onal deliveries by the orig ti di ad r fo is ct ra nt The co rts ed either as replacement pa nd te in e ar h ic wh er suppli tension stallations, or as the ex in or es li pp su ng ti is ex for ge of installations where a chan or es li pp su ng ti is ex of t agency to purchase equipmen e th el mp co d ul wo er li supp ty with already li bi ea ng ha rc te in of ts en em ir not meeting requ existing equipment. uct - Part of Larger Effort. od Pr t rs Fi or e yp ot Prot t product which rs fi a or e yp ot ot pr a ng si , and The agency is purcha est in the course of qu re 's cy en ag e th at d pe lo is deve ch, experiment, study, ar r se fo re ct ra nt co ar ul ic rt pa for a or original development. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis March 18, 1982 Ms. Virginia vnauer Special Assistant to the Presiient and Director U.S. Office of Consumer Affairs The White House Washington, D. C. Dear Ms. Knauer: Thank you for your letter of March 10 regarding Federal Reserve participation in the White House sponsored consumer exhibition on the Mall on April 26. We will be pleased to set up a display of consumer education materials produced by the System awl look forward to taking nart in this event. You may contact Naomi Salus (452-3128) or Ann Marie Bray (A52-2412) regarding details of the program. Sincerely, cc: Mr. Coyne Ms. Hart Ms. Bray PAV.NPS:jc ,Af /3 https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis • THE WHITE HOUSE WASHINGTON BOARD OF OF GOVE.RNO rtiE FEDERAL RESERVE SYS 1982M111? IS 111411: March 10, 1982 RECEIVED OFFICE Or THE cHAIRHA Dear Chairman Volcker: The U.S. Office of Consumer Affairs is sponsoring an exposition on the Mall entitled, "You and the Federal Government: A Special Consumer Affair" on April 26, 1982, during National Consumers Week as proclaimed by President Reagan. The objective of this event is to inform consumers about the various programs and materials available from the Federal government and let them know how and when to use these services. We are asking 35 Executive and Independent agencies to set up exhibition booths. Each booth should have relevant information on your agency's major programs and should be staffed with personnel that can discuss these programs and answer a wide variety of consumer concerns and ingLiries. We are expecting to have extensive media coverage, and we are encouraging agencies to display working models, exhibits, kiosks, or present a program that the public would find informative as well as entertaining. We believe that your agency can make a great contribution to this worthwhile consumer event, and we would appreciate an early response to our request that you participate in our exposition. If you have any questions, please do not hesitate to phone me or Roger Goldblatt at 634-4329. Sincerely, V inia Knauer Special As tant to the President and Director U.S. Office of Consumer Affairs The Honorable Paul A. Volcker Chairman Federal Reserve Board Washington, D.C. 20551 https://fraser.stlouisfed.org 4111.11PIFFr Federal Reserve Bank of St. Louis OFOFGOVERNORS BOARD RESERVE EXECUTIVE OFFICE OF THE ISIDENTFEDERAL IHE SYST.I.: OFFICE OF MANAGEMENT AND BUDGET WASHINGTON, D.C. 20503 1 eth"1 1981 MAR —9 IIM II: 42 ;1.:411 OFFICE 0 THE CHAIRMAN MEMORANDUM FOR THE HEADS OF SELECTED EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS FROM: Hal Steinberg SUBJECT: OMB Guidelines for the Evaluation and Improvement of Internal Control Systems in the Federal Government Enclosed is a draft copy of the OMB Guidelines for the Evaluation and Improvement of Inte'rnal Control Systems in the Federal Government for your review and comment. We believe that this document will be very useful to agencies in developing and implementing their plans for compliance with OMB Circular A-123. We ask that you give it a close look and forward any comments that you have to me or Mitch Laine (395-3122) by March 17, 1982. Please pay particular attention to Appendix B as we would like to provide as complete a list of transaction cycles and control objectives as possible. Also enclosed is a "Question and Answer" brochure on OMB Circular A-123 that was prepared in response to questions from officials responsible for implementation of the Circular. Thank you for your assistance. Enclosures • THE WHITE HOUSE BOARD 0F GOVERNORS OF ifiE L RA FEDE RESERVE SYSTEt1 MOM -9 fIPI 8:51 WASHINGTON March 2, 1982 RECEIVED OFFICE OF THE CHAIRMAN 1/1) HEADS OF MEMORANDUM FOR THE S AND AGENCIES NT ME RT PA DE E IV UT EXEC Red Cross Month as h rc Ma of h nt should ated the mo I have just design oclamation. It is a period when we Pr ays in in a Presidential ican Red Cross pl er Am e th le ro l alth reflect on the vita t upon the Red Cross for vital he coun distribution of d this nation. We an on ti ec ll co e, the ns and and safety knowledg mbers of the Armed Forces, vetera me le to undertake op pe blood, services to g un yo r ou ng d traini their families, an bilities. leadership responsi e Red Cross during th lp he to do n ings we ca There are three th March: volunteer Become a Red Cross 1. 2. Donate blood and ter's membership ap ch s os Cr d Re ur Support yo 3 .- nrollment efforts. is a part of the s os Cr d Re e th , l Government 3,000 Within the Federa Campaign, but more than half of its l chapters use Al Combined Federa h. rc Ma in s nd and to l their fu chapters raise al rm the public of Red Cross services info the month to rs and volunteers. no do d oo bl w ne recruit of Honorary Chairman d an es at St ed it the Un s of the As President of Cross, I urge all civilian employee Red es to support rc Fo d me Ar e the American th nt and members of ity. Federal Governme best of their abil e th to rt fo ef y this voluntar https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis . g... ov Govk.•. ;dr, , ;,714-,.,t, 0• rim i , • • :fo ,.•,,,':- -r '',t•I.. • ,i'iio, -,- \A z: i,,• ,' -• • r 1, &IL p,ES •••.•• Paul A. Volcker KJRNI https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF MANAGEMENT AND BUDGET WASHINGTON. D.C. 20503 FEB 1 2 1SS2 H-" MEMORANDUM FOR THE HEADS OF DEPARTMENTS AND AGENCIES SUBJECT: Proposal for a Uniform Federal Procurement System Public Law 96-83 requires that the Administrator for Federal Procurement Policy submit to the Congress a proposal for a uniform procurement system, management structure, and necessary implementing legislation. That proposal - which has been under development for two years and on which you had the opportunity to comment late last year - is attached for your final review. This final draft contains many changes resulting from your previous comments since we have made a sincere effort to accommodate all concerns that have been brought to our attention. As a result, the document represents, I believe, a reasonable, thorough, and comprehensive blueprint for making needed improvements in Federal procurement practices. Because of our commitment to submit this proposal, in its entirety, to the Congress by the end of this month, it is necessary to ask for your response to the attached draft by Friday, February 19. We will not be able to accommodate comments received after that date. Agency reviews should be conducted in accordance with OMB Circular No. A-19, which governs Administration review and coordination of legislative proposals. Questions should be referred to the Administrator, Don Sowle, at 395-5802. elp. Thank you for your hTI win Harper r y 1Dir Deputecto Attachment \ https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis • / • , ; t„ -• 4 'a PRESIDENT EXECUTIVE OFFICE OF THE AND BUDGET OFFICE OF MANAGEMENT t c of 4,-, WASHINGTON, D.C. 20503 464‘trOt.r FEB 20 1982 L OFFICE OF FEDERA PROCUREMENT POLICY FOR MEMORANDUM ESTABLISHMENTS SUBJECT: 1 to1 THE HEADS OF EXECUTIVE AGENCIES AND Contractors for Risk nt me rn ve Go of n io at ic if mn Inde from Resulting dents ci Ac ic ph ro st ta Ca of Contracts -- Request nt me rn ve Go r de Un es ti Activi for Comments and -sponsored by this office co e, rc Fo sk Ta y nc ge ion An Intera of providing indemnificat on ti es qu e th ed ew vi re to NASA, has recommended an amendment d an s or ct ra nt co nt to Governme Executive Order 10789. tached report and draft at e th ew vi re to d te You are reques ency's views to this ag ur yo e': vid pro aan Executive order This limited review s . 82 19 1, h rc Ma an th office not later pport space shuttle su to ed ne e th by ed at period is necessit activities. e Donrld E. Sowl Administrator Enclosures: January 28, 1982 Task Force Report, dated der 10789 Draft Amended Executive Or https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis • THE WHITE HOUSE WASHINGTON February 22, 1982 MEMORANDUM FOR THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES SUBJECT: Foreign Travel by U. S. Officials Foreign travel by high level U. S. officials is essential to the conduct of our nation's business. Such travel, however, is in itself a part of our foreign policy. Any such foreign travel should be or specific reasons which are consistent with our overall national security policy and should be conducted by a delegation as small as possible. You have already reviewed your general travel policies and practices as directed in my memorandum of December 16, 1981. This directive establishes procedures for foreign travel by senior officials of the Executive Branch. Foreign travel proposals of officials at or above the rank of Assistant Secretary (or equivalent rank) of Executive Departments and Agencies are to be subltnitted to the Assistant to the President for National Security Affairs for my approval. With as much advance notice as possible, the Assistant to the President for National Security Affairs should be furnished the following information: • Objectives of the trip • Names of senior participants • Itinerary • List of major events, meetings and appearances Upon the completion of such trips or, if appropriate, while they are in progress, a report should be submitted to me through my Assistant for National Security Affairs, noting the response of host governments to U. S. proposals and other significant information. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis • https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis March 2, 1982 Ms. Virginia Knauer Special Assistant to the President The White House 1600 Pennsylvania Avenue, N.W. Washington, D.C. 20500 Dear Ms. Knauer: Thank you for your letter of February 12, 1982 concerning the success of the International Year of Disabled Persons (IYDP). The programs initiated in observance of the IYDP have served as an impetus for continuing activities at the Federal Reserve board in 1982. The Board's efforts to ensure equal employment opportunity for the disablad are guided by the Affirmative Action Plan for the Handicapped Including Disabled Veterans for 1982. This Plan includes a detailed workforce analysis, special recruiting strategies, numerical placement goals, and goals and timetables for facility accessibility. In addition, we plan to offer at least two progress designed to enhance employee awareness of both the needs and capabilities of disabled persons. These educational activities will supplement the equal employment opportunity training regarding handicapped employment provided to our managers in a special segment of the Equal Employment Opportunity Training Course for Managers and Supervisors. Portia W. Thompson, Manager of Board EEO Programs, is responsible for managing, tracking, and evaluating post-IYDP activities. Please feel free to contact her for any additional information on the Board's program for the handicapped. Sincerely, Signed) Win M. tcritAa John M. Dm*ler cc: Mrs. Mallardi (2) WH-7 SKF:eh • THE WHITE HOUSE WASHINGTON r- H7 ! !3 February 12, 1982 MEMORANDUM FOR THE HONORABLE PAUL A. VOLCKER CHAIRMAN, BOARD OF GOVERNORS OF THE FEDERAL RESERVE SYSTEM SUBJECT: Disabled Follow-up to the International Year of Persons (IYDP) agency did to make I would like to thank you for the work your ons (IYDP) a success in the International Year of Disabled Pers ral family responded the United States during 1981. The Fede ed, more individuals, well to the President's Proclamation; inde hips and set goals with organizations, and groups formed partners were a part of creating disabled persons than ever before. You continue to permit a new renaissance of opportunity which will e and responsibility disabled persons to have both the privileg 's activities would have for shaping their own destiny. The Year to dissipate. Over 113 been in vain if we allow this momentum ral agencies to commemorate new initiatives were undertaken by Fede be continued, other actions the International Year. These need to taken, and old programs evaluated. ng that you forward to On behalf of President Reagan, I am aski initiatives. What me your agency's plans for continuing IYDP vities which will be conare the objectives, programs, and acti information along with tinued, initiated, and/or expanded? This be responsible for identification of the key person who will -IYDP activities should managing, tracking, and evaluating post Based upon this data, we be made available to me by March 12. follow-up objective which will formulate a government-wide IYDP ration's commitment to will continue to reflect the Administ . America's 35 million disabled citizens , Federal Interagency Mr. Harold O'Flaherty, Executive Director lable to provide techCommittee/IYDP, and his staff will be avai opriate until March 31, nical assistance in areas you deem appr tion to reviewing and 1982. I look forward with great anticipa continuing the IYDP sharing with the President your plans for thrust. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis ginia H. Knauer Special A sistant to the President 1 l r https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis 6Q_472--4(21fLaz5• • COMPTROLLER GENERAL OF THE UNITED STATES WASHINGTON D.C. 20548 Fti-E1) B-200230 ! C - 03 ^ HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES Subject: Awards for Disclosures of Fraud, Waste, and Mismanagement Section 1703 of the Omnibus Budget Reconciliation Act of 1981 established the authority under which Federal agencies may grant their employees cash awards for the disclosure of fraud, waste, and mismanagement in the Government. This legislation amends chapter 45 of title 5, United States Code, to incorporate this program into the Incentive Awards authority. Under the Act, the Inspector General or other employee designated under 5 U.S.C. 4512(b) is required to submit documentation to the Comptroller General substantiating any cash awards made under this program. Agencies should report all such awards to the General Accounting Office as follows: (1) Forward a copy of the award justification within 30 days of the actual date of each award approval to the Director, Federal Personnel and Compensation Division, Room 4001, GAO Building, 441 G Street, NW., Washington, D.C. 20548. (2) The justification should include --the amount of the award, --action taken by the agency as a result of the disclosure, and --the actual or estimated cost savings to the Government. (3) Agencies shall retain full documentation of awards granted for employee disclosures for at least 5 years or until GAO reviews each award. Any questions should be addressed to the Associate Director of the Civilian Group, Federal Personnel and Compensation Division, on 202-275-0304. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis Comptroller General of the United States 5 t kei, td•H'I AM/if https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis 110 1111 EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF MANAGEMENT AND BUDGET WASHINGTON, D.C. 20503 OFFICE OF FEDERAL PROCUREMENT POLICY JAN 1 19?.? bhf ri MEMORANDUM TO HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES AND TO OFPP AGENCY AND DEPARTMENTAL CONTACTS SUBJECT: Procurement of Architect-Engineer Services A recent review of the snyopses appearing in Section R of the Commerce Business Daily (the Architect-Engineer section) indicates that several agencies are using the Public Law 92-582 (Brooks Bill) process to procure professional services other than professional architect-engineer services. The statutory definition of professional architect-engineer services contained in Public Law 92-582 has been further defined in Comptroller General Decision B-184770 of March 9, 1977, as those services that generally require performance by a licensed architect or engineer and which concern Federal construction and related programs such as alterations and renovation projects. The use of the Public Law 92-582 procurement process should be limited to those services meeting the Comptroller General's definition. Such services normally involve or are dent to the preparation or designs, submission of plans, drawings or specifications for construction projects. Services performed by architects or engineers other than those defined in the Comptroller General's decision as "professional architect-enIineer services" should be procured pursuant to standard procurement procedures; i.e., price should be considered in the selection process. The amount or degree of consideration given to price in the selection process will, of course, vary depending on the nature of the procurement and should be clearly speced in the selection and evaluation criteria formulated by the contracting officer. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis ld E. Sowle inistrator https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis • • EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF MANAGEMENT AND BUDGET WASHINGTON, D.C. 20503 = ,,!7 10: , 5 OFFICE OF FEDERAL PROCUREMENT POLICY JAN 22 1982. MEMORANDUM FOR HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS SUBJECT: Management, Control Over the Acquisition, Management, and Use of Consulting and Other, Similar Related, but Non-consulting, Services I am enclosing for your review and comment two proposed new OMB directives which were published for agency and public comment in the Federal Register, January 11, 1982. The first directive revises and adds to the provisions of OMB Circular No. A-120, "Guidelines for the use of Consulting The second, a new Bulletin, extends similar Services." management controls employed by OMB Circular No. A-120 to the acquisition of certain management and professional services, special studies and analyses and management and support The activities. development and for research services requirements in this new Bulletin are completely compatible with the requirements of A-76. The purpose of the new directives is to further tighten internal agency management controls over the use of the prescribed services, while demonstrating that the OMB will take whatever actions are deemed necessary to ensure that only those services that are necessary, justified, and appropriate will be procured and thereby negate the need for legislative controls. We have scheduled a full 30-day review and comment period for these directives and I encourage you to provide your comments as soon as possible to assure that they are thoroughly In order to further facilitate our analysis of considered. your comments, I ask that they be concisely stated, and reference specific pages and paragraphs in the draft, where appropriate. Your review of the new directives will be appreciated, and I look forward to receiving your comments. Questions concerning the drafts should be addressed to Fred Dietrich, Associate Administrator for Systems and Technology. He can be reached on 395-6810. E. Sowle ona Administrator Enclosures • EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF MANAGEMENT AND BUDGET WASHINGTON, D.C. 20503 FEDERAL OFFICE O PROCUREMENT POLICY OFFICE OF MANAGEMENT AND BUDGET OFFICE OF FEDERAL PROCUREMENT POLICY Invitation for Public Comment Agency: Office of Federal Procurement Policy (OFPP), Office of Management and Budget. Action: Request for comments on proposed revision to OMB Circular No. A-120, "Guidelines for the Use of Consulting Services." Summary: The Office of Federal Procurement Policy is requesting public and Government agency review and comment on a proposed revision to OMB Circular No. A-120. OMB Circular No. A-120, published April 14, 1980, established policy and guidelines to be followed by Executive Branch agencies in determining and controlling the appropriate use of consulting services. Agency management plans for controlling the use of consulting services, as required by the July 2, 1980, memorandum from the Director of OMB, include specific checks and balances to ensure adherence to the provisions of the Circular. revealed Analysis of implementation of the Circular and the management plans s that even tighter controls are needed to ensure that only those consulting service that are necessary, appropriate and justified are acquired. A-120 and This proposed revision revises certain sections of OMB Circular No. Branch establishes additional policy and guidelines to be followed by Executive ment agencies in determining and controlling the appropriate acquisition, manage and use of consulting services. controls in As a related action, a proposed OMB Bulletin adopting the management issue of the Circular to similar services is also being published for comment in this the Federal Register. publication Date: Comments must be received on or before (30 calendar days after in the Federal Register). Office of Address: Submit comments to the Office of Federal Procurement Policy, Jackson Management and Budget, Room 9013, New Executive Office Building, 726 Place, N.W., Washington, D. C. 20503. Administrator for For further information contact: Mr. Fred H. Dietrich, Associate Systems and Technology,(202) 395-6810. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis Donald E. Sowle Administrator Circular No. A-120 Transmittal Memorandum No. 1 TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS Subject: Guidelines for the use of Consulting Services Transmitted herewith is an additiOn to Office of Management and Budget (OMB) Circular No. A-120, dated April 14, 1980. 1. Purpose: This transmittal memorandum revises certain sections of OMB Circular No. A-120 and establishes additional policy and guidelines to be followed by Executive Branch agencies in determining and controlling the appropriate acquisition, management and use of consulting services. 2. Background. OMB Circular No. A-120 establishes policy and guidelines to be followed by Executive Branch agencies in determining and controlling the appropriate use of consulting services. Agency management plans for controlling the use of consulting services, as required by the July 2, 1980 memorandum from the Director of OMB, include specific checks and balances to ensure adherence to the provisions of OMB Circular No. A-120. 3. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis Definitions: functions are inherently Certain functions. a. Governmental governmental in nature being so intimately related to the public interest as to mandate performance by Federal employees. A "Governmental function" is a function which must be performed in-house due to a special relationship in executing governmental responsibilities. Such governmental functions can fall into several categories: (1) Discretionary application of Government authority, as in investigations, prosecutions and other judicial functions; in management of Government programs requiring value judgments, as in directing the national defense; management and direction of the Armed Services; conduct of foreign relations; selection of program priorities; direction of Federal employees; regulation of the use of space, oceans, navigable rivers and other natural resources; direction of intelligence and counter-intelligence operations; and regulation of industry and commerce, including food and drug. (2) Monetary transactions and entitlements, as in Government benefit programs; tax collection and revenue disbursements by the Government; control of the public treasury, accounts, and money supply; and the administration of public trusts. • • 3 Action Reauirernents: 5. a. Agency heads shall be responsible for ensuring the policy in this transmittal memorandum is implemented. b. Agencies listed at Attachment A shall update their management control plans for consulting services, as required by the July 2, 1980, memorandum, "Management Control of Consulting Service Contracts and Improvement of Agency Procurement Practices," to include checks and balances to ensure adherence to the additional policy in this transmittal memorandum. c. The Secretary of Defense and the Administrator for General Services are directed to incorporate Section 4 into the Defense Acquisition Regulation and the Federal Procurement Regulations, respectively, within ninety (90) days of the date of this memorandum. 6. Effective Date: This transmittal memorandum is effective immediately. 7. Information Contact: Inquiries should be directed to the Office of Federal Procurement Policy, Office of Management and Budget, telephone (202)3956810. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis • , Atlachmen't A OMB Circular A-120 Transmittal Memorandum No. 1 _ Department of Agriculture Department of Commerce Department of Defense Department of Education Department of Energy Department of Health and Human Services Department of Housing and Urban Development Department of the Interior Department of Justice Department of Labor Department State Department Transportation • Department of the Treasury Environmental Protection Agency General Services Administration National Aeronautics and Space Administration Veterans Administration - https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis .a- Attachn-)eni A OMB Circular A-120 Transmittal Memorandum No. I - Department of Agriculture Department of Commerce Department of Defense Department of Education Department of Energy Department of Health and Human Services Department of Housing and Urban Development Department of the Interior Department of Justice Department of Labor Department State Department Transportation . Department of the Treasury Environmental Protection Agency General Services Administration National Aeronautics and Space Administration Veterans Administration - ••• https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF MANAGEMENT AND BUDGET WASHINGTON, D.C. 20533 OFFICE OF FEDERAL PROCUREMENT POLICY OFFICE OF MANAGEMENT AND BUDGET OFFICE OF FEDERAL PROCUREMENT POLICY Invitation for Public Comment Agency: Office of Federal Procurement Policy (OFPP), Office of Management and Budget. Action: Request for comments on proposed OMB Bulletin. Summary: The Office of Federal Procurement Policy is requesting public and Government agency review and comment on a proposed OMB Bulletin relating to controls over certain management and professional services, special studies and analyses and management and support services for research and development activities. OMB Circular No. A-120, "Guidelines for the Use of Consulting Services," issued on April 14, 1980, established uniform Government-wide policy and guidelines to be followed by Executive Branch agencies in determining and controlling the appropriate use of consulting services. A July 2, 1980, memorandum from the Director of the Office of Management and Budget to the heads of selected Executive Departments and Establishments directed agencies to develop two management control systems: one for procurement in general, and one for consulting services in particular, to ensure that the requirements of OMB Circular No. A-120 are in fact, carried out in day-to-day operations. In reviewing agency implementation of the Circular, the management control plans for consulting services, and examination of data from the Federal Procurement Data System (FPDS), it has been determined that many of the management problems associated with consulting services contracts are also prevalent in contracts for certain management and professional services, special studies and analyses, and management and support services for research and development activities. Accordingly, this Bulletin proposes that the management controls in OMB Circular No. A-120 and the agency management control plans for consulting services be adopted in these services. As a related action, a revision to OMB Circular No. A-120 is also being published for public and Government agency comment in this issue of the Federal Register. Date: Comments must be received on or before (30 calendar days after publication in the Federal Register). Address: Submit comments to the Office of Federal Procurement Policy, Office of Management and Budget, Room 9013, New Executive Office Building, 726 Jackson Place, N.W., Washington, D. C. 20503. For further information contact: Mr. Fred H. Dietrich, Associate Administrator for Systems and Technology,(202) 395-6810. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis Donald E. Sowle Administrator Bulletin 81TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS SUBJECT: Management Controls for the Procurement of Certain Management and Professional Services, Special Studies and Analyses, and Management and Support Services for Research and Development Activities. 1. Purpose. This Bulletin establishes management controls to be followed by Executive departments and agencies when contracting for certain management and professional services, special studies and analyses, and management and support services for research and development activities. 2. 3. https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis Background. a. OMB Circular No. A-120, "Guidelines for the Use of Consulting Services," issued on April 14, 1980, established uniform Governmentwide policy and guidelines to be followed by Executive Branch agencies in determining and controlling the appropriate use of consulting services. A July 2, 1980, memorandum from the Director of the Office of Management and Budget to the heads of selected Executive Departments and Establishments directed agencies to develop two management control systems: one for procurement in general, and one for consulting services to ensure that the requirements of OMB Circular No. A-120 are in fact, carried out in day-to-day operations. b. In reviewing agency implementation of OMB Circular No. A-120, the management control plans for consulting services, and examination of data from the Federal Procurement Data System (FPDS), it has been determined that many of the management problems associated with consulting services contracts are also prevalent in contracts for certain management and professional services, special studies and analyses, and management and support services for research and development activities. Accordingly, this Bulletin requires that the management controls in OMB Circular No. A-120 and the agency management control plans for consulting services be applied to these services. Definitions: a. Governmental functions. Certain functions are inherently governmental in nature being so intimately related to the public interest as to mandate performance by Federal employees. A "Governmental function" is a function which must be performed in-house due to a special relationship in executing governmental responsibilities. Such governmental functions can fall into several categories: (1) Discretionary application of Government authority, as in investigations, prosecutions and other judicial functions; in https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis 3 MANAGEMENT AND PROFESSIONAL SERVICES FPDS Code R406 R407 R408 R409 R498 R499 b. Description Policy Review/Development Services Program Evaluation Services Program Management/Support Services Program Review/Development Services Other Professional Services Other Management Services Special studies and analyses are those procurement actions coded in the Product and Service Codes Manual of the Federal Procurement Data System as R501 through R599. The management controls in this Bulletin apply only to the following R500 procurement actions that are not identified as consulting services on the agency's data collection form, or Optional Form 279, for input into the FPDS. SPECIAL STUDIES AND ANALYSES FPDS Code R505 R506 R507 R523 R528 R53I R599 c. Description Cost Benefit Analyses Data Analyses (Other than scientific) Economic Studies and Analyses Legislative Studies Regulatory Studies Socio-economic Studies Other Special Studies and Analyses Management and Support Services for research and development activities are those services which meet the description of management and professional services (4.a.) and special studies and analyses (4.b.), but are funded with research and development (R&D) funds, and coded as research and development in the FPDS. For further information, see pp. 4 through 14 of the Product and Service Codes Manual of the Federal Procurement Data System, April 1980. • • 5 h. 6. Written approval of procurement requests for the services in paragraph 4 will be required at a level above the organization sponsoring the activity, up to agency head. In the fourth fiscal quarter, such approval will be required at two levels above the organization sponsoring the activity, up to agency head. Proposed procurement actions over $100,000 shall be approved- at the level of an Assistant Secretary or a designee. Action requirements. a. Agency heads shall be responsible for ensuring the policy in this Bulletin is implemented. b. Contracting officers shall ensure that the appropriate FPDS code for the services in paragraph 4 is written in the Determinations and Findings (D&F)document prior to approval of the D&F. c. Contracting officers shall ensure that the documentation required by this Bulletin (5.a.(1X2) (4), and 5.h.) is accomplished and included in the official contract file. d. To implement the new policy in this Bulletin, the Secretary of Defense and the Administrator for General Services are directed to incorporate the provisions in paragraph 5 of this Bulletin into the Defense Acquisition Regulation and the Federal Procurement Regulations, respectively, within ninety (90) days of the date of this Bulletin. 7. Effective Date. This Bulletin is effective immediately. 8. Information Contact. Inquiries should be directed to the Office of Federal Procurement Policy, Office of Management and Budget, telephone (202)3956810. 9. Sunset Review Date. This Bulletin will expire on (one year from publication date of final Bulletin). https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis k https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF MANAGEMENT AND BUDGET WASHINGTON, D.C. 20503 . • ,F• • 5 OFFICE OF FEDERAL PROCUREMENT POLICY MEMORANDUM TO HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES Subject: Proposed Policy Letter on Public Participation in Development of Federal Procurement Policies and Regulations Enclosed is the text of a notice appearing in the Federal Register on December 30, 1981 (46 FR 250, 63158-59), inviting comments on a proposed OFPP Policy Letter. The Policy Letter will establish uniform criteria and procedures for executive agencies to follow in soliciting the views of interested parties in the development of procurement policies, regulations, and forms. Your written comments on this proposal are invited. DonØd E. Sowle Ad thinistrator Enclosure https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis z EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF MANAGEMENT AND BUDGET WASHINGTON, D.C. 20503 OFFICE OF FEDERAL PROCUREMENT POLICY December 23, 1981 OFFICE OF MANAGEMENT AND BUDGET Office of Federal Procurement Policy PROPOSED POLICY LETTER; OPPORTUNITY FOR REVIEW AND COMMENT AGENCY: Office of Federal Procurement Policy; Office of Management and Budget ACTION: Solicitation of views. SUMMARY: Section 6(d)(3) and 14(b) of the Office of Federal Procurement Policy Act, Public Law 93-400, as amended by Public Law 96-83 (41 U.S.C. 407(d)(3), 412(b)), require the Administrator for Federal Procurement Policy to: Establish criteria and procedures for an effective and timely method of soliciting the viewpoints of interested parties in the development of procurement policies, regulations, procedures, and forms. Require by regulation that formal meetings of the Office of Federal Procurement Policy, as designated by the Administrator, for the purpose of developing procurement policies and regulations, shall be open to the public, and that public notice of each such meeting shall be given not less than ten days prior thereto. The proposed Policy Letter would implement these statutory requirements by establishing uniform procedures for all agencies issuing procurement policies, regulations, procedures, and forms, and by publicizing the procedures of the Office of Federal Procurement Policy for the conduct of public hearings and open meetings. DATE: Comments must be received by February 28, 1982. ADDRESS: Send comments to Mr. LeRoy J. Haugh, Associate Administrator for Regulatory Policies and Practices, Office of Federal Procurement Policy, Office of Management and Budget, 726 Jackson Place, N.W., Washington, D.C. 20503. FOR FURTHER INFORMATION CONTACT: above, telephone (202) 395-6166. Mr. LeRoy J. Haugh, address as Donald E. Sowle Administrator https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis I EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF MANAGEMENT AND BUDGET WASHINGTON. D.C. 20503 OFFICE OF FEDERAL PROCUREMENT POLICY December 23, 1981 OFPP POLICY LETTER NO. 82TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS SUBJECT: Public Participation in the Development of Federal Procurement Policies and Regulations 1. Purpose. The purpose of this Policy Letter is to establish uniform criteria and procedures for soliciting the views of all interested parties in the development of Federal procurement policies, regulations, procedures and forms. Authority. This Policy Letter is issued pursuant to Section 6(d)(3) and Section 2. 14(b) of the Office of Federal Procurement Policy Act, Public Law 93-400, as amended by Public Law 96-83(41 U.S.C. 407(dX3), 412(b)). Policy. The views of all interested parties, including Government agencies, 3. private organizations and associations, business firms, educational institutions and individuals are to be obtained and considered by any executive agency proposing to develop or amend a procurement policy, regulation, procedure, or form. Criteria. The policy applies to all significant proposed procurement policies, 4. regulations, procedures and forms. A proposal is considered to be significant if it has any affect beyond the internal operating procedures of the issuing agency. Waiver. The solicitation of views from outside the Government may be 5. waived, by the heads of executive departments or establishments or their deputies when circumstances make such solicitation impracticable, such as an emergency or a requirement to implement a new statute in a relatively short time. Procedures. All significant proposed procurement policies, regulations, 6. procedures, and forms shall be published in the Federal Register for public comment. The views of Government agencies sWaITE)e solicited by letters addressed to the agencies. The normal comment period shall be 60 days, but in no case less than 30 days. When new material is being developed on a coordinated uniform basis for the Defense Acquisition Regulation, the Federal Procurement Regulations, and the National Aeronautics and Space Administration Procurement Regulation, publication and receipt of comments should be handled by only one agency, to be agreed upon by the Department of Defense, the General Services Administration, and the National Aeronautics and Space Administration. Matters which have been through a public comment period by one agency, including the Office of Federal Procurement Policy, and are being adopted or implemented without significant change by another agency, need not be published again for comment. , * https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis 3 make a brief oral presentation, provided a written statement is submitted to OFPP by the day preceding the hearing or meeting. Only one representative of any organization may make an oral presentation, and the Administrator may require that such presentations be limited to summarizing the main points of written submissions. If time permits, others in attendance may be allowed to comment briefly on matters under discussion. Hearings and meetings will not ordin arily be recorded by OFPP; anyone attending may record the proceedings provi ded that OFPP be furnished a copy of any transcript made. 10. Effective Date. This Policy Letter . is effective 11. Expiration. This Policy Letter shall expire upon the effective date of the Federal Acquisition Regulation, now bein r% eloped. o-ev. Donald E. Sowle Administrator https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis THE WHITE HOUSE WASH I Iiitr4t031. 5 r • r 21 January 8, 1982 Dear Nr. Volcker: President heagan has set the week of April 25, 1982, as This White House initiative will National Consumers Week. enable us to focus attention on consumers as the center of economic activity, on the importance of lifelong consumer education and R.reater understanding of institutions ana nations as they relate to our ability to earn, save, spend and invest to improve the quality of our lives. We are gri.teful to your agency for the designation of Ann Marie EraN to assist us in planning and coordination of Although we may be working with limited activities. resources, I think we can make IN.ational Consumers Week an Not only ao we Important event with sustaining impact. expect Governors and Mayors to proclaim the Week in their areas, but we feel certain many community organizations, schools, unions and businesses will contribute in their own ways to various aspects of National Consumers Week. Lillian h. Mohr of my office will serve as chairperson of the Do call her at 634-4213 if you Feaeral Agency Task Force. have any questions. Sincerely, Virginia h. Knauer Special Assistant to the President lhe honorable Paul A. Volcker Chairman kederal Peserve Eoara Washington, D.C. 20551 cc: Ann Marie Fray •Pri."7.71r.P7. EXECUILVE OFFICE OF THE PRESIDEN oFilit OF MANAGEMENT AND BUDGET WASHINGTON. D.C. 20503 . January 11, 1982 MEMORANDUM FOR THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES RESPONSIBLE FOR ADMINISTERING FEDERAL GOVERNMENT PENSION PLANaf) FROM: EDWIN L. HARPER DEPUTY DIRECTOR SUBJECT: C- s 4 ' 44:%- (Act-iC.-) Annual Reports of Federal Pension Plans Required by 17: Public Law 95-595 Lo The Office of Management and Budget and the General Accounting Office have agreed upon the instructions to be used in preparing the annual reports on Government pension plans, as required by Public Law 95-595 (92 Stat. 2541). The reports are for plan years beginning after September 30, 1980. As defined by law, the term "plan year" means the calendar, policy, or fiscal year on which the records of the plan are kept. The General Accounting Office will transmit the instructions for your use. The principal changes from last year's requirements are specified in the transmittal letter from the General Accounting Office. The reports are required by my office for review no later than 150 days after the close of the plan year. Reports should be addressed to: Mr. Thomas Cuny Office of Management and Budget Budget Review Division, Room 6025 New Executive Office Building 726 Jackson Place, N.W. Washington, D.C..20503 Upon approval by OMB, agencies will transmit the reports via transmittal letter to the addressees listed in the instructions. Questions concerning preparation of the report should be directed to Mr. Thomas Cuny (202-395-3930). 1&/.- 1 https://fraser.stlouisfed.org Federal Reserve Bank of St. Louis - /11/W od4 toeteL6)