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w k4 t'c(i4— 4(k) Fr 5044-egNAI,Lr- — e.ct."1/0-c Federal Reserve Bank of St. Louis  71  Collection: Paul A. Volcker Papers Call Number: MC279  Box 9  Preferred Citation: White House Correspondence, No. 36-49, 1981 September-December; Paul A. Volcker Papers, Box 9; Public Policy Papers, Department of Rare Books and Special Collections, Princeton University Library Find it online: and The digitization ofthis collection was made possible by the Federal Reserve Bank of St. Louis. From the collections of the Seeley G. Mudd Manuscript Library, Princeton, NJ These documents can only be used for educational and research purposes ("fair use") as per United States copyright law. By accessing this file, all users agree that their use falls within fair use as defined by the copyright law of the United States. They further agree to request permission of the Princeton University Library (and pay any fees, if applicable) if they plan to publish, broadcast, or otherwise disseminate this material. 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Mudd Manuscript Library 65 Olden Street Princeton, NJ 08540 609-258-6345 609-258-3385 (fax) Federal Reserve Bank of St. Louis Federal Reserve Bank of St. Louis  Fiat'.RD  .  •  •E THE WHITE HOUS WASHINGTON  1981 OCT -5  ri"10: 06  81 September 30, 19  r: Dear Mr. Volcke  that from your agency l ne on rs pe e th you and sition I want to thank ent Resource Expo tu ti ns Co r ou ated in event so ably particip highly successful is th n, ai ag Once ation. . ion and particip on September 14 at er op co ur yo use of was possible beca s g people, it wa in et me om Ro us the Cauc and As I went around verbal exchanges e th at th ts r commen evident from thei neficial. re greatly be we s al ri te ma ce resour r e future on othe th in u yo th wi working I look forward to re. events of this natu  Sincerely,  inia H. Knauer esident istant to the Pr Special and Director Consumer Affairs U.S. Office of  Volcker The Honorable Paul A. Chairman Federal Reserve Board 1 Washington, D.C. 2055 cc:  Susan Potkai  EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF MANAGEMENT AND BUDGET WASH I NGTON D.C. 20503  Bulletin No. 82-6  December 23, 1981  TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS SUBJECT:  Apportionment of 1982 Funds Under the Further Continuing Resolution  1. Purpose. This Bulletin provides instructions for the preparation and submission of requests for apportionment of amounts appropriated under the further continuing resolution for fiscal year 1982, P.L. 97-92. This Bulletin is issued pur2. Background and Authority. suant to the Antideficiency Act, section 3679 of the Revised Statutes, as amended (31 U.S.C. 665). OMB Bulletin No. 82-1 provided instructions on apportionment under the first continuing resolution for 1982, P.L. 97-51. Subsequently, the Director of OMB, in a memorandum dated December 1981, provided 3, supplementary with guidance respect to the apportionment of funds under the extension of that continuing resolution, P.L. 97-85. 3.  4. Federal Reserve Bank of St. Louis  Rescissions. a.  OMB Bulletin No. 82-1, Apportionment Under Continuing Resolutions, dated October 7, 1981.  b.  Memorandum to The Heads of Executive Departments and Agencies, subject: Apportionment Under the Temporary Continuing Resolution, dated December 3, 1981.  Policy. a.  Requirement for Apportionment. •M, .1=111  Amounts provided under this further continuing resolution will be formally apportioned whenever such amounts would be apportioned under a regular appropriations act. Agencies request will apportionment or reapportionment in accordance with OMB Circular No. A-34, as amended by this Bulletin. If regular appropriations bills are enacted or if appropriations for any project or activity are provided for the full year, the amounts  2 should be apportioned under the procedures lished by OMB Circular No. A-34.  estab-  Reapportionment of actual amounts of unobligated balances brought forward will be requested at the same time that the request to apportion the amounts appropriated under this continuing resolution is made. For the accounts for which appropriations have been provided until March 31, 1982, requests for apportionment that would indicate a need for supplemental appropriations, such as a pay raise or any other legally permitted deficiency apportionment, will also be made at the same time as the request to apportion the amounts appropriated under this continuing resolution. b.  Determination 97-92.  of  appropriations  realized  under  P.L.  (1) The annualized level of appropriations provided will be determined from the language in P.L. 97-92. (2) Unless otherwise required by OMB, for appropriations made available through March 31, 1982, a pro-rata share of 51% of the annualized level of appropriaWhen apportions will be deemed to be realized. tionment is required, the amount of appropriations realized will be shown on line 1A of the Apportion132). If ment and Reapportionment Schedule (S.F. it is determined that an amount in excess of 51% has been realized, the agency will submit to OMB both an S.F. 132 and a written justification in support of must justification the higher This figure. demonstrate that an amount in excess of the above percentage is appropriate. c. Federal Reserve Bank of St. Louis  Withholdings pursuant to the Antideficiency Act and the Impoundment Control Act. All amounts provided under P.L. 97-51 and P.L. 97-85 have been superseded by regular enacted appropriations bills or by the further continuing resolution, P.L. under the deferrals 97-92. Likewise, previous continuing resolution and its extension are hereby released. Federal Reserve Bank of St. Louis  • For accounts in which amounts have been enacted for the full fiscal year (including those provided in regular enacted appropriations bills), the previous deferrals made to preserve the option of the Congress to achieve the President's revised (September) request are no As is usual, these accounts will be longer in effect. to apportionment process normal reviewed in the determine whether withholdings for other purposes should be made and reported to the Congress in accordance with the Impoundment Control Act. Specifically, whenever it is determined that all or part of any budget authority will not be needed to carry out the full objectives or scope of programs for which authority was provided, or whenever all or part of any budget authority limited to a fiscal year is to be reserved from obligation for the entire year, a proposed Deferrals are rescission is required to be reported. required to be reported whenever amounts are reserved the or contingency under Antideency Act for temIS rarily withheld for other purposes. For accounts in which amounts have been provided only through March 31, 1982, the levels provided by the Congress in the further continuing resolution generally preserve the option of the Congress to achieve the President's revised request without the need for a new deferral report. In any event, each account should be reviewed on a case-by-case basis to determine whether temporary withholdings are needed or desirable for the new period of availability (December 16, 1981 through .ave it is determined that March 31, withholdings during the new period of availability are needed, new reports are required. d.  Variances with OMB Circular No. A-34. The following requirements supersede the instructions in OMB Circular No. A-34. -  for requested through the Amounts warranting expiration of the continuing resolution will be Appropriation shown on line 1A, Budget authority: realized, of the S.F. 132; and  -  Unobligated balances of amounts warranted by Treasury and apportioned under the continuing resolution will be included on line 9.a., Unobligated balances available (Apportioned, category A) or line 9.b., balances Unobligated available (Apportioned, category B) of the "Report on Budget Execution" (S.F. 133), and not on line 9.c., Unobligated balances available (Other balances available).  •  2  4  Agencies shall submit apportionment requests of 5. Timing. amounts made available under this resolution to OMB not later than December 31, 1981. For further 6. Information Contact. should contact their OMB examiner. 7. Sunset Review Date. fiscal year 1982. Federal Reserve Bank of St. Louis  This  information,  agencies  Bulletin expires at the end  David A. Stockman Director  of  THE WHITE HOUSE  • •  WASH I•N GTO N  December 21, 19S 1  MEI1ORANDUM FOR  HEADS OF EXECUTIVE AGENCIES  FRCM:  CRAIG L. FULLER ASSISTANT TO THE PRESIDENT FOR CABINET AFFAIRS  SUBJECT:  Travel by Government Officials, I•ncluding Foreign Travel  The President's Memorandum of December 16, 1381, expressed his concern about government travel practices and costs and directed that departments and. agencies submIt reports on the actions that would be taken to reduce unnecessary travel and expenses. We are extending the deadline for submission of the report from agencies until Ze.,brary,,_15, 19,824 so that vou will have aTITers, develop and implement adequate time to revieW -trav corrective actions, and to submit the required reports.  Enclosure  HeoSciA„..h7 Federal Reserve Bank of St. Louis  a  •  • THE WHITE HOUSE WASHINGTON  PP  •  • •  1E:1  December 16, 1981  Cf4 ' 1-  9:.  53  fiTi• MEMORANDUM FOR THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES SUBJECT:  Travel by Government Officials, Including Foreign Travel  Few government expenditures are more annoying to taxpayers than travel by government officials when the travel appears not to be necessary. I recognize that most of the $4 billion spent each year for travel by government employees, military dependents and patients at Veterans Administration hospitals is necessary and fully justified. However, there are repeated instances of travel by government officials that raise questions, both as to whether all the travel really is essential and whether the official involved should be away from his usual place of work at the time of the travel. This is particularly true in the case of foreign travel. As we discussed at a recent Cabinet meeting, I would like to have each of you review the travel policies and practices of your department or agency and report back to me on steps that you have taken to assure that excessive travel does not occur. Please forward a report on your department's efforts to reduce excessive travel to Craig Fuller. The report should cover both foreign and domestic travel. Each department should address the following areas: 1.  Documentation of the purpose for trips.  2.  Review to determine reasons for more than one person traveling to a particular event.  3.  Review to determine the degree to which a trip is devoted to official business versus personal business/pleasure.  4.  Explanation of why resort meetings which may involve unnecessary costs and raise legitimate questions of unnecessary expenditures cannot be avoided.  5.  Review of the extent to which meetings and conferences are funded by contracts and grants.  ft  I would like to have your report on the findings from your review and the changes you are making in policies and practices by December 30, 1981.  ot,141,14,1„1,1.0 .4C//5/41:t I   k -•"Iri/Fif•feTwiftwisr,r,', Federal Reserve Bank of St. Louis  ir  (ITSA)  BOARD OF GOVERNORS OF THE FEDERAL IllyRVE SYSTEM  e  At  Date  2/11/82  t To:  Catherine Mallardi  From: Janet Hart ()Per Conversation  ( ) For comments and suggestions  ( 1 For your information  ()Phone me re attached  After consulting Joe Coyne, I called Mr. Cook today and explained to him that I- cause of its unique independent status, the Board has traditionally not contributed to this or similar reports. Mr. Cook said that he quite understoodi that the independent agencies had beerf asked to contribute on a voluntary basis and that some had done so, but it was entirely up tI us. He seemed quite friendly. I pointed out that we have a representative whS attends meetings of the Consumer Affairs Council as an observer and reports back to us and that we find that quite helpful. Federal Reserve Bank of St. Louis  4 I*  J. E SYSTEM THE FEDERAL RESERV BOARD OF GOVERNORS OF Date  1/4/82  Sandy Wolfe To From: Janet Hart ()Per Conversation ()For your information  stions ( / For comments and sugge ()Phone me re attached  I would suggest that we ignore this White House request, since the Board as an independent agency is not subject to President Carter's order which established the Consumer Affairs Council and is not a member. So far as we can determine, no request for information came to us last year, and we are not mentioned in their last report to the President. Federal Reserve Bank of St. Louis  Jf-  • THE WHITE HOUSE  PT  WASHINGTON  \ 0 .  •  December 17, 1981 RTMENTS AND AGENCIES PA DE OF S AD HE R FO MEMORANDUM son H. Knauer, Chairper ia in rg Vi FROM: uncil Consumer Affairs Co SUBJECT:  Contributions Request for Agency e President to 1981 Report to th Activities on Federal Consumer  annual report to the an ng ti it bm su be ll wi umer Early next year, I in the field of cons ss re og pr de wi nters President on governme entful year for consum ev an en be s ha 81 look affairs. Indeed, 19 ogram, consumers can pr ic om on ec s t' en and Thanks to the Presid n and interest rates, io at fl in r we lo of forward to a future ary government regula ss ce ne un by ed en rd bu to an economy less ce to show how these an ch a s ve gi rt po agency programs, ic if tion. The annual re ec sp of s rm te achieved in ne benefits are being ing has occurred in li ur ct ru st re e er wh s particularly in area . stration priorities with specific Admini ing this report and ar ep pr in lp he ur k yo 82. I would like to as on by January 29, 19 ti bu ri nt co ur yo ng vi uld would appreciate ha le-spaced pages wo ng si 10 an th s es -l eis t Reports can be conc port contain at leas re e th at th k as d woul be desirable. I ions: the following sect structure of your ng fi af st d an on ti 1. The organiza ghting any changes li gh hi , ms ra og pr er agency consum made during 1981. . umer-related programs ns co in s nt me sh li 2. Chief accomp lief ts from regulatory re fi ne be er um ns co 3. Examples of activities. ons ints and agency acti la mp co er um ns co of 4. Primary areas these. taken to address ers contacts with consum or , es ti vi ti ac , 5. Major meetings d organizations. te la re er um ns co and how ating to the public tr ns mo de in me nefit ll join ed to, and will, be I do know you wi gn si de is m ra og ve 's pr this area, and to gi the Administration in lp he ur yo r u fo consumers. Thank yo mplishing--with your co ac e ar we at of wh you a better idea am attaching a copy I l ci un Co s ir fa er Af help--on the Consum DEC 2 3 1981 ing. r November 19 meet ou of s te nu mi _ e th of Lo E; Eo. Date Ack  CC: Federal Reserve Bank of St. Louis  Cabinet Council  Date Out  704:612_  NRJi  .4 v.  CONSUMER AFFAIRS COUNCIL MINUTES MEETING OF NOVEMBER 19, 1981  on November 19, 1981, The Consumer Affairs Council met , Special Assistant to the chaired by Mrs. Virginia H. Knauer ice of Consumer Affairs. Off . U.S the of or ect Dir and President aty Room of the Executive The meeting took place in the Tre Office Building, Washington, D.C. er affairs directors Attending the meeting were consum agencies, representatives ive of 20 cabinet departments and execut and a number of invited es, nci y age tor ula reg nt nde epe ind of 15 observers and staff members. ee Administration officials: thr by sed res add was g tin mee The retary of the Treasury Sec ant ist Ass uty Dep n, nso Joh Dr. Manley Assistant U.S. Trade rs, nde Sau ven Ste Mr. ; icy Pol ic for Econom , and Intergovernmental lic Pub l, ona ssi gre Con for ve ati Represent Assistant to the President, l cia Spe sh, ebu Ros es Jam Mr. Affairs; and Private Sector Initiatives. on ce For k Tas or, ect Dir ive and Execut actions within his sphere of Each speaker related policies and President's program the of act imp the ing lyz ana ty, responsibili ons from attendees. on consumers, and answering questi order and extended a Mrs. Knauer called the meeting to entatives. She noted that special welcome to new CAC repres tings with agency representhe recently completed small group mee h other better and w eac tatives helped people to get to kno actions members are taking produced a clearer idea of specific and the problems they face. orities of the Reagan Mrs. Knauer then discussed the pri She said that the emphasis Administration's consumer program. ng --changing away from direct ngi cha is n tio tec pro er sum con of s more commonsense marketFederal policing of industry toward while we will not have t tha ed not She s. che roa app place ketplace where it is not government intrusion into the mar act forcefully to protect justified, the Administration will areas where the consumer cannot al tic cri se tho in er sum con the e information or expertise to mak the s ses pos to ed ect exp m be (Text of remarks available fro n. tio ina erm det te ria rop app an 1009 Premier Building, Washs, air Aff er sum Con of ice Off U.S. ington, D.C. 20201.) t consumer representatives tha s way sed cus dis uer Kna . Mrs services by encouraging agency ncy age of y lit qua the e can improv sensitive and understanding a in lic pub the h wit l dea staffs to procedures and eliminate fy pli sim to tle bat the g way; joinin ork; assuring that citizens erw pap and ns tio ula reg unnecessary Federal Reserve Bank of St. Louis  page 2  doing; and improving are informed about what agencies are w of consumer concerns. rs kno complaint systems so that manage ative programs with business per coo of ion mat for the ed urg She es and consumer publications. enc fer con st -co low of use the and t agency heads would soon be tha ees end att ed orm inf o als She report to the President on ual ann her to e but tri con to ed ask government-wide consumer efforts. ional Consumers Week, Finally, Mrs. Knauer discussed Nat 2. The emphasis of May 1, 198 to be held on April 25 through and economic education. She er sum con on be l wil ty ivi act this k Task Force has been Wee ers sum Con al ion Nat a t tha said n Mohr of the U.S. Office of established, chaired by Dr; Lillia mittee's first meeting will com the t tha and s, ir fa Af er sum Con be on December 3, 1981. •  uced the three Following her remarks, Mrs. Knauer introd h her. speakers who shared the program wit ant Secretary of the Dr. Manley Johnson, Deputy Assist the President's economic cussed Treasury for Economic Policy, dis for consumers. He said the ts efi ben ed ect exp its and m progra ted problems of inflation and ela err int the ses res add m gra pro a savings -oriented, not conis s thi le Whi es. rat st ere int is not anti-consumer. Rather it m, ra og pr ted ien -or on pti sum will produce more real income it e aus bec mer nsu -co pro it is chase price of goods and services. pur ve ati rel the uce red and ce the 1930's have stimulated the sin es ici pol t men ern gov Past anced through the purchase of fin ng ndi spe t ici def by y econom Federal Reserve. The result has the by s tie uri sec t men govern ent and inflation --which would oym mpl une igh --h on ati gfl been sta ent's program by real economic sid Pre the er und ed lac be rep growth. s: program had four primary component the t tha d sai n nso Joh Dr. urn of resources to the private ret a and ng ndi spe l era reduced Fed s and investment; monetary ing sav for s ive ent inc sector; tax rates; and regulatory reform st ere int n dow ng bri to restraint consumer goods and services. ing duc pro of ts cos the to reduce sures would stimulate the economy mea se the d sai n nso Joh Dr. s. Because of reduced income tie uni ort opp job e mor e and produc willing to earn additional e mor be l wil ple peo s, tax rate st -bearing savings accounts. ere int o int ey mon put to income and nces for plant and equipment, owa all ion iat rec dep g sin By increa l be encouraged. Dr. wil ry ust ind by ts men est new plant inv not bear fruit as soon as l wil m gra pro the t tha ed Johnson add dicted a mild recession pre had on ati str ini Adm expected. The n expected for higher tha ger lon k too it but , early in 1981 economy. This shifted the interest rates to affect the further into the future. We now tle anticipated recovery a lit latter part of 1982 extending the in ry ove rec id rap expect to see Administration is encouraged the t tha ed add •He out through 1985. lation presently going down. to see interest rates and inf Federal Reserve Bank of St. Louis  •  A-  .  page 3  istant U.S. Trade Representative Next, Mr. Steven Saunders, Ass ergovernmental Affairs, discussed Int and lic Pub l, ona ssi gre Con for policies on consumers. Mr. de tra on ati str ini Adm of act imp the r Brock, U.S. Trade RepreSaunders noted that in July, Ambassado U.S. trade policy statement st fir the ed lat icu art , ive tat sen tement available from U.S. sta of xt (Te II. War ld Wor ce sin 9 Premier Building, Washington, , 100 s, air Aff er sum Con of ice Off that for exports to gain, strong d sai rs nde Sau Mr. ) 01. 202 . D.C rican economy must occur so Ame the in wth gro y nar tio fla non-in t and re -tooling would occur men est inv l ita cap erm g-t lon t tha within industry. trade has become much more Mr. Saunders said that foreign n years. Imports have more tha ent rec in . U.S the to ant ort imp t exports, we cannot pay hou Wit rs. yea 10 t las the in d double because conservation cannot ce, tan ins for ls, bil eum rol our pet ce trends. keep up with inflationary OPEC pri additional elements of l era sev ed lyz ana rs nde Sau Mr. export disincentives, sed mpo f-i sel ng uci red : icy trade pol by Americans working ned ear ome inc on tax ff sti a as such ating to engineering rel s ort exp t los in ing ult res abroad de laws and insisting that tra ing orc enf ly ive ect eff ts; projec reciprocated; providing be rs tne par g din tra to en rights giv readjustments by domestic l ura uct str to s che roa app ive effect foreign competition; and industries adversely affected by at home and abroad, rs rie bar t men est inv and de tra ng reduci especially non -tariff barriers. footwear industry case ent rec the sed cus dis rs nde Sau Mr. additional relief for als pos pro ed ect rej ent sid Pre where the his opinion, American in t tha d sai He ry. ust ind ic est for dom because they have ely cis pre y lit qua or eri sup of e shoes wer He encouraged consumer ts. duc pro n eig for h wit e pet com had to perspective to trade representatives to bring a consumer es and noted that so nci age ir the in ter oun enc y the questions we will be aiding the s, ort ing exp and exp in d cee suc far as we that consumer groups ed add He m. gra pro ic nom eco 's President ion to trade legislation usually do not pay enough attent because it is so arcane. cial Assistant to the Finally, Mr. James Rosebush, Spe tor or, Task Force on Private Sec President and Executive Direct He cited the President's Initiatives, addressed the group. ouraging the return of social dedication to inspiring and enc He added that an aim of the responsibility to localities. m was to help restore the gra pro es tiv tia ini tor sec e privat private sector responsibiand lic pub n wee bet e anc bal proper lities. m would attempt to identify gra pro the d sai sh ebu Ros Mr. ld tor initiative and wou sec e vat pri to rs rie bar y regulator Federal Reserve Bank of St. Louis  page 4  urge people to do more in localities to encourage leadership. He said the Administration will not abandon its social responsibilities but would seek better solutions. He noted that in such areas as renovation of low-cost housing the private sector may often give more satisfying solutions to local problems than government and that the program would encourage the replication of models that have worked. He said that high expectations exist for the solution of social problems. . This is evident in the consumer area where people believe that the problems deserve to be solved. Mr. Rosebush emphasized that the program is not asking the private sector to fill funding gaps resulting from budgetary reductions but to seek better ways of doing things. He said the President would be speaking out more in this area and would highlight examples for replication. The program will also be coordinated with other areas of Administration policy. Mr. Rosebush noted that names of the 40 members of the Task Force on Private Sector Initiatives will be announced on December 2 and that federal agencies will participate in identifying impediments to innovation in their areas. He said that the business community will not be pressed to participate but rather will be helped to see how addressing the interest of stockholders, employees and residents of communities is to their advantage. He said that the biggest incentive for business will be the fact that the American people are watching to see what the results of their efforts will be. Mrs. Knauer conducted a brief discussion relating to the program before closing the meeting. It was decided to include Ambassador Brock's trade policy statement, as well as USOCA's new directory of toll-free telephone numbers as attachments to the minutes. It was also decided to explore continuation of the agency small group meetings that have been conducted by Mrs. Knauer in her office for general discussion and mutual sharing of ideas. The meeting was then adjourned. Federal Reserve Bank of St. Louis  •  •  6408 THE WHITE HOUSE WASHINGTON  December 17, 1981  /4&‘10RANDUM FOR THE VICE PRESIDENT THE SECRETARY OF STATE THE SECRETARY OF THE TREASURY THE SECRETARY OF DEFENSE L2 THE ATTORNEY GENERAL THE SECRETARY OF THE INTERIOR THE SECRETARY OF AGRICULTURE THE SECRETARY OF COMMERCE THE SECRETARY OF LABOR THE SECRETARY OF HEALTH AND HUMAN SERVICES THE SECRETARY OF HOUSING AND URBAN DEVELOPMENT THE SECRETARY OF TRANSPORTATION THE SECRETARY OF ENERGY THE SECRETARY OF EDUCATION THE COUNSELLOR TO THE PRESIDENT THE DIRECTOR, OFFICE OF MANAGEMENT AND BUDGET THE DIRECTOR OF CENTRAL INTELLIGENCE THE CHIEF OF STAFF TO THE PRESIDENT THE DEPUTY CHIEF OF STAFF TO THE PRESIDENT THE ASSISTANT TO THE PRESIDENT FOR NATIONAL SECURITY AFFAIRS THE ASSISTANT TO THE PRESIDENT FOR POLICY DEVELOPMENT THE ASSISTANT TO THE PRESIDENT FOR CABINET AFFAIRS THE ASSISTANT TO THE PRESIDENT AND DEPUTY TO THE CHIEF OF STAFF THE CHAIRMAN, JOINT CHIEFS OF STAFF THE DIRECTOR, OFFICE OF SCIENCE AND TECHNOLOGY POLICY THE ADMINISTRATOR OF GENERAL SERVICES THE ADMINISTRATOR OF VETERANS' AFFAIRS THE ADMINISTRATOR, ENVIRONMENTAL PROTECTION AGENCY THE DIRECTOR, FEDERAL EMERGENCY MANAGEMENT AGENCY THE POSTMASTER GENERAL THE DIRECTOR OF SELECTIVE SERVICE THE CHAIRMAN OF THE BOARD OF GOVERNORS OF THE FEDERAL RESERVE SYSTEM THE CHAIRMAN, FEDERAL COMMUNICATIONS COMMISSION THE DIRECTOR, OFFICE OF PERSONNEL MANAGEMENT SUBJECT:  Emergency Mobilization Preparedness Board  You are aware of the top priority that this Administration has given to strengthening our national defense. We are making important progress now in improving our armed forces. One of the most compelling tasks still facing us is the development Federal Reserve Bank of St. Louis  2  of a credible and effective capability to harness the mobilization potential of America in support of the armed forces, while meeting the needs of the national economy and other civil emergency prenaredness requirements. With the establishment today of the Emergency Mobilization Preparedness Board, I am formalizing my commitment to achieving this objective. In August, I instructed the Director of the Federal Emergency Management Agency to proceed with the establishment of eleven functional Working Groups and a coordinating Secretariat. The establishment of the Board is the final step in the development of the structure through which to attain our objectives. Because of the vital contribution that this effort will make to national security, I have directed that the Assistant to the President for National Security Affairs shall be Chairman of the Board. The Board will consist of senior officials of major federal agencies, each of whom will hold the rank of deputy secretary or undersecretary. The Board has the authority to resolve mobzation preparedness issues within the framework of current Administration policy. Any issue which cannot be resolved through this process will be referred to the National Security Council for resolution and Presidential decisiSn. The Board is to prepare for my review a draft Presidential decision document to include a statement of national policy on emergency mobilization preparedness and a plan of action consistent with this policy. Both are to reflect an integration of military and civilian objectives and capabilities, and to specify the level of resources required to attain the Administration's objectives. These materials are to be developed in accordance with the attached operational guidance. When a coordinated National Security Decision Directive is ready, Presidential Directive NSC-57 (Mobilization Planning) will be rescinded. #4•1645410%-.‘R54•4101"  Attachment Federal Reserve Bank of St. Louis Federal Reserve Bank of St. Louis  OPERATIONAL GUIDANCE FOR EMERGENCY MOBILIZATION PREPAREDNESS  OBJECTIVE The objective of the emergency mobilization preparedness effort is an improved national capability to respond to major peacetime and wartime emergencies. Associated with this objective are the following principal goals: To produce a Presidential statement of national policy on emergency mobilization. To develop a plan of action to improve emergency mobilization preparedness consistent with this policy. POLICY The proposed policy on national emergency mobilization preparedness shall be consistent with the Administration's policies for the economy and national defense. It should, call for preparedness programs and activities that will provide for the maximum civilian contribution to the military operations which may be required to cope with the emergencies for which the Department of Defense is now preparing as well as for the continuation of essential civilian services. It shall also provide for effective utilization of military resources to assist civilian authorities in responding to peacetime and wartime emergencies. The proposed policy and plan for national emergency mobilization preparedness should be formulated in light of the fiscal constraints operative through FY 83. Improvements in our preparedness capabilities should be accomplished through more effective use of existing resources and through their reallocation from less important programs. Individual agencies will be responsible for implementing the plans and programs. After consultation with the Office of Management and Budget, periodic assessments on strengths and limitations of each agency's plans and programs will be prepared by the EMPB. These assessments will be used for future planning purposes.  •  •  2  •  STRUCTURE THE EMERGENCY MOBILIZATION PREPAREDNESS BOARD  Chairman:  The Assistant to the President for National Security Affairs  Membership: Department of State Department of Treasury Department of Defense Department of Justice Department of Interior Department of Agriculture Department of Commerce Department of Labor Department of Health & Human Services Department of Housing & Urban Development Department of Transportation  Department of Energy Department of Education Office of Management & Budget Central Intelligence Agency National Security Council Staff Office of Policy Development Organization of the Joint Chiefs of Staff Office of Science & Technology Policy Federal Emergency Management Agency Office of Personnel Management Deputy Counsellor to the President  And such others as the President may designate from time to time. Representatives will be at the Deputy Secretary/Under Secretary level.  Functions o  Formulation of recommendations concerning policy for emergency mobilization preparedness.  o  Development of policy guidance documents for working groups and agencies to implement approved policies and plans of action. Resolution of mobilization preparedness issues within the framework of current Administration policy.  Tasks o  Formulation for Presidential review of a proposed statement of national policy on emergency mobilization preparedness.  o  Development of a recommended plan of emergency mobilization preparedness improvements consistent with the proposed statement of policy. Federal Reserve Bank of St. Louis Federal Reserve Bank of St. Louis  •  3  •  WORKING GROUPS  Agency Chairman  Area Economic Stabilization and Public Finance Military Mobilization Emergency Communications Law Enforcement and Public Safety Food - Agriculture Industrial Mobilization Human Resources Social Services Health Government Operations Civil Defense  Department of Treasury Department of Defense Departments of Defense/Commerce Department of Justice Department of Agriculture Department of Commerce Department of Labor Department of Health & Human Department of Health & Human Federal Emergency Management Federal Emergency Management  Services Services Agency Agency  Membership Working Group membership will be determined by each Working Group Chairman, subject to approval of the Board. The Chairman of each Working Group will be at the Assistant Secretary level or equivalent. Agency representatives to the Working Groups will be at the Deputy Assistant Secretary level or higher. Functions o  Provide a mechanism for interdepartmental coordination of emergency mobilization policies and plans.  o  Advise the Board on national policy for emergency mobilization preparedness.  o  Advise the Board on activities to be included in the plan of action to improve emergency mobilization preparedness.  o  Assist the Board in monitoring and assessing the implementation of guidance on policy and the plan of action.  o  Report to the Board emergency mobilization preparedness measures undertaken by member agencies.  Policy Due to the fiscal constraints through FY 83 the Working Groups are to concentrate on the identification of preparedness measures that will enable the government to make more effective use of existing national resources. Therefore the Groups should give attention to the following: Federal Reserve Bank of St. Louis  4  •  o  Clarification and rationalization of the emergency mobilization roles, responsibilities and authorities of Federal agencies.  o  Improvement in mobilization response procedures.  o  Development of measures to facilitate the smooth transition from routine to emergency operations.  o  Attainment of better coordination between civilian and military mobilization planners.  Initial Tasks o  Identify emergency mobilization preparedness activities programmed by agencies in FY 82 and 83.  o  Determine the resources devoted to these activities in FY 82 and 83.  o  Prepare an inventory of legislation/regulations impacting on emergency mobilization capabilities subject to approval of the EMPB.  SECRETARIAT  Chairman The Secretariat will be chaired by a senior official of FEMA, who will be designated by the Director of FEMA and will be referred to as the Executive Secretary of the EMPB. Membership Members of the Secretariat will come from FEMA and other Federal agencies represented on the Board (detailees). The Executive Secretary will select the members and determine the proper mix of FEMA and other agency representatives. Functions o  Provide staff support to the Chairman and members of the EMPB.  o  Coordinate activities of the Working Groups.  o  Provide a liaison between EMPB and the Working Groups.  1)41<00alt* Federal Reserve Bank of St. Louis  •  THE WHITE HOUSE WASHINGTON  December 16,1981 um  MEMORANDUM FOR THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES SUBJECT:  rri  Travel by Government Officials, Including Foreign Travel  oying to taxpayers tnn Few government expenditures are more ann travel appears not to travel by government officials when the the $4 billion spent be necessary. I recognize that most of ees, military dependents loy emp t men ern gov by vel tra for r yea each on hospitals is necessary and patients at Veterans Administrati repeated instances of and fully justified. However, there are se questions, both as to travel by government officials that rai ential and whether the official whether all the travel really is ess al place of work at the time usu his m fro y awa be uld sho ed olv inv true in the case of foreign rly ula tic par is s Thi . vel tra the of travel. t meeting, I would like to ine Cab ent rec a at sed cus dis As we vel policies and practices of have each of you review the tra report back to me on steps that your department or agency and t excessive travel does not occur. you have taken to assure tha r department's efforts to reduce Please forward a report on you The report should cover both . ler Ful ig Cra to vel tra excessive Each department should address foreign and domestic travel. the following areas: 1.  trips. Documentation of the purpose for  2.  more than Review to determine reasons for r event. one person traveling to a particula  3.  4.  5.  which a Review to determine the degree to ss versus trip is devoted to official busine personal business/pleasure. gs which may Explanation of why resort meetin se legitimate involve unnecessary costs and rai res cannot questions of unnecessary expenditu be avoided. ch meetings and Review of the extent to whi grants. conferences are funded by contracts and  on the findings from your ort rep r you e hav to e lik I would in policies and practices ing mak are you s nge cha the review and by December 30, 1981. Federal Reserve Bank of St. Louis  S C)  4.444,444..•  W/1 4//e Federal Reserve Bank of St. Louis Federal Reserve Bank of St. Louis  EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF MANAGEMENT AND BUDGET WASHINGTON. D.C. 20503  DEC  3 1981  M-82-1 MEMORANDUM TO THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES  FROM:  David A. Stockman Director  SUBJECT:  Apportionment of Funds Under the Temporary Continuing Resolution  OMB Bulletin No. 82-1 provided instructions for apportionment under continuing resolutions. This memorandum provides supplementary guidance with respect to the apportionment of funds under the temporary continuing resolution (P.L. 97-85). General Policy During the period in which P.L. 97-85 is in effect (i.e., through December 15, 1981 or until regular appropriations bills are enacted, whichever comes first), unless otherwise required by OMB, the appropriations and funds made available under the resolution and its predecessor (P.L. 97-51) are hereby apportioned, subject to these guidelines: (1)  In determining the total of appropriations realized under P.L. 97-85 and P.L. 97-51, a pro-rata share of 21 percent of the annualized level of appropriations provided will replace the 14 percent pro-rata share that was deemed to be realized (either formally or automatically) under P.L. 97-51.  (2)  In those instances where apportionment documents were approved by OMB indicating that appropriations realized under P.L. 97-51 exceeded 14 percent, the appropriation realized shall equal 150 percent of the amount realized under P.L. 97-51 (not to exceed the total annualized amount available under the resolution). In the event that apportionment under this 150 percent formula would indicate a subsequent need for supplemental appropriations, your staff should contact your OMB representative for further guidance.  For illustrations of these formulae, see the Attachment.  •  • Attachment  COMPUTATION OF APPROPRIATIONS REALIZED UNDER P.L. 97-85  Example A (Guideline 1; 14% pro-rata share realized under P.L. 97-51.) (1) Annualized Appropriations available under P.L. 97-85 $150 M  (2)  Pro-rata share  (3) Appropriations realized under P.L. 97-85  21%  Example B (Guideline 2; amount realized under P.L. 97-51 exceeded a 14% pro-rate share.) Federal Reserve Bank of St. Louis  (1) Annualized appropriations available under P.L. 97-85  (2) Appropriation realized under P.L. 97-51 $40 M (equal in this example to 20 percent of the annualized amount provided by P.L. 97-51)  (3) Appropriations realized under P.L. 97-85 $60 M (150% of column 2)  Ili  v4.-777., A  III  v  PRESIDENT'S COMMISSION ON EXECUTIVE EXCHANGE THE WHITE HOUSE  1/3 urn  C.0-4  November 12, 1981  ok••  ••• •  • -)  Zr.  /MC  MEMORANDUM FOR THE HEADS OF DEPARTMENTS & AGENCIES ;: JAMES A. BAKER, III, A:tr CHIEF OF STAFF  FROM:  A/  SUBJECT:  The President's Executive Exchange Program  There is increased need for understanding between government and business, and The President's Executive Exchange Program is an excellent vehicle through which to fulfill this need. It arranges a one-year exchange in the opposite sector for outstanding mid-level career executives from the Federal Government and from private industry. The President has asked me to transmit the following to you regarding your organization's participation in the Executive Exchange. •  Seek nomination of high-potential candidates for participation from within your department or agency. Nominations are due to the President's Commission on Executive Exchange on March 1.  ▪  Host executives from business within your organization. The executives should report to the highest possible level, preferably on your personal staff. Assignments generally begin in September.  •  In addition, in order to meet your immediate needs, the Commission is initiating a year-round program to fill key positions as they become vacant. Candidates for such positions, with backgrounds tailored to your specific needs, will serve for one year.  June Walker, Executive Director of the Commission, will be contacting you shortly to discuss your department's participation. As you know, the President strongly supports this program. Our goal is to have dual participation by each department and agency. Federal Reserve Bank of St. Louis  Post Office Box 14179  WASHINGTON. D.C. 20044  :202,  395-4616  (14(4. Federal Reserve Bank of St. Louis  S THE WHITE HOUSE ks:1  /  WASHINGTON  nf•  /7: t•  November 16, 1981  MEMORANDUM FOR THE HEADS OF DEPARTMENTS AND AGENCIES  1)1-1  1/4•2  One of the most important promises made by this Administration is our pledge to seek the advice and counsel of organized labor on public policy issues. Through the years, the American labor movement has played a major role in the American economic miracle. Unions are among our most valued institutions and serve as some of our best examples of participatory democracy. I want to ensure that their views are fully heard and considered by my Administration. Throughout last year's election campaign, in meetings with representatives of organized labor, I noted my own labor background and frequently noted that while some areas of disagreement may exist between us, my Administration would be anxious to hear and carefully consider their views. You should adopt such an open-door policy towards organized labor and where appropriate give full consideration to organized labor's interest and concerns. bor, as this Administration's I am asking the Secretary of primary intermediary with labor groups, to keep informed on the policy issues that cover labor in your departments anci agencies. I would also hope that you will keep him fully informed on those issues. Federal Reserve Bank of St. Louis  cn--1A-P(Ik  THE WHITE HOUSE  a‘:  WASHINGTON  November 12, 1981  MEMORANDUM FOR HEADS OF DEPARTMENTS AND AGENCIES SUBJECT:  1983 Budget  final decisions During the next six weeks, I expect to make I must submit on nearly all aspects of the 1983 budget that reflect my firm to the Congress in January. This budget will reduce the commitment to hold down government spending and and governmentserious adverse effect that government spending economy. stimulated borrowing is having on the national ings for 1983 In September, you were advised of the outlay ceil or agency for the and 1984 that I approved for your department eSt that you purpose of guiding the development of the requ Budget. There have submitted to the Office of Management and be possible for will be very few, if any, cases where it will cases, it will us to exceed those outlay ceilings. In some be necessary to go even lower. g your requests, The Office of Management and Budget is reviewin e reviews. and you will begin receiving the results of thes if you find I hope that there will be very few appeals but, ld submit that that an appeal is absolutely necessary, you shou of the initial appeal within 72 hours of the time you are notified his staff to decision. I have instructed Dave Stockman and . work with you to resolve as many appeals as possible the Budget If some unresolved issues remain, I will look to ing of Ed Review Board that I established last July (consist you to consider Meese, Jim Baker and Dave Stockman) to meet with to submit any any remaining appeal. You should be prepared hours after matter unresolved at that level to me within 24 you are advised of the Board's decision. size and cost of We have made good progress in bringing the way to go. Your government under control, but we have a long y appreciated. continued cooperation in this effort is sincerel  14 Federal Reserve Bank of St. Louis  •  EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF MANAGEMENT AND BUDGET WASHINGTON, D.C. 20503  OFFICE OF FEDERAL PROCUREMENT POLICY  MEMORANDUM TO: FROM: SUBJECT:  41  NOV 10  Head of Executive D  artments and Agencies  oryi d E. Sow e Changes to the Federal Procurement Data System  um dated The Administrator for Federal Procurement Policy, by memorand rement Data System February 3, 1978, (Enclosure 1) established the Federal Procu ory Board is (FPDS) and the FPDS Policy Advisory Board. The FPDS Policy Advis in addition to any composed of representatives of the major procuring agencies, sed additions, other agency desiring representation, and is charged to consider propo System and make its deletions, or other changes to the Federal Procurement Data recommendations to the Administrator for Federal Procurement Policy. ded changes to Enclosure 2 contains the FPDS Policy Advisory Board's recommen P.L. 96-83, the FPDS. Pursuant to the authority of P.L. 93-400, as amended by istration, as these changes are hereby established. The General Services Admin Federal executive agent of the OFPP will implement these changes through its Procurement Data Center. Enclosures  .•••••• Federal Reserve Bank of St. Louis Federal Reserve Bank of St. Louis  •  EXECUTIVE OFFICE OF THE PRESIDENT OFFICE Or MANAGEMENT AND BUDGET WASHINcioN. D.C. 20503  OFF ICE OF FEDERAL PROCUREMENT POLICY  FFR 3 1978  MEMORANDUM FOR HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES Subject:  Establishment of the Federal Procurement Data System  rator for Pursuant to the authority vested in the Administ st 30, Federal Procurement Policy by Public Law 93-400, Augu ent 1974, there is hereby established the Federal Procurem 00, Data System (FPDS). Section 6(d)(5), Public Law 93-4 Policy requires the Administrator for Federal Procurement to establish a system for collecting, developing, and unt the disseminating procurement data which takes into acco private. needs of the Congress, the executive branch, and the sector. utive The Department of Defense is designated as the exec agent of the Office of Federal Procurement Policy to Systen, establish and operate the Federal Procurement Data including a Federal Procurement Data Center. will A FPDS Policy Advisory Board is established which ral operate under the chairmanship of the Office of Fede advisory Procurement Policy and will function in a policy The capacity on Federal Procurement Data System matters. Departments of Energy; Agriculture; Commerce; Defense; sportation; Interior; Health, Education, and Welfare; Tran Aeronautics and the General Services Administration; National nistration are and Space Administration and Veterans Admi to serve requested to designate an official representative Board. In addition, che as a member of the Policy Advisory er will be Director of the Federal Procurement Data Cent representation on Board member. Any other agency desiring er. It is requested the Board may also designate a memb made to the Administrator that each acency designation be for Federal Procurement Policy by February 17, 1978. d will meet at the call of the The FPDS Policy Advisory Boar additions, deletions, or Chairman to consider proposed Procurement Data System and other changes to the Federal Administrator for Federcs.1 the to ons dati mmen reco make its Procurement Policy. Enclosure (1)  2  I Federal Reserve Bank of St. Louis  r s enclosed fo i l a u n a m g n i port ement Data sign and re r e d u c o r S P D P l F a c r i e ed The bas al poses. The F r u p and operation g n s i e n r n u a d l e p y c c o n r e p ag d nal partments an ue additio e s d s e i v i l t l u i c w e r x e e by e Cent ouired by th e followed e b r a o t t a s d n h o t i i t w c er instru all ing the Cent d i v o r p rocedures sh p n i e h s T . m e t s agencie departments e t Data Sy v n i e t m u e c r e u x c e o r y P a b Federal ction of dat Individual e l l . o 8 c 7 9 1 e , h 1 t ober provide for effective Oct n i g the cost of . e b r a e o b t l s l e i i w c s n e ci and age Center and nts and agen a e t m a t D r a t p n e e d m e r e ocu e executiv he Federal Pr s data in th t s e c o c t a a o t t a d y g r sa d providin l be reviewe y deem neces l a i m w y s e e h r t u d t e n c pro any equipme ance, these u s s i ved by the o o t r p p r a o i d r n P a . d m ar ral Syste Advisory Bo . The Fede y y c c i i l l o o P P S t D n P e F m re by the on Federal ederal Procu F a t r a o d f e d r i o v t o a r r p Administ legislative er will also t e n h e t C f o a t a s D t n t eme Procuremen se to requir n o p s e r te sector. a v n i i r p s t e n h e t m e d r an procu ive branch, t u c e x e e h t branch, e, office, m a n e h t e d i rov who will uested to p q , e l r a u d e i r v a i d s n e i All agenci number of an Federal * e n e o h n t 7 p h e t l i e w t t tac address, and ory Board ational con s r i e v p d o A y y a c d i l o Po -t provide day nd the FPDS a r e t provided by n e C e b a d t l a u D o h t s n ion Procureme ant en designat t t i r W ony, Assist b y . h y T r . a W s s e m c a e i as n Procurement Mr. Will l a r o e t d e 8 F 7 9 f 1 o , fice February 17 ulations, Of g e R r o f r g, Room 50 o n t i a d r l t i s u i B n i e m c d i A ff Exacutive O w e N , y c i l Po C. 20503. . D , n o t g n i Wash  xi'  Fettig ester r Administrato  Enclosure 4  The FPDS action items discussed below were formally passed by the Policy led Advisory Board and approved by OMB/OFPP on October 22, 1981. Detai implementation plans will be issued by the FPDC as appropriate. FOREIGN TRADE DATA: Item 27C on the SF-279 is being revised to read , or grown in a "Country of Manufacturer." If the product is manufactured, mined 067 of that foreign country or U.S. outlying area, enter the code from NBS-LC-1 rmed by a foreign country/area. In the case of a service - if the service is perfo from NBScontractor (including U.S. outlying area contractors) - enter the code mined, or grown in LC-1967 of that country/area. If the product is manufactured, is performed the U.S.A. (the 50 states and the District of Columbia), or the service by a U.S. contractor, leave these boxes blank. s (SF-279) by July Effective Date: The Data Center plans to distribute revised form FPDC with their 1, 1982. Reporting agencies will begin reporting this data to the first quarter FY 83 submission (due to FPDC by February 15, 1983). ct, summarize at the SUBCONTRACTING DATA: Reporting agencies will colle quarterly for agency level, and submit the following data elements to the FPDC cts": "other than commercial products" and annually for "commercial produ 1.  code. Agency name and the four-digit agency organization designation  2. 3.  The applicable report period. Agency totals for Items 9-13 from the SF-295.  4.  t period. The total number of prime contractors reporting for the repor  5.  for the fiscal The total number of unique prime contractors reporting year-to-date.  e form each quarter (preferably This data will be submitted to the FPDC on a singl er when an additional form in the format of the SF-295), except in the fourth quart These products" will be required. for the annual report on "commercial wing the end of each subcontracting reports will be due to the FPDC 45 days follo following the end of the fourth quarter for the first three quarters and 60 days utility of Part III of the SF-281. quarter, each fiscal year. This data negates the Therefore, this reporting requirement will be rescinded. submitting this data to the FPDC Effective Date: Reporting agencies will begin by February 15, 1982). Part III of the SFwith first quarter FY 82 (due to FPDC quarter FY 82. 281 is rescinded effective with first several revisions in their edits in order to FPDS EDITS: The FPDC has made checked. The Center plans to make edit ensure that only "essential" data is being Federal Reserve Bank of St. Louis  Enclosure (2)  2  reviews an on-going process and invites suggestions and/or comments regarding the FPDS edits. Information regarding current FPDS edits can be obtained directly from the Data Center. Effective Date: The FPDS policy has been, and remains to be, that any record which fails to pass all edits will be rejected and must be corrected and resubmitted by the reporting activity. REPORTING DEADLINES: The deadlines for submitting data to the FPDC are 45 days following the end of the first, second, and third quarters and 60 days following the end of the fourth quarter. The FPDC will be enforcing these deadlines. Additionally, a 30-day period for error correction (beginning with FPDC's notification to reporting agencies of their errors) will be adhered to. Any data submitted to FPDC late, but within the error correction period, will be accepted only if it does not adversely impact the FPDC's processing schedule. A "report card" detailing each agency's reporting performance for that quarter will be published in the FPDC standard report. Performance to be measured will include each agency's total dollars reported, total valid dollars, the percent valid, and total invalid dollars. Any data not submitted or errors not corrected within the established timeframes must be submitted/re-submitted to the FPDC by the agency in the next report period with their regular quarterly submission. Effective Date: The procedures/policies set forth above will be implemented beginning with the first quarter of FY 82. provide WOMEN-OWNED BUSINESS DATA: The SF-281, Part II, is being revised to for collection of Women-Owned Business data (number of actions and net dollar amount). 281) to all Effective Date: The FPDC plans to distribute revised forms (SFreporting agencies by July 1, 1982. Agencies will begin reporting this data to the FPDC in the first quarter of FY 83 (due to the FPDC by February 15, 1983). AWARDS UNDER ANOTHER AGENCY'S CONTRACT: The SF-279, Item 14, Code Schedules." 6 is being revised. The term "GSA Schedule" replaces "Federal Supply The SF-281, lines 6, 6a, and 6b are being revised to reflect the following changes: Federal Reserve Bank of St. Louis  Line 6 - "Orders Under Indefinite Quantity Contracts and BOA's" is being changed to "Procurement Under Another Agency's Contracts." Line 6a - "Federal Supply Schedules" is being changed to "GSA Schedules." Line 6b - "Other Indefinite Quantity Contracts" is being changed to "Another Agency's Contracts."  SF-281) Effective Date: The FPDC plans to distribute revised forms (SF-279 and by July 1, 1982. on action date ACTION DATE: All FPDS standard reports will be generated based d in rather than the current report period concept. This means that data containe ummated during the standard reports will reflect only those contract actions cons uce special the applicable period. The FPDC will have the capability to prod reports by action date or report period. standard reports by Effective Date: The FPDC plans to begin generating the action date with their first quarter FY 82 reports. The FPDC will no longer maintain an audit trail of all AUDIT TRAIL: er, only the latest corrections/changes made to records by reporting agencies. Rath base. This will enable record/correction submitted will be maintained in the data ract action so that the FPDC to "roll-up" all records pertaining to the same cont will be given a printonly a single correct record will exist in the FPDS. Agencies so that each reporting out detailing all corrections/changes made to their data The FPDC also plans to agency can maintain a hardcopy audit trail of revisions. eby corrections will be simplify the current reversing/correcting procedure wher currect requirement of accomplished through a single submission, rather than the submit both forms to two forms for each change. Agencies continuing to correct/change a record will also be accommodated. changes The FPDC plans to implement/accommodate the Effective Date: data submission. discussed above commencing with first quarter FY 82 RDS, AND COMPLETION AFFIRMATIVE ACTION, COST ACCOUNTING STANDA being designated for "agency DATE: Items 13a, 13b, 25, and 26 on the SF-279 are FPDC. Agencies can either use only" and will no longer be collected by the blank. The FPDC will not edit or continue to complete these items or leave them ting agencies. Space must be retain any data submitted in these blocks by repor even if no data is provided. These allowed for these fields in the input record fields may be blank filled. e collecting these data elements ntinu disco will C FPD The : Date e ctiv Effe ission. commencing with the first quarter FY 82 subm Federal Reserve Bank of St. Louis  EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF MANAGEMENT AND BUDGET WASHINGTON, D.C. 20503  OFFICE OF FEDERAL PROCUREMENT POLICY  OCT 30 1984  CIES MEMORANDUM FOR THE HEADS OF DEPARTMENTS AND AGEN SUBJECT: Proposal for a Uniform Federal Procurement System  s Office of Federal With the enactment of Public Law 96-83 in October 1979, OMB' ress a proposal Procurement Policy was required to develop and submit to Cong procurement for a procurement system by October 1980; and proposals for a osed for your management system and procurement legislation by this fall. Encl elements and review and comment is a draft proposal which integrates all three sent a coordinated which supersedes OFPP's proposal of last October. It does not repre executive branch position. duled for the Although a full 30-day public and comment period has been sche ents as soon review of this draft, I would encourage you to provide your comm ask that your as possible to ensure that they are thoroughly considered. I also paragraphs, where comments be concisely stated and reference specific pages and ion of the proposal. appropriate, to facilitate our analysis and to expedite our revis c will be carefully Please be assured that your views as well as those of the publi to the proposal. considered and that appropriate modifications will be made response to this request We intend to make available to the Congress a copy of your sal. for comment, at the time of submission of the final propo g the enclosed draft. Thank you for your cooperation and assistance in reviewin  Qc  yi0k-k Federal Reserve Bank of St. Louis  cr)  41E4J " a--Donal E. Sowle Administrator  •  , ,  THE WHITE HOUSE WASHINGTON  ;  p 't  .;;.' .--  -  1981 SEP 21  September 171 1981  ttl4 •  -  -,  PP: 1: CI  RECEIVED OFFICE- 01 rHE MEMORANDUM FOR THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES  f t413/ This year marks both the beginning of my Administration and the celebration, throughout the world, of the "International Year of the Disabled." In my proclamation of February 6, 1981, I stated in part that "today there are 35 million disabled Americans who represent one of our most underutilized national resources." According to the most recent statistics available, the Federal Government employs 134,000 physically or mentally impaired persons. Our challenge as a nation today is to ensure that each person within that larger total of 35 million is provided the opportunity to develop and use his or her knowledge, skills, and abilities to his or her maximum potential, and at the same time be treated with the respect and dignity which the founders of this country proclaimed as each citizen's birthright. As Federal employers we must communicate with disabled individuals and with disabled veterans, those persons who have served their country at great personal sacrifice. We must let them know that we welcome them as applicants and employees, and that we need the valuable insights, persistence, and ingenuity which they have used in overcoming or solving seemingly impossible obstacles. In this year of celebration and in succeeding years, I want the Federal Government to serve as a model for employers throughout the United States. /  04.611411....114asaseas. Message Federal Reserve Bank of St. Louis  30r=s. it)/e  q it•  1  % 1  411  t:..if.:.. „,..- :,4,,,,t ,,,,,. , c.:-. ----..-  III  ;vERNoRc.:, Cr. Gf_, PRESIDENTB„Ro EXECUTIVE OFFICE OF THE CE iHi.. ,_ ESEV.,h OFFICE OF MANAGEMENT AND BUDGET i' E.OE.R WASHINGTON, D.C.  20503  ISBI SEP I 6 RECcUIT-23 OFFICE OF TiNr:_ September 11, 1981  N-81-14  MEMORANDUM TO THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES SUBJECT:  Federal Information Centers  0  Many Federal agencies operate or sponsor "information centers," or similar activities such as clearinghouses, information analysis centers, and resource centers. These activities collect, maintain, and make available information, usually on particular subjects or disciplines. Most are established in response to statutory requirements or program needs, and their information services are usually available to both the public and private sectors. Many of these information centers serve a legitimate government function and provide benefits to many sectors of our society. For example, the dissemination of research information fosters the application of scientific achievements to society's needs. Similarly, the development of an informed consumer public through the dissemination of accurate and timely information can sometimes provide an alternative to greater government regulation of the marketplace. Federal agencies have a responsibility to ensure that Federal information resources are efficiently and effectively managed. The General Accounting Office and others have identified instances where the Federal Government is providing information services which are available from the private sector. In other cases, the government provides information services without charge or at less than full cost, thereby impeding the ability of the private sector to provide such services. Finally, there is evidence which suggests the existence of unnecessary duplication and overlap among centers sponsored or operated by Federal agencies. In accordance with the Paperwork Reduction Act of 1980 and OMB Bulletin No. 81-21, your staff is now preparing a plan for implementing information resources management. The plan will include a schedule for periodic reviews of agency information activities by your agency's senior official for information resources management. In preparing this plan and schedule, I ask that you pay special attention to the major information centers operated or sponsored by your agency. In particular, you should evaluate each center with significant resource or programmatic implications. Among the criteria that should be considered in such an evaluation are the following: Federal Reserve Bank of St. Louis  '4  2  - Does the center serve a legitimate and necessary government function? - Does the information service duplicate similar services provided by other public or private organizations? - Could-the private sector provide the same or similar information services? - Can the center be consolidated with similar services provided by other Federal organizations? - Is the information service provided on a full-cost recovery basis? If not, what are the benefits to the public, or the government, of providing the service at less than full cost? If your September I plan for implementing information resources management does not include a schedule for reviewing your agency's information centers, you should submit an addendum. Please let us know when it will be available. My staff will be in touch with your agency's senior official for information resources management shortly to discuss this issue in further detail. Federal Reserve Bank of St. Louis  David A. Stockman Director  .• ?'•. o• fcovt-, • .":12 •o  OFTHE  0...4  ...., li' .'t . . •  BOARD OF GOVERNORS 2*  FEDERAL RESERVE SYSTEM  1-..  WASHINGTON  v). .• 4 44 •• -4'  EMMETT .J. RICE  c,t5L • AL RE-- ••  MEMBER OF THE BOARD  ••••• ••  October 21, 1981  Mr. David A. Stpckman Director Office of Management and Budget Washington, D. C. 20503 Dear Mr. Stockman: As the senior official designated to carry out the of the Board of Governors under the Paperwork Reduction Act, three copies of a plan for conducting periodic reviews of the tion management activities. The plan is submitted to you in paragraph 8 of OMB Bulletin No. 81-21. Sincerely,  Attachments Federal Reserve Bank of St. Louis  responsibilities I am submitting Board's informaaccordance with  Board of Governors of the Federal Reserve System This Statement on the Board's plan for conducting periodic reviews of its information management activities is submitted to OMB in fulfillment of the requirement stated in paragraph 8 of OMB Bulletin No. 81-21 dated June 8, 1981 (as amended by the Director's memorandum of September 11 to Heads of Executive Departments and  The statement describes the main features of:  Agencies).  (1) the general organization of the review procedures, including scheduling and resource allocation; (2) the procedures for the evaluation and approval of information collections; (3) the procedures for collecting and processing the information submitted to the Board; (4) the procedures for disseminating the information collected; and (5) the Board's objectives and evaluation criteria in the area of information activities. the exercise of his  responsibties for  reviewing information  management activities, the Board's designated .senior official under the Paperwork Reduction Act (Board Member Governor Emmett J. Rice) is supported by the Operations Review Commi!, which consists of senior staff from the Board's various organizational units. tions keview Program (ORP  This Committee administers the Board's Opera-  whi i was set up, after consultation and discussion  with GAO, to ensure that Boar( operating programs are effectively and efficiently administered, to provide the Board with an independent evaluation of operating policies and procedures, and to ensure compliance with applicable laws, regulations, and Board policies.  The reviews of information management  activities required by the Act will, in general, take place within the regular SS- rations reviews of the Board's div sions and offices conducted under .the Federal Reserve Bank of St. Louis  -2• Operations Review Program and on the schedule set for such reviews.  Each year  the ORP conducts two full-scope'divisional or office reviews, and two follow-up reviews to determine the nature of actions taken in response to the major findings of previous divisional and office reviews.  The portions of each of  these reviews relating to those information management activities coming within the scope of the responsibilities of the designated senior official--including those focusing on the management of activities and resources devoted to the initiation, clearance, collection, storage, processing, and dissemination of information covered by the Act--will be submitted as special reports to the designated senior official. The current schedule of divisional and follow-up reviews to be conducted under the Operations Review Program is as follows (the dates shown are for the initiation of reviews; the submission of the review report on the relevant information activities to the designated senior official will follow by a few months): Federal Reserve Bank of St. Louis  Divisor of Research and Statistics - September 1981 Division of Data Processing--follow-up review to 1978 review and subsequent reorganization - December 1981 Division of International Finance - March 1982 Division of Personnel--follow-up to the March 1980 review May 1982 Office of the Secretary - July 1982 Division of Support Services--follow-up to the September 1980 review - October 1982 Other offices and functions will follow but no specific dates have been set at this time.  •  •  -3  This review schedule is subject to periodic reevaluation by the Operations Review Committee and the Vice Chairman of the Board and may be changed to meet the evolving management needs of the Board. The resources used in these reviews usually consist of teams of four to fifteen qualified staff professionals drawn from the Board and the Federal Reserve Banks, who conduct the reviews under the immediate supervision of the Manager of the Operations Review Program.  Each review is under the general  oversight of the Operations Review Committee. In addition to these  standard  review procedures, special  ad hoc  reviews are conducted, from time to time as appropriate, of particular aspects of the Board's information activities.  For example, in the first half of this  year, an intensive review was conducted of the Board's procedures for evaluating and approving information collections (see section 2 below); as a result of that review, significant changes were made in those procedures. (Since implementation of the review results has just been completed, another review in this area is not anticipated within the time horizon of this review planning statement.)  Similarly, beginning in the fall of 1981, an ad hoc review will be made  of certain aspects of the procedures disseminating information requested by the public (see section 4 below).  2.  The Board's procedures for the evaluation and approval of information  collections are extremely searching, rigorous, and demanding.  Under the stan-  dard procedures, all reporting proposals, which are initiated by the divisions with subject matter responsibilities, must go through the set of clearance Federal Reserve Bank of St. Louis  S  .1 -4• mechanisms described below.  The clearance procedures must be followed whether  the proposal is for a new report, for the revision of an existing report, or for the extension of an existing report.  Detailed procedures of this type  were established by the Board of Governors in 1975.  Recently, after the pas-  sage of the Paperwork Reduction Act, the procedures were intensively reviewed by the Board.  As a result of that review, the procedures were revised to  streamline them and to enhance the quality of the clearance process. The major steps of the report clearance procedures are as follows: (a) Each report proposal as approved by the initiating division is given a preliminary review by the deputies of the Board Member serving as the Designated Senior Official under the Paperwork Reduction Act and by the Financial Reports Section. This preliminary review deals with questions of need, duplication, burden, effectiveness of design and description, and compliance with agency guidelines for report proposals. (b) The proposal, which may have been amended in step (a), is submitted to the System Steering Committee for Report Review. The members of this Committee are from the subject matter functions, the data collection and processing functions, respondent relations functions, and clearance functions. The Steering Committee subjects the proposal to searching and critical questioning with respect to need, duplication, burden, and efficacy, looking both at the general purpose and the details of the proposal. (c) The proposal, which may have been amended in step (b), is submitted, the along with a report of evaluation and recommendation from step (b), to Presidents of the Federal Reserve .Banks for their critical review of need, burden, and efficacy. (d) The proposal, along with reports and recommendations from the precedsubject ing steps, is submitted to the appropriate Committee of Governors with ics, matter responsibility and to the Board Committee on Research and Statist chaired by the which consists of three Members of the Board of Governors and is where it is Board Member who is the Designated Senior Official under the Act, burden, and effiagain subjected to detailed and critical questioning on need, cacy. Federal Reserve Bank of St. Louis  IMIEL  (e) The proposal, amended as appropriate, is submitted, along with recommendations from the preceding steps, to the full Board for final discussion, determination, and approval. (f) Only after approval by the Board of Governors is the proposal, as amended through these procedures, ,submitted to OMB. Evaluative contact with outside groups, as appropriate, will ordinarily occur either prior to step (a) or in the preparation for the evaluative discussions of steps (b) and (c).  In step (e), the Board may, as appropriate,  decide to publish the proposal for public comment before reaching its final decision.  There will be instances where the appraisal and clearance procedures differ somewhat from the standard procedures described above.  For example, the  procedures described refer to those reports for which the Board is solely responsible. In the case of Board reports mandated by the Federal Financial Institutions Examination Council, the steps may be somewhat different, including discussion within the Council's Task Force on Reports and appraisal and decision by the Council.  Recordkeeping requirements that are part of regulatory propo-  sals do not ordinarily go through step (b) but are subjected to review by the Board's Regulatory Improvement Project. Where there is a time pressure for the information proposed, the initiator of a proposal can submit a request, including specific justification, to the Board Member who is the Designated Senior Official under the Act for permission to by-pass one or more of the steps prior to step (d).  Such a by-  •  pass is possible only with the express approval of the Designated Senior Official.  3.  The  collection of approved  reports is  ordinarily conducted by the  Federal Reserve Banks acting as agents for the Board. Federal Reserve Bank of St. Louis  The Reserve Banks also  •  •  -6• perform the initial processing and editing of the collected data and transmit the data to the Board for further processing and editing by the Division of Data Processing.  In this processing and editing, the deputies of the designated  senior official, the Statistical Management and Control Section of the Division of Research and Statistics, the Division of Data Processing, and the various subject matter and user divisions are all involved in the process of setting the standards of data quality and of supervising and administering these standards.  4.  The information collected is disseminated and made available both for  Board use and for the use of others in a great variety of forms--computer data files and banks and associated terminals and printouts, computer tapes, copies of hard copy returns, press releases, monthly and annual statistical publications, special studies, etc.  In addition to filling requests for information  from information collections .in the form of available tapes, publications, and releases, the Board also, where appropriate, prepares ad hoc such requests.  responses to  These are established policies covering the pricing of all  forms of information dissemination and the handling of any requests for information that impinge on confidentiality, privacy, and freedom of information issues. The establishment of policies and guidelines with respect to these various dissemination activities and the execution of the activities involve a wide range of elements within the agency, including the Board itself, the designated senior official, his deputies, a senior staff Publications Committee, the editorial staff, the various subject matter and user divisions, the Statistical Management and Control Federal Reserve Bank of St. Louis  Section, and the Division of Data Processing.  • the area of  information activities, the Board has long had, and  will continue to have, the objqct,ive of minimizing the burden of information collection on the public consistent with the Board's needs for information for carrying out its statutory responsibties.  Similarly, it is the Board's  objective to provide for the most effective internal use of that information and to make the information available to the public, to the extent consistent with statutory and policy restrictions, in convenient and useful forms.  It is  also the Board's objective to carry out these information activities efficiently and with the minimum use of resources consistent with the effective policy role of the information.  To further these objectives the Board has adopted a number  of policy and administrative procedures. report clearance referred to  mechanism  above, the  described  office  of  Examples of these procedures are the  above, the Reports  Operations  Coordinator  Review  (supported  Program by  the  Financial Reports Section and the Statistical Management and Control Section), and other procedures that support the designated senior official as described in our submission of July 23, 1981 to OMB.  The criteria appropriateness of  used to evaluate the effectiveness, efficiency, and  Board  information  activities  are  the  extent  to  which  infI rmation activities contribute to the carrying out of the Board's statutory responsibties in the areas of monetary policy and of supervision and regulation of the financial system, and the impact of the information activities I n public burden and on Federal Reserve System costs. Federal Reserve Bank of St. Louis Federal Reserve Bank of St. Louis  C.CVERNOW-  EXECfIVE OFFICE OF THE PRESIQL  7  OFFICE OF MANAGEMENT AND BUDQET-, 1•1WASHINGTON, D.C. 20503  •  iStil SE Segtetribec,.,14,  M-81-15  1981  MEMORANDUM FOR HEADS OF EXECUTIVE DEPARTMEI§ICAND ESTABLISHMENTS FROM:  David A. Stockman, Director  ()) "  /  SUBJECT: -Timely Payment  Purpose: To request a special effort to improve the Government's bill paying 1. practices. 2. Background: Generally the Government is a timely bill payer. A 1978 GAO report showed that 70 percent of Government bills amounting to 82 percent of the total dollars paid, were paid early or on time. However, we are still receiving persistent complaints, especially from small firms, and there is obviously much room for improvement. Delays may occur for several reasons, but at least two are clearly the Government's responsibility. First, Federal payment centers are often slow in obtaining and processing all the paperwork necessary to make payment (e.g. receiving reports, acceptance forms, invoices, etc.). Secondly, contracts or purchase orders often do not include explicit payment terms. These can both be corrected by improved administrative practices and by better adherence to OMB and Treasury standards. First, OMB requires clear payment Secondly, Treasury's Fiscal terms in all contracts or purchase orders. Requirements Manual, I.TFRM 6-8000 "Cash Management," provides guidelines for agencies in establishing effective cash management procedures to expedite the flow of funds into the Treasury and to control the timeliness of disbursements. 3.  Action  I ask that you first review the record of timeliness in payments made by your agency and furnish a copy of your findings to the Office of Federal Procurement In addition, I ask that you take such action as is Policy by December 31, 1981. necessary to: Federal Reserve Bank of St. Louis  a.  Include specific payment terms in each contract or purchase order. Please use standard 30-day payment terms as a norm.  b.  Designate an individual who is responsible for payments. Please make sure that responsibility for making payments and answering related inquiries is clear.  c.  Include clear payment instructions and reference to any necessary standard payment forms in each contract.  d.  Improve compliance I.TFRM 6-8000.  e.  Make timely bill payment a criterion in employee performance appraisals.  with  Treasury  Fiscal  Requirements  Manual,
Federal Reserve Bank of St. Louis, One Federal Reserve Bank Plaza, St. Louis, MO 63102