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71

Collection: Paul A. Volcker Papers
Call Number: MC279

Box 9

Preferred Citation: White House Correspondence, No. 36-49, 1981 September-December; Paul A.
Volcker Papers, Box 9; Public Policy Papers, Department of Rare Books and Special Collections,
Princeton University Library
Find it online: http://findingaids.princeton.edu/collections/MC279/c293 and
https://fraser.stlouisfed.org/archival/5297
The digitization ofthis collection was made possible by the Federal Reserve Bank of
St. Louis.
From the collections of the Seeley G. Mudd Manuscript Library, Princeton, NJ
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Federal Reserve Bank of St. Louis

Fiat'.RD

.

•

•E
THE WHITE HOUS
WASHINGTON

1981 OCT -5

ri"10: 06

81
September 30, 19

r:
Dear Mr. Volcke

that
from your agency
l
ne
on
rs
pe
e
th
you and
sition
I want to thank
ent Resource Expo
tu
ti
ns
Co
r
ou
ated in
event
so ably particip
highly successful
is
th
n,
ai
ag
Once
ation.
.
ion and particip
on September 14
at
er
op
co
ur
yo
use of
was possible beca
s
g people, it wa
in
et
me
om
Ro
us
the Cauc
and
As I went around
verbal exchanges
e
th
at
th
ts
r commen
evident from thei
neficial.
re greatly be
we
s
al
ri
te
ma
ce
resour
r
e future on othe
th
in
u
yo
th
wi
working
I look forward to
re.
events of this natu

Sincerely,

inia H. Knauer
esident
istant to the Pr
Special
and
Director
Consumer Affairs
U.S. Office of

Volcker
The Honorable Paul A.
Chairman
Federal Reserve Board
1
Washington, D.C. 2055
cc:

Susan Potkai

EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASH I NGTON D.C. 20503

Bulletin No. 82-6

December 23, 1981

TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT:

Apportionment of 1982 Funds Under the Further
Continuing Resolution

1. Purpose.
This Bulletin provides instructions for the
preparation and submission of requests for apportionment of
amounts appropriated under the further continuing resolution
for fiscal year 1982, P.L. 97-92.
This Bulletin is issued pur2. Background and Authority.
suant to the Antideficiency Act, section 3679 of the Revised
Statutes, as amended (31 U.S.C. 665).
OMB Bulletin No. 82-1 provided instructions on apportionment
under the first continuing resolution for 1982, P.L. 97-51.
Subsequently, the Director of OMB, in a memorandum dated
December
1981,
provided
3,
supplementary
with
guidance
respect to the apportionment of funds under the extension of
that continuing resolution, P.L. 97-85.
3.

4.


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Federal Reserve Bank of St. Louis

Rescissions.
a.

OMB Bulletin No. 82-1, Apportionment Under Continuing
Resolutions, dated October 7, 1981.

b.

Memorandum to The Heads of Executive Departments and
Agencies, subject:
Apportionment Under the Temporary
Continuing Resolution, dated December 3, 1981.

Policy.
a.

Requirement for Apportionment.
•M, .1=111

Amounts provided under this further continuing
resolution will be formally apportioned whenever
such amounts would be apportioned under a regular
appropriations
act.
Agencies
request
will
apportionment or reapportionment in accordance
with OMB Circular No. A-34, as amended by this
Bulletin.
If regular appropriations bills are enacted or if
appropriations for any project or activity are
provided
for
the
full
year,
the
amounts

2
should be apportioned under the procedures
lished by OMB Circular No. A-34.

estab-

Reapportionment of actual amounts of unobligated
balances brought forward will be requested at the
same time that the request to apportion the amounts
appropriated under this continuing resolution is
made.
For the accounts for which appropriations have been
provided until March 31, 1982, requests for apportionment that would indicate a need for supplemental
appropriations, such as a pay raise or any other
legally permitted deficiency apportionment, will
also be made at the same time as the request to
apportion the amounts appropriated under this continuing resolution.
b.

Determination
97-92.

of

appropriations

realized

under

P.L.

(1) The annualized level of appropriations provided will
be determined from the language in P.L. 97-92.
(2) Unless otherwise required by OMB, for appropriations
made available through March 31, 1982, a pro-rata
share of 51% of the annualized level of appropriaWhen apportions will be deemed to be realized.
tionment is required, the amount of appropriations
realized will be shown on line 1A of the Apportion132).
If
ment and Reapportionment Schedule (S.F.
it is determined that an amount in excess of 51% has
been realized, the agency will submit to OMB both an
S.F. 132 and a written justification in support of
must
justification
the
higher
This
figure.
demonstrate that an amount in excess of the above
percentage is appropriate.
c.


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Withholdings pursuant to the Antideficiency Act and the
Impoundment Control Act.
All amounts provided under P.L. 97-51 and P.L. 97-85
have been superseded by regular enacted appropriations
bills or by the further continuing resolution, P.L.
under
the
deferrals
97-92.
Likewise,
previous
continuing resolution and its extension are hereby
released.


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Federal Reserve Bank of St. Louis

•
For accounts in which amounts have been enacted for the
full fiscal year (including those provided in regular
enacted appropriations bills), the previous deferrals
made to preserve the option of the Congress to achieve
the President's revised (September) request are no
As is usual, these accounts will be
longer in effect.
to
apportionment
process
normal
reviewed
in
the
determine whether withholdings for other purposes should
be made and reported to the Congress in accordance with
the Impoundment Control Act.
Specifically, whenever it is determined that all or part
of any budget authority will not be needed to carry out
the full objectives or scope of programs for which
authority was provided, or whenever all or part of any
budget authority limited to a fiscal year is to be
reserved from obligation for the entire year, a proposed
Deferrals are
rescission is required to be reported.
required to be reported whenever amounts are reserved
the
or
contingency
under
Antideency
Act
for
temIS rarily withheld for other purposes.
For accounts in which amounts have been provided only
through March 31, 1982, the levels provided by the
Congress in the further continuing resolution generally
preserve the option of the Congress to achieve the
President's revised request without the need for a new
deferral report. In any event, each account should be
reviewed on a case-by-case basis to determine whether
temporary withholdings are needed or desirable for the
new period of availability (December 16, 1981 through
.ave
it is determined that
March 31,
withholdings during the new period of availability are
needed, new reports are required.
d.

Variances with OMB Circular No. A-34.
The following
requirements supersede the instructions in OMB Circular
No. A-34.
-

for
requested
through
the
Amounts
warranting
expiration of the continuing resolution will be
Appropriation
shown on line 1A, Budget authority:
realized, of the S.F. 132; and

-

Unobligated balances of amounts warranted by Treasury and apportioned under the continuing resolution
will be included on line 9.a., Unobligated balances
available (Apportioned, category A) or line 9.b.,
balances
Unobligated
available
(Apportioned,
category B) of the "Report on Budget Execution"
(S.F. 133), and not on line 9.c., Unobligated
balances available (Other balances available).

•

2

4

Agencies shall submit apportionment requests of
5. Timing.
amounts made available under this resolution to OMB not later
than December 31, 1981.
For further
6. Information Contact.
should contact their OMB examiner.
7. Sunset Review Date.
fiscal year 1982.


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This

information,

agencies

Bulletin expires at the end

David A. Stockman
Director

of

THE WHITE HOUSE

• •

WASH I•N GTO N

December 21, 19S 1

MEI1ORANDUM FOR

HEADS OF EXECUTIVE AGENCIES

FRCM:

CRAIG L. FULLER
ASSISTANT TO THE PRESIDENT
FOR CABINET AFFAIRS

SUBJECT:

Travel by Government Officials,
I•ncluding Foreign Travel

The President's Memorandum of December 16, 1381, expressed his
concern about government travel practices and costs and
directed that departments and. agencies submIt reports on
the actions that would be taken to reduce unnecessary travel
and expenses.
We are extending the deadline for submission of the report
from agencies until Ze.,brary,,_15, 19,824 so that vou will have
aTITers, develop and implement
adequate time to revieW -trav
corrective actions, and to submit the required reports.

Enclosure

HeoSciA„..h7


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a

•

•
THE WHITE HOUSE
WASHINGTON

PP

•

• •

1E:1

December 16, 1981

Cf4
'
1-

9:.

53

fiTi•
MEMORANDUM FOR THE HEADS OF
EXECUTIVE DEPARTMENTS AND AGENCIES
SUBJECT:

Travel by Government Officials,
Including Foreign Travel

Few government expenditures are more annoying to taxpayers than
travel by government officials when the travel appears not to
be necessary. I recognize that most of the $4 billion spent
each year for travel by government employees, military dependents
and patients at Veterans Administration hospitals is necessary
and fully justified. However, there are repeated instances of
travel by government officials that raise questions, both as to
whether all the travel really is essential and whether the official
involved should be away from his usual place of work at the time
of the travel. This is particularly true in the case of foreign
travel.
As we discussed at a recent Cabinet meeting, I would like to
have each of you review the travel policies and practices of
your department or agency and report back to me on steps that
you have taken to assure that excessive travel does not occur.
Please forward a report on your department's efforts to reduce
excessive travel to Craig Fuller. The report should cover both
foreign and domestic travel. Each department should address
the following areas:
1.

Documentation of the purpose for trips.

2.

Review to determine reasons for more than
one person traveling to a particular event.

3.

Review to determine the degree to which a
trip is devoted to official business versus
personal business/pleasure.

4.

Explanation of why resort meetings which may
involve unnecessary costs and raise legitimate
questions of unnecessary expenditures cannot
be avoided.

5.

Review of the extent to which meetings and
conferences are funded by contracts and grants.

ft

I would like to have your report on the findings from your
review and the changes you are making in policies and practices
by December 30, 1981.

ot,141,14,1„1,1.0
.4C//5/41:t I


k -•"Iri/Fif•feTwiftwisr,r,',
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Federal Reserve Bank of St. Louis

ir

(ITSA)

BOARD OF GOVERNORS OF THE FEDERAL IllyRVE SYSTEM

e

At

Date

2/11/82

t
To:

Catherine Mallardi

From: Janet Hart
()Per Conversation

( ) For comments and suggestions

( 1 For your information

()Phone me re attached

After consulting Joe Coyne, I called
Mr. Cook today and explained to him that
I- cause of its unique independent status,
the Board has traditionally not contributed
to this or similar reports. Mr. Cook
said that he quite understoodi that the
independent agencies had beerf asked to
contribute on a voluntary basis and that
some had done so, but it was entirely up
tI us. He seemed quite friendly. I
pointed out that we have a representative
whS attends meetings of the Consumer
Affairs Council as an observer and
reports back to us and that we find that
quite helpful.


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Federal Reserve Bank of St. Louis

4
I*

J.
E SYSTEM
THE FEDERAL RESERV
BOARD OF GOVERNORS OF
Date

1/4/82

Sandy Wolfe
To
From: Janet Hart
()Per Conversation
()For your information

stions
( / For comments and sugge
()Phone me re attached

I would suggest that we ignore
this White House request, since the
Board as an independent agency is not
subject to President Carter's order
which established the Consumer Affairs
Council and is not a member. So far
as we can determine, no request for
information came to us last year,
and we are not mentioned in their
last report to the President.


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Federal Reserve Bank of St. Louis

Jf-

•
THE WHITE HOUSE

PT

WASHINGTON

\
0
.

•

December 17, 1981
RTMENTS AND AGENCIES
PA
DE
OF
S
AD
HE
R
FO
MEMORANDUM
son
H. Knauer, Chairper
ia
in
rg
Vi
FROM:
uncil
Consumer Affairs Co
SUBJECT:

Contributions
Request for Agency
e President
to 1981 Report to th
Activities
on Federal Consumer

annual report to the
an
ng
ti
it
bm
su
be
ll
wi
umer
Early next year, I
in the field of cons
ss
re
og
pr
de
wi
nters
President on governme
entful year for consum
ev
an
en
be
s
ha
81
look
affairs. Indeed, 19
ogram, consumers can
pr
ic
om
on
ec
s
t'
en
and
Thanks to the Presid
n and interest rates,
io
at
fl
in
r
we
lo
of
forward to a future
ary government regula
ss
ce
ne
un
by
ed
en
rd
bu
to an economy less
ce to show how these
an
ch
a
s
ve
gi
rt
po
agency programs,
ic
if
tion. The annual re
ec
sp
of
s
rm
te
achieved in
ne
benefits are being
ing has occurred in li
ur
ct
ru
st
re
e
er
wh
s
particularly in area
.
stration priorities
with specific Admini
ing this report and
ar
ep
pr
in
lp
he
ur
k yo
82.
I would like to as
on by January 29, 19
ti
bu
ri
nt
co
ur
yo
ng
vi
uld
would appreciate ha
le-spaced pages wo
ng
si
10
an
th
s
es
-l
eis
t
Reports can be conc
port contain at leas
re
e
th
at
th
k
as
d
woul
be desirable. I
ions:
the following sect
structure of your
ng
fi
af
st
d
an
on
ti
1. The organiza
ghting any changes
li
gh
hi
,
ms
ra
og
pr
er
agency consum
made during 1981.
.
umer-related programs
ns
co
in
s
nt
me
sh
li
2. Chief accomp
lief
ts from regulatory re
fi
ne
be
er
um
ns
co
3. Examples of
activities.
ons
ints and agency acti
la
mp
co
er
um
ns
co
of
4. Primary areas
these.
taken to address
ers
contacts with consum
or
,
es
ti
vi
ti
ac
,
5. Major meetings
d organizations.
te
la
re
er
um
ns
co
and
how
ating to the public
tr
ns
mo
de
in
me
nefit
ll join
ed to, and will, be
I do know you wi
gn
si
de
is
m
ra
og
ve
's pr
this area, and to gi
the Administration
in
lp
he
ur
yo
r
u fo
consumers. Thank yo
mplishing--with your
co
ac
e
ar
we
at
of wh
you a better idea
am attaching a copy
I
l
ci
un
Co
s
ir
fa
er Af
help--on the Consum
DEC 2 3 1981
ing.
r November 19 meet
ou
of
s
te
nu
mi
_
e
th
of
Lo E; Eo.
Date Ack

CC:

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Federal Reserve Bank of St. Louis

Cabinet Council

Date Out

704:612_

NRJi

.4 v.

CONSUMER AFFAIRS COUNCIL MINUTES
MEETING OF NOVEMBER 19, 1981

on November 19, 1981,
The Consumer Affairs Council met
, Special Assistant to the
chaired by Mrs. Virginia H. Knauer
ice of Consumer Affairs.
Off
.
U.S
the
of
or
ect
Dir
and
President
aty Room of the Executive
The meeting took place in the Tre
Office Building, Washington, D.C.
er affairs directors
Attending the meeting were consum agencies, representatives
ive
of 20 cabinet departments and execut
and a number of invited
es,
nci
y
age
tor
ula
reg
nt
nde
epe
ind
of 15
observers and staff members.
ee Administration officials:
thr
by
sed
res
add
was
g
tin
mee
The
retary of the Treasury
Sec
ant
ist
Ass
uty
Dep
n,
nso
Joh
Dr. Manley
Assistant U.S. Trade
rs,
nde
Sau
ven
Ste
Mr.
;
icy
Pol
ic
for Econom
, and Intergovernmental
lic
Pub
l,
ona
ssi
gre
Con
for
ve
ati
Represent
Assistant to the President,
l
cia
Spe
sh,
ebu
Ros
es
Jam
Mr.
Affairs; and
Private Sector Initiatives.
on
ce
For
k
Tas
or,
ect
Dir
ive
and Execut
actions within his sphere of
Each speaker related policies and
President's program
the
of
act
imp
the
ing
lyz
ana
ty,
responsibili
ons from attendees.
on consumers, and answering questi
order and extended a
Mrs. Knauer called the meeting to
entatives. She noted that
special welcome to new CAC repres
tings with agency representhe recently completed small group mee h other better and
w eac
tatives helped people to get to kno
actions members are taking
produced a clearer idea of specific
and the problems they face.
orities of the Reagan
Mrs. Knauer then discussed the pri
She said that the emphasis
Administration's consumer program.
ng --changing away from direct
ngi
cha
is
n
tio
tec
pro
er
sum
con
of
s more commonsense marketFederal policing of industry toward
while we will not have
t
tha
ed
not
She
s.
che
roa
app
place
ketplace where it is not
government intrusion into the mar
act forcefully to protect
justified, the Administration will
areas where the consumer cannot
al
tic
cri
se
tho
in
er
sum
con
the
e
information or expertise to mak
the
s
ses
pos
to
ed
ect
exp
m
be
(Text of remarks available fro
n.
tio
ina
erm
det
te
ria
rop
app
an
1009 Premier Building, Washs,
air
Aff
er
sum
Con
of
ice
Off
U.S.
ington, D.C. 20201.)
t consumer representatives
tha
s
way
sed
cus
dis
uer
Kna
.
Mrs
services by encouraging agency
ncy
age
of
y
lit
qua
the
e
can improv
sensitive and understanding
a
in
lic
pub
the
h
wit
l
dea
staffs to
procedures and eliminate
fy
pli
sim
to
tle
bat
the
g
way; joinin
ork; assuring that citizens
erw
pap
and
ns
tio
ula
reg
unnecessary


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Federal Reserve Bank of St. Louis

page 2

doing; and improving
are informed about what agencies are w of consumer concerns.
rs kno
complaint systems so that manage
ative programs with business
per
coo
of
ion
mat
for
the
ed
urg
She
es and consumer publications.
enc
fer
con
st
-co
low
of
use
the
and
t agency heads would soon be
tha
ees
end
att
ed
orm
inf
o
als
She
report to the President on
ual
ann
her
to
e
but
tri
con
to
ed
ask
government-wide consumer efforts.
ional Consumers Week,
Finally, Mrs. Knauer discussed Nat 2. The emphasis of
May 1, 198
to be held on April 25 through
and economic education. She
er
sum
con
on
be
l
wil
ty
ivi
act
this
k Task Force has been
Wee
ers
sum
Con
al
ion
Nat
a
t
tha
said
n Mohr of the U.S. Office of
established, chaired by Dr; Lillia
mittee's first meeting will
com
the
t
tha
and
s,
ir
fa
Af
er
sum
Con
be on December 3, 1981.
•

uced the three
Following her remarks, Mrs. Knauer introd
h her.
speakers who shared the program wit
ant Secretary of the
Dr. Manley Johnson, Deputy Assist the President's economic
cussed
Treasury for Economic Policy, dis
for consumers. He said the
ts
efi
ben
ed
ect
exp
its
and
m
progra
ted problems of inflation and
ela
err
int
the
ses
res
add
m
gra
pro
a savings -oriented, not conis
s
thi
le
Whi
es.
rat
st
ere
int
is not anti-consumer. Rather
it
m,
ra
og
pr
ted
ien
-or
on
pti
sum
will produce more real income
it
e
aus
bec
mer
nsu
-co
pro
it is
chase price of goods and services.
pur
ve
ati
rel
the
uce
red
and
ce the 1930's have stimulated the
sin
es
ici
pol
t
men
ern
gov
Past
anced through the purchase of
fin
ng
ndi
spe
t
ici
def
by
y
econom
Federal Reserve. The result has
the
by
s
tie
uri
sec
t
men
govern
ent and inflation --which would
oym
mpl
une
igh
--h
on
ati
gfl
been sta
ent's program by real economic
sid
Pre
the
er
und
ed
lac
be rep
growth.
s:
program had four primary component
the
t
tha
d
sai
n
nso
Joh
Dr.
urn of resources to the private
ret
a
and
ng
ndi
spe
l
era
reduced Fed
s and investment; monetary
ing
sav
for
s
ive
ent
inc
sector; tax
rates; and regulatory reform
st
ere
int
n
dow
ng
bri
to
restraint
consumer goods and services.
ing
duc
pro
of
ts
cos
the
to reduce
sures would stimulate the economy
mea
se
the
d
sai
n
nso
Joh
Dr.
s. Because of reduced income
tie
uni
ort
opp
job
e
mor
e
and produc
willing to earn additional
e
mor
be
l
wil
ple
peo
s,
tax rate
st -bearing savings accounts.
ere
int
o
int
ey
mon
put
to
income and
nces for plant and equipment,
owa
all
ion
iat
rec
dep
g
sin
By increa
l be encouraged. Dr.
wil
ry
ust
ind
by
ts
men
est
new plant inv
not bear fruit as soon as
l
wil
m
gra
pro
the
t
tha
ed
Johnson add
dicted a mild recession
pre
had
on
ati
str
ini
Adm
expected. The
n expected for higher
tha
ger
lon
k
too
it
but
,
early in 1981
economy. This shifted the
interest rates to affect the further into the future. We now
tle
anticipated recovery a lit
latter part of 1982 extending
the
in
ry
ove
rec
id
rap
expect to see
Administration is encouraged
the
t
tha
ed
add
•He
out through 1985.
lation presently going down.
to see interest rates and inf

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Federal Reserve Bank of St. Louis

•

A-

.

page 3

istant U.S. Trade Representative
Next, Mr. Steven Saunders, Ass
ergovernmental Affairs, discussed
Int
and
lic
Pub
l,
ona
ssi
gre
Con
for
policies on consumers. Mr.
de
tra
on
ati
str
ini
Adm
of
act
imp
the
r Brock, U.S. Trade RepreSaunders noted that in July, Ambassado
U.S. trade policy statement
st
fir
the
ed
lat
icu
art
,
ive
tat
sen
tement available from U.S.
sta
of
xt
(Te
II.
War
ld
Wor
ce
sin
9 Premier Building, Washington, ,
100
s,
air
Aff
er
sum
Con
of
ice
Off
that for exports to gain, strong
d
sai
rs
nde
Sau
Mr.
)
01.
202
.
D.C
rican economy must occur so
Ame
the
in
wth
gro
y
nar
tio
fla
non-in
t and re -tooling would occur
men
est
inv
l
ita
cap
erm
g-t
lon
t
tha
within industry.
trade has become much more
Mr. Saunders said that foreign
n
years. Imports have more tha
ent
rec
in
.
U.S
the
to
ant
ort
imp
t exports, we cannot pay
hou
Wit
rs.
yea
10
t
las
the
in
d
double
because conservation cannot
ce,
tan
ins
for
ls,
bil
eum
rol
our pet
ce trends.
keep up with inflationary OPEC pri
additional elements of
l
era
sev
ed
lyz
ana
rs
nde
Sau
Mr.
export disincentives,
sed
mpo
f-i
sel
ng
uci
red
:
icy
trade pol
by Americans working
ned
ear
ome
inc
on
tax
ff
sti
a
as
such
ating to engineering
rel
s
ort
exp
t
los
in
ing
ult
res
abroad
de laws and insisting that
tra
ing
orc
enf
ly
ive
ect
eff
ts;
projec
reciprocated; providing
be
rs
tne
par
g
din
tra
to
en
rights giv
readjustments by domestic
l
ura
uct
str
to
s
che
roa
app
ive
effect
foreign competition; and
industries adversely affected by
at home and abroad,
rs
rie
bar
t
men
est
inv
and
de
tra
ng
reduci
especially non -tariff barriers.
footwear industry case
ent
rec
the
sed
cus
dis
rs
nde
Sau
Mr.
additional relief
for
als
pos
pro
ed
ect
rej
ent
sid
Pre
where the
his opinion, American
in
t
tha
d
sai
He
ry.
ust
ind
ic
est
for dom
because they have
ely
cis
pre
y
lit
qua
or
eri
sup
of
e
shoes wer
He encouraged consumer
ts.
duc
pro
n
eig
for
h
wit
e
pet
com
had to
perspective to trade
representatives to bring a consumer
es and noted that so
nci
age
ir
the
in
ter
oun
enc
y
the
questions
we will be aiding the
s,
ort
ing
exp
and
exp
in
d
cee
suc
far as we
that consumer groups
ed
add
He
m.
gra
pro
ic
nom
eco
's
President
ion to trade legislation
usually do not pay enough attent
because it is so arcane.
cial Assistant to the
Finally, Mr. James Rosebush, Spe
tor
or, Task Force on Private Sec
President and Executive Direct
He cited the President's
Initiatives, addressed the group.
ouraging the return of social
dedication to inspiring and enc
He added that an aim of the
responsibility to localities.
m was to help restore the
gra
pro
es
tiv
tia
ini
tor
sec
e
privat
private sector responsibiand
lic
pub
n
wee
bet
e
anc
bal
proper
lities.
m would attempt to identify
gra
pro
the
d
sai
sh
ebu
Ros
Mr.
ld
tor initiative and wou
sec
e
vat
pri
to
rs
rie
bar
y
regulator

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page 4

urge people to do more in localities to encourage leadership.
He said the Administration will not abandon its social responsibilities but would seek better solutions. He noted that in
such areas as renovation of low-cost housing the private
sector may often give more satisfying solutions to local
problems than government and that the program would encourage
the replication of models that have worked. He said that
high expectations exist for the solution of social problems. .
This is evident in the consumer area where people believe that
the problems deserve to be solved.
Mr. Rosebush emphasized that the program is not asking
the private sector to fill funding gaps resulting from
budgetary reductions but to seek better ways of doing things.
He said the President would be speaking out more in this area
and would highlight examples for replication. The program
will also be coordinated with other areas of Administration
policy.
Mr. Rosebush noted that names of the 40 members of the
Task Force on Private Sector Initiatives will be announced
on December 2 and that federal agencies will participate in
identifying impediments to innovation in their areas. He
said that the business community will not be pressed to
participate but rather will be helped to see how addressing
the interest of stockholders, employees and residents of
communities is to their advantage. He said that the biggest
incentive for business will be the fact that the American
people are watching to see what the results of their efforts
will be.
Mrs. Knauer conducted a brief discussion relating to the
program before closing the meeting. It was decided to include
Ambassador Brock's trade policy statement, as well as USOCA's
new directory of toll-free telephone numbers as attachments
to the minutes. It was also decided to explore continuation
of the agency small group meetings that have been conducted
by Mrs. Knauer in her office for general discussion and mutual
sharing of ideas.
The meeting was then adjourned.


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•

•

6408
THE WHITE HOUSE
WASHINGTON

December 17, 1981

/4&‘10RANDUM FOR THE VICE PRESIDENT
THE SECRETARY OF STATE
THE SECRETARY OF THE TREASURY
THE SECRETARY OF DEFENSE
L2
THE ATTORNEY GENERAL
THE SECRETARY OF THE INTERIOR
THE SECRETARY OF AGRICULTURE
THE SECRETARY OF COMMERCE
THE SECRETARY OF LABOR
THE SECRETARY OF HEALTH AND HUMAN SERVICES
THE SECRETARY OF HOUSING AND URBAN DEVELOPMENT
THE SECRETARY OF TRANSPORTATION
THE SECRETARY OF ENERGY
THE SECRETARY OF EDUCATION
THE COUNSELLOR TO THE PRESIDENT
THE DIRECTOR, OFFICE OF MANAGEMENT AND BUDGET
THE DIRECTOR OF CENTRAL INTELLIGENCE
THE CHIEF OF STAFF TO THE PRESIDENT
THE DEPUTY CHIEF OF STAFF TO THE PRESIDENT
THE ASSISTANT TO THE PRESIDENT FOR NATIONAL
SECURITY AFFAIRS
THE ASSISTANT TO THE PRESIDENT FOR POLICY DEVELOPMENT
THE ASSISTANT TO THE PRESIDENT FOR CABINET AFFAIRS
THE ASSISTANT TO THE PRESIDENT AND DEPUTY TO
THE CHIEF OF STAFF
THE CHAIRMAN, JOINT CHIEFS OF STAFF
THE DIRECTOR, OFFICE OF SCIENCE AND TECHNOLOGY POLICY
THE ADMINISTRATOR OF GENERAL SERVICES
THE ADMINISTRATOR OF VETERANS' AFFAIRS
THE ADMINISTRATOR, ENVIRONMENTAL PROTECTION AGENCY
THE DIRECTOR, FEDERAL EMERGENCY MANAGEMENT AGENCY
THE POSTMASTER GENERAL
THE DIRECTOR OF SELECTIVE SERVICE
THE CHAIRMAN OF THE BOARD OF GOVERNORS OF THE
FEDERAL RESERVE SYSTEM
THE CHAIRMAN, FEDERAL COMMUNICATIONS COMMISSION
THE DIRECTOR, OFFICE OF PERSONNEL MANAGEMENT
SUBJECT:

Emergency Mobilization Preparedness Board

You are aware of the top priority that this Administration has
given to strengthening our national defense. We are making
important progress now in improving our armed forces. One of
the most compelling tasks still facing us is the development


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2

of a credible and effective capability to harness the
mobilization potential of America in support of the armed
forces, while meeting the needs of the national economy and
other civil emergency prenaredness requirements. With the
establishment today of the Emergency Mobilization Preparedness
Board, I am formalizing my commitment to achieving this objective.
In August, I instructed the Director of the Federal Emergency
Management Agency to proceed with the establishment of eleven
functional Working Groups and a coordinating Secretariat. The
establishment of the Board is the final step in the development
of the structure through which to attain our objectives.
Because of the vital contribution that this effort will make
to national security, I have directed that the Assistant to
the President for National Security Affairs shall be Chairman
of the Board. The Board will consist of senior officials of
major federal agencies, each of whom will hold the rank of
deputy secretary or undersecretary. The Board has the authority
to resolve mobzation preparedness issues within the
framework of current Administration policy. Any issue which
cannot be resolved through this process will be referred to
the National Security Council for resolution and Presidential
decisiSn.
The Board is to prepare for my review a draft Presidential
decision document to include a statement of national policy
on emergency mobilization preparedness and a plan of action
consistent with this policy. Both are to reflect an
integration of military and civilian objectives and capabilities,
and to specify the level of resources required to attain the
Administration's objectives.
These materials are to be developed in accordance with the
attached operational guidance.
When a coordinated National Security Decision Directive is
ready, Presidential Directive NSC-57 (Mobilization Planning)
will be rescinded.
#4•1645410%-.‘R54•4101"

Attachment

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OPERATIONAL GUIDANCE FOR EMERGENCY MOBILIZATION PREPAREDNESS

OBJECTIVE
The objective of the emergency mobilization preparedness
effort is an improved national capability to respond to
major peacetime and wartime emergencies. Associated with
this objective are the following principal goals:
To produce a Presidential statement of national
policy on emergency mobilization.
To develop a plan of action to improve emergency
mobilization preparedness consistent with this
policy.
POLICY
The proposed policy on national emergency mobilization
preparedness shall be consistent with the Administration's
policies for the economy and national defense. It should,
call for preparedness programs and activities that will
provide for the maximum civilian contribution to the
military operations which may be required to cope with the
emergencies for which the Department of Defense is now
preparing as well as for the continuation of essential
civilian services. It shall also provide for effective
utilization of military resources to assist civilian
authorities in responding to peacetime and wartime
emergencies.
The proposed policy and plan for national emergency
mobilization preparedness should be formulated in light
of the fiscal constraints operative through FY 83.
Improvements in our preparedness capabilities should be
accomplished through more effective use of existing
resources and through their reallocation from less
important programs. Individual agencies will be
responsible for implementing the plans and programs.
After consultation with the Office of Management and
Budget, periodic assessments on strengths and limitations of
each agency's plans and programs will be prepared by the
EMPB. These assessments will be used for future planning
purposes.

•

•

2

•

STRUCTURE
THE EMERGENCY MOBILIZATION PREPAREDNESS BOARD

Chairman:

The Assistant to the President for National
Security Affairs

Membership:
Department of State
Department of Treasury
Department of Defense
Department of Justice
Department of Interior
Department of Agriculture
Department of Commerce
Department of Labor
Department of Health &
Human Services
Department of Housing &
Urban Development
Department of Transportation

Department of Energy
Department of Education
Office of Management & Budget
Central Intelligence Agency
National Security Council Staff
Office of Policy Development
Organization of the Joint Chiefs
of Staff
Office of Science & Technology Policy
Federal Emergency Management Agency
Office of Personnel Management
Deputy Counsellor to the President

And such others as the President may designate from time to time.
Representatives will be at the Deputy Secretary/Under Secretary
level.

Functions
o

Formulation of recommendations concerning policy for
emergency mobilization preparedness.

o

Development of policy guidance documents for working
groups and agencies to implement approved policies and
plans of action.
Resolution of mobilization preparedness issues within
the framework of current Administration policy.

Tasks
o

Formulation for Presidential review of a proposed statement
of national policy on emergency mobilization preparedness.

o

Development of a recommended plan of emergency mobilization
preparedness improvements consistent with the proposed
statement of policy.


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Federal Reserve Bank of St. Louis

•

3

•

WORKING GROUPS

Agency Chairman

Area
Economic Stabilization and
Public Finance
Military Mobilization
Emergency Communications
Law Enforcement and Public
Safety
Food - Agriculture
Industrial Mobilization
Human Resources
Social Services
Health
Government Operations
Civil Defense

Department of Treasury
Department of Defense
Departments of Defense/Commerce
Department of Justice
Department of Agriculture
Department of Commerce
Department of Labor
Department of Health & Human
Department of Health & Human
Federal Emergency Management
Federal Emergency Management

Services
Services
Agency
Agency

Membership
Working Group membership will be determined by each Working Group
Chairman, subject to approval of the Board. The Chairman of each
Working Group will be at the Assistant Secretary level or equivalent.
Agency representatives to the Working Groups will be at the Deputy
Assistant Secretary level or higher.
Functions
o

Provide a mechanism for interdepartmental coordination of
emergency mobilization policies and plans.

o

Advise the Board on national policy for emergency mobilization
preparedness.

o

Advise the Board on activities to be included in the plan of
action to improve emergency mobilization preparedness.

o

Assist the Board in monitoring and assessing the
implementation of guidance on policy and the plan of
action.

o

Report to the Board emergency mobilization preparedness
measures undertaken by member agencies.

Policy
Due to the fiscal constraints through FY 83 the Working Groups are
to concentrate on the identification of preparedness measures that
will enable the government to make more effective use of existing
national resources. Therefore the Groups should give attention to
the following:


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4

•

o

Clarification and rationalization of the emergency
mobilization roles, responsibilities and authorities
of Federal agencies.

o

Improvement in mobilization response procedures.

o

Development of measures to facilitate the smooth
transition from routine to emergency operations.

o

Attainment of better coordination between civilian
and military mobilization planners.

Initial Tasks
o

Identify emergency mobilization preparedness activities
programmed by agencies in FY 82 and 83.

o

Determine the resources devoted to these activities in
FY 82 and 83.

o

Prepare an inventory of legislation/regulations impacting
on emergency mobilization capabilities subject to approval
of the EMPB.

SECRETARIAT

Chairman
The Secretariat will be chaired by a senior official of FEMA,
who will be designated by the Director of FEMA and will be
referred to as the Executive Secretary of the EMPB.
Membership
Members of the Secretariat will come from FEMA and other Federal
agencies represented on the Board (detailees). The Executive
Secretary will select the members and determine the proper mix
of FEMA and other agency representatives.
Functions
o

Provide staff support to the Chairman and members of
the EMPB.

o

Coordinate activities of the Working Groups.

o

Provide a liaison between EMPB and the Working Groups.

1)41<00alt*


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Federal Reserve Bank of St. Louis

•

THE WHITE HOUSE
WASHINGTON

December 16,1981
um

MEMORANDUM FOR THE HEADS OF
EXECUTIVE DEPARTMENTS AND AGENCIES
SUBJECT:

rri

Travel by Government Officials,
Including Foreign Travel

oying to taxpayers tnn
Few government expenditures are more ann
travel appears not to
travel by government officials when the
the $4 billion spent
be necessary. I recognize that most of
ees, military dependents
loy
emp
t
men
ern
gov
by
vel
tra
for
r
yea
each
on hospitals is necessary
and patients at Veterans Administrati
repeated instances of
and fully justified. However, there are
se questions, both as to
travel by government officials that rai
ential and whether the official
whether all the travel really is ess
al place of work at the time
usu
his
m
fro
y
awa
be
uld
sho
ed
olv
inv
true in the case of foreign
rly
ula
tic
par
is
s
Thi
.
vel
tra
the
of
travel.
t meeting, I would like to
ine
Cab
ent
rec
a
at
sed
cus
dis
As we
vel policies and practices of
have each of you review the tra
report back to me on steps that
your department or agency and
t excessive travel does not occur.
you have taken to assure tha
r department's efforts to reduce
Please forward a report on you
The report should cover both
.
ler
Ful
ig
Cra
to
vel
tra
excessive
Each department should address
foreign and domestic travel.
the following areas:
1.

trips.
Documentation of the purpose for

2.

more than
Review to determine reasons for
r event.
one person traveling to a particula

3.

4.

5.

which a
Review to determine the degree to
ss versus
trip is devoted to official busine
personal business/pleasure.
gs which may
Explanation of why resort meetin
se legitimate
involve unnecessary costs and rai
res cannot
questions of unnecessary expenditu
be avoided.
ch meetings and
Review of the extent to whi
grants.
conferences are funded by contracts and

on the findings from your
ort
rep
r
you
e
hav
to
e
lik
I would
in policies and practices
ing
mak
are
you
s
nge
cha
the
review and
by December 30, 1981.


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Federal Reserve Bank of St. Louis

S
C)

4.444,444..•

W/1
4//e


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Federal Reserve Bank of St. Louis


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Federal Reserve Bank of St. Louis

EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503

DEC

3 1981

M-82-1
MEMORANDUM TO THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES

FROM:

David A. Stockman
Director

SUBJECT:

Apportionment of Funds Under the Temporary
Continuing Resolution

OMB Bulletin No. 82-1 provided instructions for apportionment
under continuing resolutions. This memorandum provides
supplementary guidance with respect to the apportionment of
funds under the temporary continuing resolution (P.L. 97-85).
General Policy
During the period in which P.L. 97-85 is in effect (i.e.,
through December 15, 1981 or until regular appropriations
bills are enacted, whichever comes first), unless otherwise
required by OMB, the appropriations and funds made available
under the resolution and its predecessor (P.L. 97-51) are
hereby apportioned, subject to these guidelines:
(1)

In determining the total of appropriations realized
under P.L. 97-85 and P.L. 97-51, a pro-rata share of
21 percent of the annualized level of appropriations
provided will replace the 14 percent pro-rata share
that was deemed to be realized (either formally or
automatically) under P.L. 97-51.

(2)

In those instances where apportionment documents were
approved by OMB indicating that appropriations
realized under P.L. 97-51 exceeded 14 percent, the
appropriation realized shall equal 150 percent of the
amount realized under P.L. 97-51 (not to exceed the
total annualized amount available under the resolution). In the event that apportionment under this
150 percent formula would indicate a subsequent need
for supplemental appropriations, your staff should
contact your OMB representative for further
guidance.

For illustrations of these formulae, see the Attachment.

•

•
Attachment

COMPUTATION OF APPROPRIATIONS
REALIZED UNDER P.L. 97-85

Example A (Guideline 1; 14% pro-rata share realized under P.L.
97-51.)
(1)
Annualized
Appropriations
available under
P.L. 97-85
$150 M

(2)

Pro-rata
share

(3)
Appropriations
realized under
P.L. 97-85

21%

Example B (Guideline 2; amount realized under P.L. 97-51
exceeded a 14% pro-rate share.)


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(1)
Annualized
appropriations
available under
P.L. 97-85

(2)
Appropriation
realized under
P.L. 97-51
$40 M
(equal in this
example to 20
percent of the
annualized
amount provided
by P.L. 97-51)

(3)
Appropriations
realized under
P.L. 97-85
$60 M
(150% of
column 2)

Ili

v4.-777.,
A

III

v

PRESIDENT'S COMMISSION ON EXECUTIVE EXCHANGE
THE WHITE HOUSE

1/3
urn

C.0-4

November 12, 1981

ok••

•••
•

• -)

Zr.

/MC

MEMORANDUM FOR THE HEADS OF DEPARTMENTS & AGENCIES
;:
JAMES A. BAKER, III, A:tr
CHIEF OF STAFF

FROM:

A/

SUBJECT:

The President's Executive Exchange Program

There is increased need for understanding between government
and business, and The President's Executive Exchange Program
is an excellent vehicle through which to fulfill this need.
It arranges a one-year exchange in the opposite sector for
outstanding mid-level career executives from the Federal
Government and from private industry.
The President has asked me to transmit the following to you
regarding your organization's participation in the Executive
Exchange.
•

Seek nomination of high-potential candidates for
participation from within your department or agency.
Nominations are due to the President's Commission
on Executive Exchange on March 1.

▪

Host executives from business within your organization.
The executives should report to the highest possible
level, preferably on your personal staff. Assignments
generally begin in September.

•

In addition, in order to meet your immediate needs, the
Commission is initiating a year-round program to fill
key positions as they become vacant. Candidates for
such positions, with backgrounds tailored to your
specific needs, will serve for one year.

June Walker, Executive Director of the Commission, will be
contacting you shortly to discuss your department's participation.
As you know, the President strongly supports this program. Our
goal is to have dual participation by each department and agency.


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Post Office Box 14179

WASHINGTON. D.C. 20044

:202,

395-4616

(14(4.

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S
THE WHITE HOUSE
ks:1

/

WASHINGTON

nf•

/7: t•

November 16, 1981

MEMORANDUM FOR THE HEADS OF
DEPARTMENTS AND AGENCIES

1)1-1

1/4•2

One of the most important promises made by this Administration
is our pledge to seek the advice and counsel of organized labor
on public policy issues.
Through the years, the American labor movement has played a
major role in the American economic miracle. Unions are among
our most valued institutions and serve as some of our best
examples of participatory democracy. I want to ensure that
their views are fully heard and considered by my Administration.
Throughout last year's election campaign, in meetings with
representatives of organized labor, I noted my own labor
background and frequently noted that while some areas of
disagreement may exist between us, my Administration would
be anxious to hear and carefully consider their views.
You should adopt such an open-door policy towards organized
labor and where appropriate give full consideration to
organized labor's interest and concerns.
bor, as this Administration's
I am asking the Secretary of
primary intermediary with labor groups, to keep informed on
the policy issues that cover labor in your departments anci
agencies. I would also hope that you will keep him fully
informed on those issues.


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cn--1A-P(Ik

THE WHITE HOUSE

a‘:

WASHINGTON

November 12, 1981

MEMORANDUM FOR HEADS OF DEPARTMENTS AND AGENCIES
SUBJECT:

1983 Budget

final decisions
During the next six weeks, I expect to make
I must submit
on nearly all aspects of the 1983 budget that
reflect my firm
to the Congress in January. This budget will
reduce the
commitment to hold down government spending and
and governmentserious adverse effect that government spending
economy.
stimulated borrowing is having on the national
ings for 1983
In September, you were advised of the outlay ceil
or agency for the
and 1984 that I approved for your department
eSt that you
purpose of guiding the development of the requ
Budget. There
have submitted to the Office of Management and
be possible for
will be very few, if any, cases where it will
cases, it will
us to exceed those outlay ceilings. In some
be necessary to go even lower.
g your requests,
The Office of Management and Budget is reviewin
e reviews.
and you will begin receiving the results of thes
if you find
I hope that there will be very few appeals but,
ld submit that
that an appeal is absolutely necessary, you shou
of the initial
appeal within 72 hours of the time you are notified
his staff to
decision. I have instructed Dave Stockman and
.
work with you to resolve as many appeals as possible
the Budget
If some unresolved issues remain, I will look to
ing of Ed
Review Board that I established last July (consist
you to consider
Meese, Jim Baker and Dave Stockman) to meet with
to submit any
any remaining appeal. You should be prepared
hours after
matter unresolved at that level to me within 24
you are advised of the Board's decision.
size and cost of
We have made good progress in bringing the
way to go. Your
government under control, but we have a long
y appreciated.
continued cooperation in this effort is sincerel

14


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Federal Reserve Bank of St. Louis

•

EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503

OFFICE OF FEDERAL
PROCUREMENT POLICY

MEMORANDUM TO:
FROM:
SUBJECT:

41

NOV 10

Head of Executive D

artments and Agencies

oryi d E. Sow e
Changes to the Federal Procurement Data System

um dated
The Administrator for Federal Procurement Policy, by memorand
rement Data System
February 3, 1978, (Enclosure 1) established the Federal Procu
ory Board is
(FPDS) and the FPDS Policy Advisory Board. The FPDS Policy Advis
in addition to any
composed of representatives of the major procuring agencies,
sed additions,
other agency desiring representation, and is charged to consider propo
System and make its
deletions, or other changes to the Federal Procurement Data
recommendations to the Administrator for Federal Procurement Policy.
ded changes to
Enclosure 2 contains the FPDS Policy Advisory Board's recommen
P.L. 96-83,
the FPDS. Pursuant to the authority of P.L. 93-400, as amended by
istration, as
these changes are hereby established. The General Services Admin
Federal
executive agent of the OFPP will implement these changes through its
Procurement Data Center.
Enclosures

.••••••


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Federal Reserve Bank of St. Louis


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Federal Reserve Bank of St. Louis

•

EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE Or MANAGEMENT AND BUDGET
WASHINcioN. D.C. 20503

OFF ICE OF FEDERAL
PROCUREMENT POLICY

FFR 3 1978

MEMORANDUM FOR HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
Subject:

Establishment of the Federal Procurement Data System

rator for
Pursuant to the authority vested in the Administ
st 30,
Federal Procurement Policy by Public Law 93-400, Augu
ent
1974, there is hereby established the Federal Procurem
00,
Data System (FPDS). Section 6(d)(5), Public Law 93-4
Policy
requires the Administrator for Federal Procurement
to establish a system for collecting, developing, and
unt the
disseminating procurement data which takes into acco
private.
needs of the Congress, the executive branch, and the
sector.
utive
The Department of Defense is designated as the exec
agent of the Office of Federal Procurement Policy to
Systen,
establish and operate the Federal Procurement Data
including a Federal Procurement Data Center.
will
A FPDS Policy Advisory Board is established which
ral
operate under the chairmanship of the Office of Fede
advisory
Procurement Policy and will function in a policy
The
capacity on Federal Procurement Data System matters.
Departments of Energy; Agriculture; Commerce; Defense;
sportation;
Interior; Health, Education, and Welfare; Tran
Aeronautics
and the General Services Administration; National
nistration are
and Space Administration and Veterans Admi
to serve
requested to designate an official representative
Board. In addition, che
as a member of the Policy Advisory
er will be
Director of the Federal Procurement Data Cent
representation on
Board member. Any other agency desiring
er. It is requested
the Board may also designate a memb
made to the Administrator
that each acency designation be
for Federal Procurement Policy by February 17, 1978.
d will meet at the call of the
The FPDS Policy Advisory Boar
additions, deletions, or
Chairman to consider proposed
Procurement Data System and
other changes to the Federal
Administrator for Federcs.1
the
to
ons
dati
mmen
reco
make its
Procurement Policy.
Enclosure (1)

2

I


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Federal Reserve Bank of St. Louis

r
s enclosed fo
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Mr. Will
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February 17
ulations, Of
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Enclosure
4

The FPDS action items discussed below were formally passed by the Policy
led
Advisory Board and approved by OMB/OFPP on October 22, 1981. Detai
implementation plans will be issued by the FPDC as appropriate.
FOREIGN TRADE DATA: Item 27C on the SF-279 is being revised to read
, or grown in a
"Country of Manufacturer." If the product is manufactured, mined
067 of that
foreign country or U.S. outlying area, enter the code from NBS-LC-1
rmed by a foreign
country/area. In the case of a service - if the service is perfo
from NBScontractor (including U.S. outlying area contractors) - enter the code
mined, or grown in
LC-1967 of that country/area. If the product is manufactured,
is performed
the U.S.A. (the 50 states and the District of Columbia), or the service
by a U.S. contractor, leave these boxes blank.
s (SF-279) by July
Effective Date: The Data Center plans to distribute revised form
FPDC with their
1, 1982. Reporting agencies will begin reporting this data to the
first quarter FY 83 submission (due to FPDC by February 15, 1983).
ct, summarize at the
SUBCONTRACTING DATA: Reporting agencies will colle
quarterly for
agency level, and submit the following data elements to the FPDC
cts":
"other than commercial products" and annually for "commercial produ
1.

code.
Agency name and the four-digit agency organization designation

2.
3.

The applicable report period.
Agency totals for Items 9-13 from the SF-295.

4.

t period.
The total number of prime contractors reporting for the repor

5.

for the fiscal
The total number of unique prime contractors reporting
year-to-date.

e form each quarter (preferably
This data will be submitted to the FPDC on a singl
er when an additional form
in the format of the SF-295), except in the fourth quart
These
products" will be required.
for the annual report on "commercial
wing the end of each
subcontracting reports will be due to the FPDC 45 days follo
following the end of the fourth
quarter for the first three quarters and 60 days
utility of Part III of the SF-281.
quarter, each fiscal year. This data negates the
Therefore, this reporting requirement will be rescinded.
submitting this data to the FPDC
Effective Date: Reporting agencies will begin
by February 15, 1982). Part III of the SFwith first quarter FY 82 (due to FPDC
quarter FY 82.
281 is rescinded effective with first
several revisions in their edits in order to
FPDS EDITS: The FPDC has made
checked. The Center plans to make edit
ensure that only "essential" data is being


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Federal Reserve Bank of St. Louis

Enclosure (2)

2

reviews an on-going process and invites suggestions and/or comments regarding the
FPDS edits. Information regarding current FPDS edits can be obtained directly
from the Data Center.
Effective Date: The FPDS policy has been, and remains to be, that any record
which fails to pass all edits will be rejected and must be corrected and resubmitted by the reporting activity.
REPORTING DEADLINES: The deadlines for submitting data to the FPDC are 45
days following the end of the first, second, and third quarters and 60 days following
the end of the fourth quarter. The FPDC will be enforcing these deadlines.
Additionally, a 30-day period for error correction (beginning with FPDC's
notification to reporting agencies of their errors) will be adhered to. Any data
submitted to FPDC late, but within the error correction period, will be accepted
only if it does not adversely impact the FPDC's processing schedule. A "report
card" detailing each agency's reporting performance for that quarter will be
published in the FPDC standard report. Performance to be measured will include
each agency's total dollars reported, total valid dollars, the percent valid, and total
invalid dollars. Any data not submitted or errors not corrected within the
established timeframes must be submitted/re-submitted to the FPDC by the
agency in the next report period with their regular quarterly submission.
Effective Date: The procedures/policies set forth above will be implemented
beginning with the first quarter of FY 82.
provide
WOMEN-OWNED BUSINESS DATA: The SF-281, Part II, is being revised to
for collection of Women-Owned Business data (number of actions and net dollar
amount).
281) to all
Effective Date: The FPDC plans to distribute revised forms (SFreporting agencies by July 1, 1982. Agencies will begin reporting this data to the
FPDC in the first quarter of FY 83 (due to the FPDC by February 15, 1983).
AWARDS UNDER ANOTHER AGENCY'S CONTRACT: The SF-279, Item 14, Code
Schedules."
6 is being revised. The term "GSA Schedule" replaces "Federal Supply
The SF-281, lines 6, 6a, and 6b are being revised to reflect the following changes:


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Line 6 - "Orders Under Indefinite Quantity Contracts and BOA's" is being
changed to "Procurement Under Another Agency's Contracts."
Line 6a - "Federal Supply Schedules" is being changed to "GSA Schedules."
Line 6b - "Other Indefinite Quantity Contracts" is being changed to "Another
Agency's Contracts."

SF-281)
Effective Date: The FPDC plans to distribute revised forms (SF-279 and
by July 1, 1982.
on action date
ACTION DATE: All FPDS standard reports will be generated based
d in
rather than the current report period concept. This means that data containe
ummated during
the standard reports will reflect only those contract actions cons
uce special
the applicable period. The FPDC will have the capability to prod
reports by action date or report period.
standard reports by
Effective Date: The FPDC plans to begin generating the
action date with their first quarter FY 82 reports.
The FPDC will no longer maintain an audit trail of all
AUDIT TRAIL:
er, only the latest
corrections/changes made to records by reporting agencies. Rath
base. This will enable
record/correction submitted will be maintained in the data
ract action so that
the FPDC to "roll-up" all records pertaining to the same cont
will be given a printonly a single correct record will exist in the FPDS. Agencies
so that each reporting
out detailing all corrections/changes made to their data
The FPDC also plans to
agency can maintain a hardcopy audit trail of revisions.
eby corrections will be
simplify the current reversing/correcting procedure wher
currect requirement of
accomplished through a single submission, rather than the
submit both forms to
two forms for each change. Agencies continuing to
correct/change a record will also be accommodated.
changes
The FPDC plans to implement/accommodate the
Effective Date:
data submission.
discussed above commencing with first quarter FY 82
RDS, AND COMPLETION
AFFIRMATIVE ACTION, COST ACCOUNTING STANDA
being designated for "agency
DATE: Items 13a, 13b, 25, and 26 on the SF-279 are
FPDC. Agencies can either
use only" and will no longer be collected by the
blank. The FPDC will not edit or
continue to complete these items or leave them
ting agencies. Space must be
retain any data submitted in these blocks by repor
even if no data is provided. These
allowed for these fields in the input record
fields may be blank filled.
e collecting these data elements
ntinu
disco
will
C
FPD
The
:
Date
e
ctiv
Effe
ission.
commencing with the first quarter FY 82 subm


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Federal Reserve Bank of St. Louis

EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503

OFFICE OF FEDERAL
PROCUREMENT POLICY

OCT 30 1984

CIES
MEMORANDUM FOR THE HEADS OF DEPARTMENTS AND AGEN
SUBJECT: Proposal for a Uniform Federal Procurement System

s Office of Federal
With the enactment of Public Law 96-83 in October 1979, OMB'
ress a proposal
Procurement Policy was required to develop and submit to Cong
procurement
for a procurement system by October 1980; and proposals for a
osed for your
management system and procurement legislation by this fall. Encl
elements and
review and comment is a draft proposal which integrates all three
sent a coordinated
which supersedes OFPP's proposal of last October. It does not repre
executive branch position.
duled for the
Although a full 30-day public and comment period has been sche
ents as soon
review of this draft, I would encourage you to provide your comm
ask that your
as possible to ensure that they are thoroughly considered. I also
paragraphs, where
comments be concisely stated and reference specific pages and
ion of the proposal.
appropriate, to facilitate our analysis and to expedite our revis
c will be carefully
Please be assured that your views as well as those of the publi
to the proposal.
considered and that appropriate modifications will be made
response to this request
We intend to make available to the Congress a copy of your
sal.
for comment, at the time of submission of the final propo
g the enclosed draft.
Thank you for your cooperation and assistance in reviewin

Qc

yi0k-k


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Federal Reserve Bank of St. Louis

cr)

41E4J
"
a--Donal E. Sowle
Administrator

•

,
,

THE WHITE HOUSE
WASHINGTON

;

p
't

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.--

-

1981 SEP 21

September 171 1981

ttl4 •

-

-,

PP: 1: CI

RECEIVED
OFFICE- 01
rHE
MEMORANDUM FOR THE HEADS OF EXECUTIVE DEPARTMENTS
AND AGENCIES

f
t413/
This year marks both the beginning of my Administration and
the celebration, throughout the world, of the "International
Year of the Disabled." In my proclamation of February 6, 1981,
I stated in part that "today there are 35 million disabled
Americans who represent one of our most underutilized national
resources." According to the most recent statistics available,
the Federal Government employs 134,000 physically or mentally
impaired persons.
Our challenge as a nation today is to ensure that each person
within that larger total of 35 million is provided the opportunity
to develop and use his or her knowledge, skills, and abilities
to his or her maximum potential, and at the same time be treated
with the respect and dignity which the founders of this country
proclaimed as each citizen's birthright.
As Federal employers we must communicate with disabled individuals
and with disabled veterans, those persons who have served their
country at great personal sacrifice. We must let them know that
we welcome them as applicants and employees, and that we need
the valuable insights, persistence, and ingenuity which they have
used in overcoming or solving seemingly impossible obstacles.
In this year of celebration and in succeeding years, I want the
Federal Government to serve as a model for employers throughout
the United States.
/

04.611411....114asaseas.
Message


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Federal Reserve Bank of St. Louis

30r=s. it)/e

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III

;vERNoRc.:,
Cr. Gf_,
PRESIDENTB„Ro
EXECUTIVE OFFICE OF THE
CE iHi.. ,_
ESEV.,h
OFFICE OF MANAGEMENT AND BUDGET
i' E.OE.R
WASHINGTON, D.C.

20503

ISBI SEP I 6
RECcUIT-23
OFFICE OF TiNr:_
September 11, 1981

N-81-14

MEMORANDUM TO THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
SUBJECT:

Federal Information Centers

0

Many Federal agencies operate or sponsor "information centers,"
or similar activities such as clearinghouses, information
analysis centers, and resource centers. These activities
collect, maintain, and make available information, usually on
particular subjects or disciplines. Most are established in
response to statutory requirements or program needs, and their
information services are usually available to both the public and
private sectors.
Many of these information centers serve a legitimate government
function and provide benefits to many sectors of our society.
For example, the dissemination of research information fosters
the application of scientific achievements to society's needs.
Similarly, the development of an informed consumer public through
the dissemination of accurate and timely information can
sometimes provide an alternative to greater government regulation
of the marketplace.
Federal agencies have a responsibility to ensure that Federal
information resources are efficiently and effectively managed.
The General Accounting Office and others have identified
instances where the Federal Government is providing information
services which are available from the private sector. In other
cases, the government provides information services without
charge or at less than full cost, thereby impeding the ability of
the private sector to provide such services. Finally, there is
evidence which suggests the existence of unnecessary duplication
and overlap among centers sponsored or operated by Federal
agencies.
In accordance with the Paperwork Reduction Act of 1980 and OMB
Bulletin No. 81-21, your staff is now preparing a plan for
implementing information resources management. The plan will
include a schedule for periodic reviews of agency information
activities by your agency's senior official for information
resources management. In preparing this plan and schedule, I ask
that you pay special attention to the major information centers
operated or sponsored by your agency. In particular, you should
evaluate each center with significant resource or programmatic
implications. Among the criteria that should be considered in
such an evaluation are the following:


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Federal Reserve Bank of St. Louis

'4

2

- Does the center serve a legitimate and necessary government
function?
- Does the information service duplicate similar services
provided by other public or private organizations?
- Could-the private sector provide the same or similar
information services?
- Can the center be consolidated with similar services provided
by other Federal organizations?
- Is the information service provided on a full-cost recovery
basis? If not, what are the benefits to the public, or the
government, of providing the service at less than full cost?
If your September I plan for implementing information resources
management does not include a schedule for reviewing your
agency's information centers, you should submit an addendum.
Please let us know when it will be available.
My staff will be in touch with your agency's senior official for
information resources management shortly to discuss this issue in
further detail.


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Federal Reserve Bank of St. Louis

David A. Stockman
Director

.•
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BOARD OF GOVERNORS
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FEDERAL RESERVE SYSTEM

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WASHINGTON

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EMMETT .J. RICE

c,t5L •
AL RE-- ••

MEMBER OF THE BOARD

••••• ••

October 21, 1981

Mr. David A. Stpckman
Director
Office of Management and Budget
Washington, D. C. 20503
Dear Mr. Stockman:
As the senior official designated to carry out the
of the Board of Governors under the Paperwork Reduction Act,
three copies of a plan for conducting periodic reviews of the
tion management activities. The plan is submitted to you in
paragraph 8 of OMB Bulletin No. 81-21.
Sincerely,

Attachments


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Federal Reserve Bank of St. Louis

responsibilities
I am submitting
Board's informaaccordance with

Board of Governors of the Federal Reserve System
This Statement on the Board's plan for conducting periodic reviews of
its information management activities is submitted to OMB in fulfillment of the
requirement stated in paragraph 8 of OMB Bulletin No. 81-21 dated June 8, 1981
(as amended by the Director's memorandum of September 11 to Heads of Executive
Departments and

The statement describes the main features of:

Agencies).

(1) the general organization of the review procedures, including scheduling and
resource allocation; (2) the procedures for the evaluation and approval of
information collections; (3) the procedures for collecting and processing the
information submitted to the Board; (4) the procedures for disseminating the
information collected; and (5) the Board's objectives and evaluation criteria
in the area of information activities.
the exercise of his

responsibties for

reviewing information

management activities, the Board's designated .senior official under the Paperwork Reduction Act (Board Member Governor Emmett J. Rice) is supported by the
Operations Review Commi!:.ee, which consists of senior staff from the Board's
various organizational units.
tions keview Program (ORP

This Committee administers the Board's Opera-

whi i was set up, after consultation and discussion

with GAO, to ensure that Boar( operating programs are effectively and efficiently administered, to provide the Board with an independent evaluation of
operating policies and procedures, and to ensure compliance with applicable
laws, regulations, and Board policies.

The reviews of information management

activities required by the Act will, in general, take place within the regular
SS- rations reviews of the Board's div sions and offices conducted under .the


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Federal Reserve Bank of St. Louis

-2•
Operations Review Program and on the schedule set for such reviews.

Each year

the ORP conducts two full-scope'divisional or office reviews, and two follow-up
reviews to determine the nature of actions taken in response to the major
findings of previous divisional and office reviews.

The portions of each of

these reviews relating to those information management activities coming within
the scope of the responsibilities of the designated senior official--including
those focusing on the management of activities and resources devoted to the
initiation, clearance, collection, storage, processing, and dissemination of
information covered by the Act--will be submitted as special reports to the
designated senior official.
The current schedule of divisional and follow-up reviews to be conducted under the Operations Review Program is as follows (the dates shown are
for the initiation of reviews; the submission of the review report on the
relevant information activities to the designated senior official will follow
by a few months):


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Federal Reserve Bank of St. Louis

Divisor of Research and Statistics - September 1981
Division of Data Processing--follow-up review to 1978 review
and subsequent reorganization - December 1981
Division of International Finance - March 1982
Division of Personnel--follow-up to the March 1980 review May 1982
Office of the Secretary - July 1982
Division of Support Services--follow-up to the September 1980
review - October 1982
Other offices and functions will follow but no specific dates have
been set at this time.

•

•

-3

This review schedule is subject to periodic reevaluation by the Operations
Review Committee and the Vice Chairman of the Board and may be changed to meet
the evolving management needs of the Board.
The resources used in these reviews usually consist of teams of four
to fifteen qualified staff professionals drawn from the Board and the Federal
Reserve Banks, who conduct the reviews under the immediate supervision of the
Manager of the Operations Review Program.

Each review is under the general

oversight of the Operations Review Committee.
In addition to these

standard

review procedures, special

ad hoc

reviews are conducted, from time to time as appropriate, of particular aspects
of the Board's information activities.

For example, in the first half of this

year, an intensive review was conducted of the Board's procedures for evaluating
and approving information collections (see section 2 below); as a result of
that review, significant changes were made in those procedures. (Since implementation of the review results has just been completed, another review in this
area is not anticipated within the time horizon of this review planning statement.)

Similarly, beginning in the fall of 1981, an ad hoc review will be made

of certain aspects of the procedures disseminating information requested by
the public (see section 4 below).

2.

The Board's procedures for the evaluation and approval of information

collections are extremely searching, rigorous, and demanding.

Under the stan-

dard procedures, all reporting proposals, which are initiated by the divisions
with subject matter responsibilities, must go through the set of clearance


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Federal Reserve Bank of St. Louis

S

.1
-4•
mechanisms described below.

The clearance procedures must be followed whether

the proposal is for a new report, for the revision of an existing report, or
for the extension of an existing report.

Detailed procedures of this type

were established by the Board of Governors in 1975.

Recently, after the pas-

sage of the Paperwork Reduction Act, the procedures were intensively reviewed
by the Board.

As a result of that review, the procedures were revised to

streamline them and to enhance the quality of the clearance process.
The major steps of the report clearance procedures are as follows:
(a) Each report proposal as approved by the initiating division is given
a preliminary review by the deputies of the Board Member serving as the Designated Senior Official under the Paperwork Reduction Act and by the Financial
Reports Section. This preliminary review deals with questions of need, duplication, burden, effectiveness of design and description, and compliance with
agency guidelines for report proposals.
(b) The proposal, which may have been amended in step (a), is submitted
to the System Steering Committee for Report Review. The members of this
Committee are from the subject matter functions, the data collection and
processing functions, respondent relations functions, and clearance functions.
The Steering Committee subjects the proposal to searching and critical questioning with respect to need, duplication, burden, and efficacy, looking both at
the general purpose and the details of the proposal.
(c) The proposal, which may have been amended in step (b), is submitted,
the
along with a report of evaluation and recommendation from step (b), to
Presidents of the Federal Reserve .Banks for their critical review of need,
burden, and efficacy.
(d) The proposal, along with reports and recommendations from the precedsubject
ing steps, is submitted to the appropriate Committee of Governors with
ics,
matter responsibility and to the Board Committee on Research and Statist
chaired by the
which consists of three Members of the Board of Governors and is
where it is
Board Member who is the Designated Senior Official under the Act,
burden, and effiagain subjected to detailed and critical questioning on need,
cacy.


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Federal Reserve Bank of St. Louis

IMIEL

(e) The proposal, amended as appropriate, is submitted, along with recommendations from the preceding steps, to the full Board for final discussion,
determination, and approval.
(f) Only after approval by the Board of Governors is the proposal, as
amended through these procedures, ,submitted to OMB.
Evaluative contact with outside groups, as appropriate, will ordinarily occur either prior to step (a) or in the preparation for the evaluative discussions of steps (b) and (c).

In step (e), the Board may, as appropriate,

decide to publish the proposal for public comment before reaching its final
decision.

There will be instances where the appraisal and clearance procedures
differ somewhat from the standard procedures described above.

For example, the

procedures described refer to those reports for which the Board is solely
responsible. In the case of Board reports mandated by the Federal Financial
Institutions Examination Council, the steps may be somewhat different, including
discussion within the Council's Task Force on Reports and appraisal and decision
by the Council.

Recordkeeping requirements that are part of regulatory propo-

sals do not ordinarily go through step (b) but are subjected to review by the
Board's Regulatory Improvement Project.
Where there is a time pressure for the information proposed, the
initiator of a proposal can submit a request, including specific justification,
to the Board Member who is the Designated Senior Official under the Act for
permission to by-pass one or more of the steps prior to step (d).

Such a by-

•

pass is possible only with the express approval of the Designated Senior Official.

3.

The

collection of approved

reports is

ordinarily conducted by the

Federal Reserve Banks acting as agents for the Board.


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Federal Reserve Bank of St. Louis

The Reserve Banks also

•

•

-6•
perform the initial processing and editing of the collected data and transmit
the data to the Board for further processing and editing by the Division of
Data Processing.

In this processing and editing, the deputies of the designated

senior official, the Statistical Management and Control Section of the Division of Research and Statistics, the Division of Data Processing, and the various
subject matter and user divisions are all involved in the process of setting
the standards of data quality and of supervising and administering these standards.

4.

The information collected is disseminated and made available both for

Board use and for the use of others in a great variety of forms--computer data
files and banks and associated terminals and printouts, computer tapes, copies
of hard copy returns, press releases, monthly and annual statistical publications, special studies, etc.

In addition to filling requests for information

from information collections .in the form of available tapes, publications, and
releases, the Board also, where appropriate, prepares ad hoc
such requests.

responses to

These are established policies covering the pricing of all

forms of information dissemination and the handling of any requests for information that impinge on confidentiality, privacy, and freedom of information
issues.
The establishment of policies and guidelines with respect to these
various dissemination activities and the execution of the activities involve a
wide range of elements within the agency, including the Board itself, the
designated senior official, his deputies, a senior staff Publications Committee,
the editorial staff, the various subject matter and user divisions, the Statistical Management and Control


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Federal Reserve Bank of St. Louis

Section, and the Division of Data Processing.

•
the area of

information activities, the Board has long had, and

will continue to have, the objqct,ive of minimizing the burden of information
collection on the public consistent with the Board's needs for information for
carrying out its statutory responsibties.

Similarly, it is the Board's

objective to provide for the most effective internal use of that information
and to make the information available to the public, to the extent consistent
with statutory and policy restrictions, in convenient and useful forms.

It is

also the Board's objective to carry out these information activities efficiently
and with the minimum use of resources consistent with the effective policy role
of the information.

To further these objectives the Board has adopted a number

of policy and administrative procedures.
report clearance
referred to

mechanism

above, the

described

office

of

Examples of these procedures are the

above, the
Reports

Operations

Coordinator

Review

(supported

Program
by

the

Financial Reports Section and the Statistical Management and Control Section),
and other procedures that support the designated senior official as described
in our submission of July 23, 1981 to OMB.

The criteria
appropriateness of

used to evaluate the effectiveness, efficiency, and

Board

information

activities

are

the

extent

to

which

infI rmation activities contribute to the carrying out of the Board's statutory
responsibties in the areas of monetary policy and of supervision and regulation of the financial system, and the impact of the information activities
I n public burden and on Federal Reserve System costs.


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Federal Reserve Bank of St. Louis


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Federal Reserve Bank of St. Louis

C.CVERNOW-

EXECfIVE OFFICE OF THE PRESIQL

7

OFFICE OF MANAGEMENT AND BUDQET-,
1•1WASHINGTON, D.C. 20503

•

iStil SE
Segtetribec,.,14,

M-81-15

1981

MEMORANDUM FOR HEADS OF EXECUTIVE DEPARTMEI§ICAND ESTABLISHMENTS
FROM:

David A. Stockman, Director

()) "

/

SUBJECT: -Timely Payment

Purpose: To request a special effort to improve the Government's bill paying
1.
practices.
2.
Background: Generally the Government is a timely bill payer. A 1978 GAO
report showed that 70 percent of Government bills amounting to 82 percent of the
total dollars paid, were paid early or on time. However, we are still receiving
persistent complaints, especially from small firms, and there is obviously much
room for improvement.
Delays may occur for several reasons, but at least two are clearly the
Government's responsibility. First, Federal payment centers are often slow in
obtaining and processing all the paperwork necessary to make payment (e.g.
receiving reports, acceptance forms, invoices, etc.). Secondly, contracts or
purchase orders often do not include explicit payment terms.
These can both be corrected by improved administrative practices and by better
adherence to OMB and Treasury standards. First, OMB requires clear payment
Secondly, Treasury's Fiscal
terms in all contracts or purchase orders.
Requirements Manual, I.TFRM 6-8000 "Cash Management," provides guidelines for
agencies in establishing effective cash management procedures to expedite the
flow of funds into the Treasury and to control the timeliness of disbursements.
3.

Action

I ask that you first review the record of timeliness in payments made by your
agency and furnish a copy of your findings to the Office of Federal Procurement
In addition, I ask that you take such action as is
Policy by December 31, 1981.
necessary to:


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Federal Reserve Bank of St. Louis

a.

Include specific payment terms in each contract or purchase order.
Please use standard 30-day payment terms as a norm.

b.

Designate an individual who is responsible for payments. Please make
sure that responsibility for making payments and answering related
inquiries is clear.

c.

Include clear payment instructions and reference to any necessary
standard payment forms in each contract.

d.

Improve compliance
I.TFRM 6-8000.

e.

Make timely bill payment a criterion in employee performance
appraisals.

with

Treasury

Fiscal

Requirements

Manual,